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Finance Committee Meeting Minutes – Wednesday, July 20, 2022

For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, July 20, 2022 at 3:00 p.m. in the Commission Meeting Room.

Finance Minutes 7-20-22 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, July 20, 2022 at 3:00 PM 

FINANCE COMMITTEE MINUTES

MEMBERS PRESENT:         

Bob Duncan, Committee Chairman

Charles Cook, Commissioner

Tripp Stephens, Commissioner

Andrew Burroughs, Executive Director

ALSO PRESENT:                  

Ben Turnipseed, Commission Chairman                   

LaDonnah Roberts, Executive Deputy Director

Janice Meridith, Executive Commission Administrator

Committee Chairman Duncan called the meeting to order at 3:00 PM.

PUBLIC COMMENT PERIOD

Chairman Duncan opened the Public Comment Period.

There being no citizens that wished to address the Committee, Committee Chairman Duncan closed the Public Comment Period.

APPROVAL

  1. Minutes from the June 15, 2022 Finance Committee Meeting

Commissioner Cook made a motion seconded by Commissioner Stephens to approve the minutes from the June 15, 2022 Finance Committee Meeting.  Motion carried 3-0-0. 

  1. Leak Adjustment – T. Malachi – A. Burroughs

Mr. Burroughs provided that JWSC Customer Theresa Malachi has requested a leak adjustment due to a large leak at 600 Everett Street. Baker Plumbing Company, Inc. has repaired the leak and usage has returned to normal levels.  Section 2-16-63(h) of the Glynn County Ordinances requires any leak adjustment totaling $2,000 or more to be presented to the Commission for final approval.  Staff has reviewed this request for a leak adjustment and determined that it should be granted to the customer.  The calculated amount of the leak adjustment is $2,210.50 for the account holder. The leak adjustment forms and supporting documentation were provided for the Committee to review.

Commissioner Stephens made a motion seconded by Commissioner Cook to move that the Finance Committee recommend the full Commission approve the leak adjustment in the amount of $2,210.50 to the account of Theresa Malachi as presented.  Motion carried 3-0-0.

  1. Leak Adjustment Policy – A. Burroughs

Mr. Burroughs recalled for the Committee that in the current City of Brunswick and Glynn County Ordinances, any leak adjustment exceeding $2,000 requires approval by the Commission prior to granting the adjustment to the customer. Having presented several of these size leak adjustments over the past few years, members of the Commission have requested that staff look at revising the ordinances to increase the threshold for Commission approval on leak adjustments.  This would decrease the time period required to grant a leak adjustment in most of these larger situations and improve staff’s flexibility to provide consistent customer service to our customer base. Over the past 5 years, there have been 2 requested leak adjustments that exceeded $5,000, one for a hotel and one for a condo complex. Essentially, unless there is a leak on the main line of a master metered complex or a large commercial or industrial customer, it is unlikely that any leak adjustment would exceed a $5,000 threshold. Staff recommends updating the leak adjustment policy to increase the threshold requiring Commission approval to $5,000.  Any approval of this recommendation by the Finance Committee and/or the full Commission will require approval by the City of Brunswick Commission and the Glynn County Commission prior to the change taking effect.  Commissioner Stephens asked who would be approving these leak adjustments and suggested that the adjustments should require two signatures.

Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend updating the City of Brunswick and Glynn County Water and Sewer Ordinances as show in the attached document.  Motion carried 3-0-0. 

DISCUSSION

  1. Financial Statement Month End June 30, 2022 – L. Roberts

Mrs. Roberts presented the financial statement for the month ending June 30, 2022.  First, Mrs. Roberts advised that this report is for the month ending June 30, 2022 as well as the end of the Fiscal Year 2022 reporting.  She noted that these are not the final balances.  There are still adjustments to be made, encumbrances, and other items affecting the final numbers for the end of the fiscal year reporting. She reviewed the Balance Sheet with the Committee noting that this is a strong balance sheet.  She briefly explained the Prepaid Expense, Fixed Assets, and Unearned Revenue accounts.  She also highlighted details on the Summary of Revenues and Summary of Expenses.  Mrs. Roberts briefly reviewed line items on the Cash Balances and the Project Report, as well as providing an update on Investments. She concluded the report with an update on the Group Insurance.

Committee Chairman Duncan asked if there were any other items to discuss.

There being no further business, Chairman Duncan adjourned the meeting at 3:25 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100

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