Commission Minutes – April 3, 2014
For your consideration, please review the minutes for the Commission Meeting from April 3, 2014:
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Call to Order
PRESENT: Sandra J. Dean, Vice-Chairman
Thomas A. Boland, Commissioner
John A. Cason, III, City Commissioner
Donald M. Elliott, Commissioner
David H. Ford, Commissioner
Ronald E. Perry, Commissioner
ABSENT: Dale Provenzano, Chairman
ALSO PRESENT: Stephen A. Swan, Executive Director
John D. Donaghy, Director of Administration
Gary Moore, Attorney
Barbara Rogers, JWSC Acting Clerk
Vice-Chairman Dean called the meeting to order and Commissioner Perry provided the invocation and led the pledge.
Vice-Chairman Dean introduced and welcomed Gary Moore as our attorney for today’s meeting.
PUBLIC COMMENT PERIOD
There being no citizens who wished to address the Commission, Vice-Chairman Dean closed the Public Comment Period.
Communications & Customer Service – Commissioner Dean
Vice-Chairman Dean stated the Communications & Customer Service Committee had no report at this time.
Economic Development – Chairman Provenzano
Executive Director, Steve Swan, reported that the Committee met with the staff of the Economic Development Authority. Thomas and Hutton Engineering presented a needs study on the Glynco Industrial Park.
Facilities – Commissioner Perry
Commissioner Perry stated that John Hunkele, P.E. distributed an updated complete project list and encouraged all the Commissioners to pick-up a copy.
Finance – Commissioner Elliott
Commissioner Elliott stated that the JWSC is entering into a four (4) month trial with Badger Meter on a new Badger system, Beacon. The system offers cellular tracking of consumption for utilities and customers viewing. JWSC will be evaluating the benefits of the system over the four month period.
Commissioner Elliott reviewed the Budget Calendar. Staff will be meeting with Burton and Associates on April 14, 2014 prior to the April 15, 2014 Finance Committee meeting. The Commission will meet and review the budget at a Special Called Meeting on April 24, 2014. The customer inserts will go out in billing beginning on May 19, 2014.
Human Resources – Commissioner Cason
Commissioner Cason requested John Donaghy distribute a draft resolution to change the Vehicle Use, Care, and Maintenance section of the Human Resources Standards of Practice to provide for GPS monitoring of JWSC vehicles. It was the general consensus to add the word “or” in paragraph 11 C to read, “…unsafe or unauthorized…”.
Commissioner Elliott made a motion seconded by Commissioner Perry to approve the changes to Article 4, Section 4.16 of the Vehicle Use, Care and Maintenance, of the Human Resources Standards of Practice; to provide for GPS monitoring of JWSC vehicles. Motion carried 6-0-0.
Commissioner Cason stated the Human Resources Committee has developed a position description and salary range for the proposed Director of Purchasing. The Committee recommends this position be included in the budget preparation for FY15.
Commissioner Elliott made a motion seconded by Commissioner Boland to create the Director of Purchasing position and salary range subject to funding in the FY2015 budget. Motion carried 6-0-0.
Commissioner Cason stated the Human Resources Committee will be working with Teamwork Services on a benefit and wage survey and reporting back to the Board within the next thirty days.
Human Resources will also be evaluating vacation and sick leave accruals, excessive overtime, and making changes to the current evaluation tools to match the tasks outlined in the position descriptions.
Commissioner Perry stated that the Carl Vinson Institute’s reports should be received in the next few weeks.
Legislative – Chairman Provenzano
Commissioner Boland reported the Legislative Committee is continuing to review and draft proposed changes to the Local Act, City and County Ordinances and the Operating Agreement.
1. Minutes of the March 20, 2014 regular meeting and the executive session of March 20, 2014, (subject to any necessary changes).
Commissioner Perry made a motion seconded by Commissioner Boland to approve the minutes of the March 20, 2014 regular meeting and the March 20, 2014 executive session. Motion carried 6-0-0.
1. Director’s Update
Due Diligence Progress Report
Steve Swan advised Commissioners the due diligence on the Gloucester Street property was on schedule and he would provide an additional update at the next meeting.
Mr. Swan stated a meeting was scheduled for Wednesday at 10:00 a.m. with Bob Roberson concerning funding that the JWSC will be applying for to obtain low interest funding to supplement JWSC funds for necessary projects. Mr. Swan encouraged Commissioners to attend if possible.
Mr. Swan stated an information gathering conference was being held on Monday at 10:00 a.m. for replacement of communication devices. All providers in Glynn and surrounding counties have been invited by email and called by phone.
Mr. Swan reminded Commissioners to let him know any topics for the Retreat agenda.
2. Chairman’s Update
The Chairman was out of town and did not have an update.
Commissioners did not have any items to discuss in Executive Session.
There being no further business to bring before the Commission, Vice-Chairman Dean adjourned the meeting.