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Commission Meeting Minutes – Thursday, July 21, 2022

For your consideration, please read the minutes from the Commission Meeting held on Thursday, July 21, 2022 at 2:00 p.m. in the Commission Meeting Room.

Commission Minutes 7-21-22 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Thursday, July 21, 2022 at 2:00 PM 

COMMISSION MINUTES

 PRESENT:                             

G. Ben Turnipseed, Chairman

Bob Duncan, Vice-Chairman

Charles Cook, Commissioner

Wayne Neal, Commissioner

Tripp Stephens, Commissioner

Kendra Rolle, Commissioner

 ALSO PRESENT:                  

Andrew Burroughs, Executive Director

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering

Chaz Whitehead, HBS Legal Counsel

Janice Meridith, Executive Commission Administrator                                               

ABSENT:                               

Chad Strickland, Commissioner

Chairman Turnipseed called the meeting to order at 2:00 PM.

Chairman Turnipseed provided the invocation and Commissioner Cook led the Pledge of Allegiance.

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the public comment period.

There being no public comment, Chairman Turnipseed closed the public comment period.

SPECIAL RECOGNITION – Georgia Association of Water Professionals, Mike Thomas

            King & Prince Seafood Corporation– 2022 “Gold Award Winner”

            Industrial Wastewater Pretreatment Category

The Georgia Association of Water Professionals member Mike Thomas presented representatives for the King & Prince Seafood Corporation as the GAWP 2022 “Gold Award Winner” in the category of Industrial Wastewater Pretreatment.  Angela Walker, JWSC Pretreatment Compliance Coordinator also provided commentary regarding King & Prince’s efforts in maintaining 100% compliance and for the great job they do as a customer of JWSC that is doing everything possible to meet the high standards and requirements.

EMPLOYEE RECOGNITION – Chairman Turnipseed / Derrick Simmons

             Jacob Owen Ammons – Water Distribution Operator Certification

Chairman Turnipseed presented Jacob Owen Ammons with his certificate for Water Distribution Operator.  Jacob recently completed the course requirements and assessment to receive his licensure to perform as a certified water distribution operator.  The Chairman congratulated Jacob and expressed his pleasure with this staff member’s accomplishment and continuing his education to improve his abilities.

COMMITTEE UPDATES

Facilities Committee – Chairman Turnipseed

Chairman Turnipseed reported that the Facilities Committee had met the previous day at 1:00 p.m.  The committee accepted two Dedications of infrastructure and easement.  Approval items included final balancing change orders on the PS4036 CIPP Project and the Engineering Services for the North Mainland SPLOST Project.  The Water Production Report and WPCF Plant Flows Report both indicated that operations are doing a great job and the facilities are producing very well.

Finance Committee – Commissioner Duncan

Committee Chairman Duncan reported that the Finance Committee meeting was held on the previous day at 3:00 p.m. The committee approved a leak adjustment to be granted that was over $2,000.  The committee also recommended revising the Leak Adjustment Policy from $2,000 requiring Commission approval to the amount of $5,000 which will also aid in a more timely reimbursement of leak adjustments.  This request is to be approved by the City of Brunswick and Glynn County Commissions prior to the revised JWSC Leak Adjustment Policy to be in effect.  The Financial Report looked good and indicated that JWSC remains in a strong financial position.

APPROVAL

  1. Minutes from the June 16, 2022 Regular Commission Meeting

Commissioner Stephens made a motion seconded by Commissioner Duncan to approve the minutes from the June 16, 2022 Regular Commission Meeting.  Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.)

  1. Infrastructure and Easement Dedications – T. Kline
  • Golden Isles Aviation Hangar
  • Century Place Habitat for Humanity

Mr. Kline presented the request for acceptance of the Easement and Private Infrastructure Dedication from the Golden Isles Aviation Hangar and the Century Place Habitat for Humanity.  The Owner of Record for each portion of the infrastructure described within has submitted legal documents to: 1) define and execute the transfer of ownership; and, 2) convey an easement for access and maintenance.  The infrastructure is understood to have complied with applicable standards at the time of construction. JWSC inspection records indicate the infrastructure is functioning and in acceptable condition.  All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted. Staff recommends acceptance and approval of the described water and sewer infrastructure and easement.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve these projects with associated dedications and easement. Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.)

  1. Pump Station 4036 CIPP Project – Final Balancing Change Order No. 2 – T. Kline

Mr. Kline stated that JWSC staff received the Contractor’s Final Pay Application Request from Bio-Nomic Services, Inc.  The documentation is dated July 13, 2022 and includes a project Change Order No. 2 request in the additional amount of $14,163.35 and a 117-day time extension. This change order documents the terms for closing out the project which includes final cost adjustments due to planned versus actual lengths, additional heavy cleaning/deposit cuts required, days over contract time, and allowance of delay days due to ongoing Pump Station 4035-4036 construction activities. This change order shall constitute the full and final settlement of this contract.  Chairman Turnipseed commented that the Facilities Committee had met and approved this item to be forwarded to the full Commission. 

Commissioner Cook made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water and Sewer Commission approve Change Order No. 2 and project closeout as described above.  Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.)

  1. North Mainland SPLOST Engineering Change Order No. 2 – T. Kline

Mr. Kline advised the Committee that JWSC staff received change order documentation dated July 13, 2022, which includes project Change Order #2 (Professional Services Contract Amendment) for additional funding of $50,590.51 and a time extension of 574 days.  This change order documents the terms for closing out the project which includes final cost adjustments, and allowance of delay days due to the COVID-19 global pandemic, supply chain issues, labor shortages, inflation spikes, and logistical challenges during the construction of Phase II North Mainland (NM) CIPP with Inland Pipe Rehabilitation, LLC. (IPR), Phase III NM Pump Station 4035-4036 Rehab Improvements with Southern Civil, LLC, and Phase III NM Forcemain reroute with T B Landmark Construction, Inc.  Due to the extended construction period for the Phase II NM CIPP project with IPR, $204,000.00 was imposed as liquidated damages for not completing the work within the contract time.  This change order shall constitute the full and final settlement of this contract.  Staff has reviewed the request from Thomas & Hutton Engineering Co. and recommends approval to increase funding by $50,590.51 and contract time (for construction phase services) by 574 days to the engineering contract.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the above-described Change Order No. 2 to increase the contract amount by $50,590.51 and contract time by 574 days.  Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.) 

  1. Glynn County Animal Control Facility Lease IGA Amendment – A. Burroughs

Mr. Burroughs stated that this Amendment needs to be deferred until the next meeting.  The County did not finalize the IGA Amendment in time for this meeting.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Glynn County Animal Control Facility Lease IGA Amendment be deferred until the next Commission meeting.  Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.)

  1. Leak Adjustment – T. Malachi – A. Burroughs

Mr. Burroughs provided that JWSC Customer Theresa Malachi has requested a leak adjustment due to a large leak at 600 Everett Street. Baker Plumbing Company, Inc. has repaired the leak and usage has returned to normal levels.  Section 2-16-63(h) of the Glynn County Ordinances requires any leak adjustment totaling $2,000 or more to be presented to the Commission for final approval.  Staff has reviewed this request for a leak adjustment and determined that it should be granted to the customer.  The calculated amount of the leak adjustment is $2,210.50 for the account holder. The leak adjustment forms and supporting documentation were provided for the Commissioners to review.

Commissioner Stephens made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve a leak adjustment in the amount of $2,210.50 to the account of Theresa Malachi as presented.  Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.)

  1. Leak Adjustment Policy A. Burroughs

Mr. Burroughs recalled for the Commission that in the current City of Brunswick and Glynn County Ordinances, any leak adjustment exceeding $2,000 requires approval by the Commission prior to granting the adjustment to the customer. Having presented several of these size leak adjustments over the past few years, members of the Commission have requested that staff look at revising the ordinances to increase the threshold for Commission approval on leak adjustments.  This would decrease the time period required to grant a leak adjustment in most of these larger situations and improve staff’s flexibility to provide consistent customer service to our customer base. Over the past 5 years, there have been 2 requested leak adjustments that exceeded $5,000, one for a hotel and one for a condo complex. Essentially, unless there is a leak on the main line of a master metered complex or a large commercial or industrial customer, it is unlikely that any leak adjustment would exceed a $5,000 threshold. Staff recommends updating the leak adjustment policy to increase the threshold requiring Commission approval to $5,000.  Any approval of this recommendation by the Finance Committee and/or the full Commission will require approval by the City of Brunswick Commission and the Glynn County Commission prior to the change taking effect.  Leak adjustments are to be approved and signed by two staff members. 

Commissioner Stephens made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn Joint Water and Sewer Commission recommend updating the City of Brunswick and Glynn County Water and Sewer Ordinances as shown in the attached document.  Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.)

EXECUTIVE DIRECTOR’S UPDATE

Mr. Burroughs announced that JWSC was presented with the Tnemec 2021 Tank of the Year First Runner-Up Award at the Facilities Committee Meeting.  JWSC’s Prince Street tank came in second best out of over 500 tanks in the country. JWSC has plans in place to paint 2 more tanks this fiscal year.  The FEMA generators are out for bid with a total of 8 to be purchased.  Chairman Turnipseed, Mr. Kline, Mr. Burroughs, and a few other staff attended the GAWP Conference in Savannah earlier in the week.  The Chairman was presented with the AWWA Gold Water Drop Award for his fifty cumulative years of membership.

COMMISSIONERS’ DISCUSSION

There were no further items for discussion.

CHAIRMAN’S UPDATE

Chairman Turnipseed commented on JWSC staff having attended all sessions at the GAWP Conference.  He added that staff member Angela Walker presents at these conferences and noted she has proven to be a blessing to JWSC.  The Chairman thanked and encouraged the JWSC staff for all their hard work.

EXECUTIVE SESSION

There was no Executive Session

There being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 2:32 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100

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