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Facilities Committee Minutes – Wednesday, November 16, 2022

Written by Janice Meridith on . Posted in Facilities Committee Minutes.

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, November 16, 2022 at 1:00 p.m. in the Commission Meeting Room.

Facilities Minutes 11-16-22 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, November 16, 2022 at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                  

Todd Kline, Director of Engineering

Charles Dorminy, HBS Legal Counsel

LaDonnah Roberts, Deputy Executive Director

David Owens, Director of Finance

Janice Meridith, Executive Commission Administrator                                                                                      

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

 APPROVAL

  1. Minutes from Facilities Committee Meeting October 19, 2022

Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minutes from the Facilities Committee Meeting held on October 19, 2022.  Motion carried 3-0-0.

  1. IGA with Glynn County – Village Drainage Project Phase 2 A. Burroughs

Mr. Burroughs provided that Glynn County has bid out the Village Drainage Improvement Phase II Project.  The JWSC agreed to finance the water and sewer portions of that project when it received funds from the County through the American Rescue Plan Act of 2021 (“ARPA”).  This memorandum reaffirms the JWSC’s commitment to meet this obligation and also provides the dollar amount of the project ($217,324.80).  This amount will go toward necessary improvements to water and sewer infrastructure as allowed under the ARPA.  Staff has reviewed the Memorandum of Understanding with Glynn County and finds it acceptable.  The JWSC can and will assist with the funding of the necessary water and sewer portions of the Village Drainage Improvement Phase II project and the improvements will prove beneficial to the JWSC and the public.  Mr. Burroughs clarified for the Committee that Glynn County is the contract holder and will invoice JWSC via the Memorandum of Understanding.  Additionally, he noted that while the County is doing the work, JWSC should replace galvanized pipes, etc.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission Facilities Committee forward to full Commission the Memorandum of Understanding with Glynn County regarding Financing of Water and Sewer Improvements for the Village Drainage Improvement Phase II with ARPA Funds, with a recommendation to approve the same.  Motion carried 3-0-0.

  1. Paving Services for Rose Cottage Lane – A. Burroughs

Mr. Burroughs stated that JWSC has been attempting to receive quotes on a large asphalt repair due to completed work on St. Simons Island.  The force main from Pump Station 2030 runs along Rose Cottage Lane and was installed approximately six years ago.  The roadway has experienced trench settlement along the force main route.  JWSC has paved a smaller section of the roadway in the past two years, but additional settlement has occurred. JWSC staff struggled to receive paving quotes for this area but was able to get two quotes for the work which includes approximately 1,300 linear feet of full width milling and resurfacing with 1.5 inches of asphalt along Rose Cottage Lane.  Given the additional settlement that has occurred, staff believes it is appropriate to mill and repave the areas already patched to ensure a uniform product upon completion.  Staff contacted paving contractors throughout southeast Georgia and northeast Florida to complete this work and received quotes from two (2) contractors.  J. Hiers Company, Inc. quoted $87,750.00, and Allen Owens Construction and Paving, Inc.’s quote came in at $103,718.50.  Mr. Kline provided the GIS map on the monitors to aid in the explanation and to further clarify some details.  Commissioner Cook inquired as to road striping being required after paving and Mr. Burroughs responded that it is not striped now and would not be required after repair.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend that the full Commission award a contract in the amount of $82,750.00 to J. Hiers Company, Inc. for the paving of Rose Cottage Lane.

After further discussion on the need for repaving the road and the poor job quality of the contractor who repaved the road 6 to 7 years ago, Chairman Turnipseed stated that compaction tests are to be done after the milling of the road.  Commissioner Duncan suggested that JWSC talk to Glynn County about warranties on jobs regarding responsibility to do repairs on issues and what is considered “reasonable”. After discussion and reconsideration, the Committee voted against the motion with intent to revisit the matter with the full Commission on Thursday.  Mr. Burroughs will obtain more information on warranties and the Glynn County Standards for paved roadways.

Motion carried 0-3-0.  (Chairman Turnipseed, Commissioner Duncan and Commissioner Cook unanimously voted against.)

  1. Dedication of Easements and Infrastructure – T. Kline
  • Perry Place – Dedication of Infrastructure and Easement

Mr. Kline advised that the Owner of Record, Perry Place L.P., wishes to convey a water easement and dedicate sanitary sewer infrastructure.  They have submitted legal documents to: 1) define and execute the transfer of ownership; and, 2) convey a water easement for access and maintenance.  JWSC inspection records indicate the infrastructure was constructed to JWSC Standards, is functioning and is in acceptable condition.  This includes the portion of sewer line installed.  Staff recommends acceptance and approval of this dedication.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee forward this project with associated Dedication Application and Easement to the full Commission for approval and acceptance.  Motion carried 3-0-0.

  1. Property Acquisition – Exit 42 Elevated Storage Tank Site – A. Burroughs

Mr. Burroughs advised that the Brunswick and Glynn County Development Authority has property located near the intersection of Highway 99 and Interstate 95 that is ideally located for the construction of a water storage tank.  The Development Authority has agreed to sell the JWSC the land required for the construction of the water storage tank. In exchange for the land, the Development Authority asks that the JWSC paint a logo on the water tank to the benefit of the Development Authority. The Development Authority will work with the JWSC to provide drawings of the logo to maintain the high standard of appearance of existing JWSC infrastructure.  There will be no exchange of funds.  The Development Authority logo is being provided in exchange for the parcel of land.  Staff has reviewed the Intergovernmental Purchase Agreement with the Brunswick and Glynn County Development Authority and finds it acceptable.  The JWSC can and will comply with any and all obligations under the Agreement and finds that the property will prove beneficial to the JWSC and the public as the location for a water storage tank.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission Facilities Committee forward to the full Commission the Intergovernmental Purchase Agreement with the Brunswick and Glynn County Development Authority for the purchase of property to locate a future water storage tank, with a recommendation to approve the same.  Motion carried 3-0-0.

  1. Property Acquisition – Highway 17 North Pump Station Site – A. Burroughs

Mr. Burroughs stated that the JWSC is in need of a pump station located off Highway 17 near the Golden Shores subdivision.  The owner of the subdivision has agreed to exchange the necessary land if the JWSC will agree to take over the possession and maintenance of the existing water and sewer infrastructure in the Golden Shores subdivision.  The infrastructure is not currently up to code, however, with the addition of a new station on the exchanged parcel, the system will be acceptable. This new station will enable the JWSC to serve several nearby subdivisions and increase the customer base. The owner will exchange the land for JWSC taking over the current station as it is upon signing of the documents.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee of the Brunswick-Glynn Joint Water and Sewer Commission forward to the full Commission with recommendation for approval the purchase of the pump station parcel in exchange for taking over possession and maintenance of the water and sewer infrastructure of Golden Shores. Motion carried 3-0-0. 

DISCUSSION

  1. Water Production Report – A. Burroughs

Mr. Burroughs presented the Water Production Report for the month of October 2022 to the Facilities Committee. This report provides the Committee with the monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities:  Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.  The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the monthly Wastewater Flow Reports with the Commissioners. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. October 2022 was a much drier month compared to September.  The influent flow at Academy Creek for October was 6.1 MGD as compared to September at 10.4. The effluent flow for October went down from 10.7 to 6.5 MGD, with the plant operating at 48% of its capacity.  The influent flow at Dunbar Creek was down to 3.2 from the previous 4.2 MGD and the effluent flow decreased to 3.1 MGD, with the plant operating at 78% capacity.  The influent flow at South Port was at 0.309 and the effluent flow reported at 0.373, with the plant operating at 25% capacity.  JWSC’s wastewater treatment plants are operating very well. 

  1. Capital Project Report – T. Kline / A. Burroughs

Mr. Kline and Mr. Burroughs presented an update on the October Monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details.

There being no further business, Chairman Turnipseed requested a motion to adjourn the meeting.

Chairman Turnipseed adjourned the meeting at 2:15 p.m.