Finance Committee Meeting Minutes – Wednesday, November 16, 2022
For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, November 16, 2022 at 3:00 p.m. in the Commission Meeting Room.
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Brunswick-Glynn Joint Water & Sewer Commission
1703 Gloucester Street, Brunswick, GA 31520
Commission Meeting Room
Wednesday, November 16, 2022 at 3:00 PM
FINANCE COMMITTEE MEETING MINUTES
Bob Duncan, Committee Chairman
Charles Cook, Commissioner
Tripp Stephens, Commissioner
Andrew Burroughs, Executive Director
Ben Turnipseed, Commission Chairman
LaDonnah Roberts, Executive Deputy Director
David Owens, Director of Finance
Frances Wilson, Accounting Manager
Janice Meridith, Executive Commission Administrator
Jeffrey Singletary, Teamwork Services, Inc.
Jarrett Bridges, Turner & Associates
Committee Chairman Duncan called the meeting to order at 3:00 PM.
PUBLIC COMMENT PERIOD
Chairman Duncan opened the Public Comment Period. There being no citizens that wished to address the Committee, Committee Chairman Duncan closed the Public Comment Period.
AMENDMENT TO AGENDA
Commissioner Cook made a motion seconded by Commissioner Stephens to move to add an Executive Session to the agenda. Motion carried 3-0-0.
- Minutes from the October 19, 2022 Finance Committee Meeting
Commissioner Cook made a motion seconded by Commissioner Stephens to approve the minutes from the October 19, 2022 Finance Committee Meeting. Motion carried 2-0-1. (Commissioner Stephens abstained due to absence from that meeting.)
- Workers’ Compensation Insurance Renewal – Jarrett Bridges, Turner & Associates
Mr. Jarrett Bridges with Turner & Associates Insurance presented the 2023-2024 Workers Compensation Renewal Proposal to the Committee. The 2023 total estimated annual premium as proposed would be $224,339. This is a variance of $21,957, or a 10.8% increase from 2022. Mr. Bridges reviewed all pertinent historical data considered in preparation of this 2023 premium proposal.
Commissioner Stephens made a motion seconded by Commissioner Cook to move that the Finance Committee recommend the full Commission to approve the renewal of Workers Compensation Insurance to Turner & Associates Insurance in the amount of $224,339. Motion carried 3-0-0.
- Declaration of Inventory/Equipment as Surplus – A. Burroughs
Mr. Burroughs advised that JWSC has three vehicles that are high mileage and in need of repairs. All three are no longer of use to the JWSC in its mission. Staff recommends declaration of the items above as surplus and authorizing their disposal in a manner most beneficial to the JWSC. Commissioner Stephens requested that the actual mileage be included in the data for vehicles recommended for surplus.
Commissioner Stephens made a motion seconded by Commissioner Cook to move that the Finance Committee recommend that the full Commission approve the above listed items as surplus to be disposed of in a manner most beneficial to the JWSC. Motion carried 3-0-0.
- IGA with Glynn County – Village Drainage Project Phase 2 – A. Burroughs
Committee Chairman Duncan stated that this item had been heard and passed earlier in the Facilities Committee Meeting. Mr. Burroughs provided that Glynn County has bid out the Village Drainage Improvement Phase II Project. The JWSC agreed to finance the water and sewer portions of that project when it received funds from the County through the American Rescue Plan Act of 2021 (“ARPA”). This memorandum reaffirms the JWSC’s commitment to meet this obligation and also provides the dollar amount of the project ($217,324.80). This amount will go toward necessary improvements to water and sewer infrastructure as allowed under the ARPA. Staff has reviewed the Memorandum of Understanding with Glynn County and finds it acceptable. The JWSC can and will assist with the funding of the necessary water and sewer portions of the Village Drainage Improvement Phase II project and the improvements will prove beneficial to the JWSC and the public. Mr. Burroughs clarified for the Committee that Glynn County is the contract holder and will invoice JWSC via the Memorandum of Understanding. Additionally, he noted that while the County is doing the work, JWSC should replace galvanized pipes, etc.
Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Brunswick-Glynn Joint Water and Sewer Commission Finance Committee forward to the full Commission the Memorandum of Understanding with Glynn County Regarding Financing of Water and Sewer Improvements for the Village Drainage Improvement Phase II with JWSC ARPA Funds, with a recommendation to approve the same. Motion carried 3-0-0.
- Paving Services for Rose Cottage Lane – A. Burroughs
Committee Chairman Duncan stated that this item was heard earlier in the Facilities Committee Meeting. Mr. Burroughs provided that it had been voted against in Facilities. Chairman Duncan explained to Commissioner Stephens the reasoning to why Facilities voted against, and that Mr. Burroughs was to bring more information regarding warranties, Glynn County Standards for paved roadways, etc.
Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Brunswick-Glynn Joint Water and Sewer Finance Committee recommend that the full Commission award a contract in the amount of $82,750.00 to J. Hiers Company, Inc. for the paving of Rose Cottage Lane. Motion carried 0-3-0. (Committee Chairman Duncan, Commissioner Stephens and Commissioner Cook unanimously voted against the motion.)
- Christmas Gift Cards – D. Owens
Mr. Owens recalled for the Committee that The Brunswick-Glynn Joint Water and Sewer Commission has in past years given employees a Christmas gift card as an expression of appreciation and thanks. The cost of the cards is included in the Fiscal Year 2023 budget. The gift cards will be distributed on December 2, 2022, along with payroll. The staff of the JWSC recommends providing employees with a gift card in the amount of $50 to Walmart. The total number of cards would be 140, for a cost of $7,000.
Commissioner Stephens made a motion seconded by Commissioner Cook to move that the Finance Committee recommend that the full Commission review and approve providing employees with a gift card in the amount of $50 to Walmart. The total number of cards would be 140, for a cost of $7,000.
Commissioner Cook commented that he believed increasing the amount to $75 per employee would be beneficial to the employees especially considering inflation. Last year a family could have covered a meal for $50, however that amount now would be more like $75 for that same meal. Commissioner Stephens recommended attempting to work with vendors on any type of discount available for bulk purchases of gift cards in the future.
Commissioner Cook made a motion seconded by Commissioner Stephens to amend the first motion to increase each card amount to $75 for a total of $10,500. Motion carried 3-0-0.
- On-Site Employee Wellness Checks – A. Burroughs
Mr. Burroughs provided that in recent year, the JWSC has contracted with Southeast Georgia Health System to provide onsite wellness checks for employees who wish to participate. Staff has worked through First Coast Benefits Solutions to procure these services. SGHS will bring a mobile unit to the JWSC parking lot where employees can enter and receive a private wellness check at no cost to the employee. The JWSC will receive no information other than who has participated in the event. Participation makes the staff member eligible for a raffle for prizes yet to be determined. Based on the current staffing levels of 137 active employees, the maximum cost of these services is $7,745.
Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Finance Committee recommend that the full Commission enter into a contract with Southeast Georgia Health Systems for employee wellness checks for a not-to-exceed amount of $7,745. Motion carried 2-0-1. (Commissioner Stephens abstained due to his employment with SGHS.)
- Financial Statement Month End October 31, 2022 – F. Wilson
Mrs. Wilson presented the financial statement for the month ending October 31, 2022. She reviewed the Balance Sheet noting the Current Assets and Current Liabilities, and also briefed the Committee on the Combined Revenue Statement. The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted. Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report, as well as providing an update on Investments.
Commissioner Stephens made a motion seconded by Commissioner Cook to enter into Executive Session to discuss Personnel. Motion carried 3-0-0.
Return to Regular Session
Commissioner Cook made a motion seconded by Commissioner Stephens to return to Regular Session. Motion carried 3-0-0.
Committee Chairman Duncan asked if there were any other items to discuss.
There being no further business, Chairman Duncan adjourned the meeting at 4:43 p.m.