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Facilities Committee Minutes – Wednesday, November 17, 2021

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, November 17, 2021 at 1:00PM in the Commission Meeting Room

Facilities Minutes 10-17-21 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, November 17, 2021at 1:00 PM

 

PRESENT:  

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director

ALSO PRESENT:                 

Charlie Dorminy, Legal Consultant

Todd Kline, Director of Engineering

LaDonnah Roberts, Deputy Executive Director

Christa Free, Procurement Coordinator

MEDIA: 

None Present

Chairman Turnipseed called the meeting to order at 1:00 PM. Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting October 20, 2021

Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minutes from the Facilities Committee Meeting held on October 20, 2021 . Motion carried 3-0-0.

2. Contract Award -Arco Water & Sewer Extension (Construction Phase) -A. Burroughs

Mr. Burroughs presented Invitation for Bid No. 22-013, Arco Area Water & Sewer Extension (Construction Phase), which was released on September 24, 2021. The scope of work for this project

includes the installation of 11,307 linear feet of 8-inch and 3,116 linear feet of 10-inch PVC gravity sewer as well as 1,040 linear feet of 6-inch and 3,207 linear feet of 8-inch PVC water main to allow properties

in the Arco area of Brunswick access to the JWSC system. Two bids were received Thursday, October 28, 2021, with UWS, Inc. being the apparent low bidder at $3,655,749.60. The Contract period for this work will be 240 consecutive calendar days.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee forward the above described contract for Arco Area Water & Sewer Extension Construction Phase to UWS Inc., in the amount of $3,655,749.60 to the full Commission for approval.  Motion carried 3-0-0.

3.   AMI Meter Replacement Project – Change Order #1 -L. Roberts

Ms. Roberts presented a change order request from Delta Municipal Supply Company (“Delta”) for the Advanced Metering Infrastructure and Meter Data Management System project. During the course of installation of meter change-outs Delta encountered a larger quantity of fused meters, dubbed ”yoke bars”, than had been anticipated during the initial research, thereby increasing the original “not-to­ exceed” allowance value. Delta suspended meter installation in May of 2021 and completed a full-scale visual audit of the entire meter system. It was determined following the audit that the “not-to-exceed” allowance should increase by $3,287,712.60 for the remainder of the project in order to account for the additional “yoke bars” located throughout the JWSC system. The project is funded by GEFA loan.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend the full Commission approve the above described Change Order #1 for Delta Municipal Supply Company for the Meter Replacement project. Motion carried 3-00.

4.  Pump Station 2002 Force Main Installation Bid Rejection – A. Burroughs

Mr. Burroughs presented a bid rejection for IFB No. 22-012 Pump Station 2002 Force Main Installation. The bid was released on September 22, 2021, with a pre-bid meeting held October 12 with four contractors in attendance. One bid was received November 9, 2021 from T.B. Landmark Construction, at a bid price of $769,315.00. The bid does not include the cost of the materials, which are being ordered by the JWSC due to supply chain and lead time issues. Due to budgeted funds of $500,000 for this project, staff recommends rejecting the bid from T.B. Landmark Construction. Chairman Turnipseed requested that Mr. Burroughs submit a proposal for SmartBall technology to the next Committee meeting in order for JWSC staff to determine a more cost effective way to rehabilitate Pump Station 2002.

Commissioner Duncan made a motion seconded by Commission Cook to move that the Facilities  Committee recommend the full Commission reject the bid for IFB No. 22012 Pump Station 2002 Force Main Replacement due to insufficient funds allocated for the project. Motion carried 3-0-0.

5.  Contract Award -Engineering Services for Canal Road Water Production Facility – A. Burroughs

Mr. Burroughs presented  Request for Proposal No. 22-015 Engineering Services for Canal Road Water Production Facility. The RFP was released on September 29, 2021 and a pre-propo sal meeting attended by ten engineering firms was held on October 18, 2021. The scope of work for this project includes engineering services to provide additional water production capability to the North Mainland District. There is a current fire well located at I 04 Canal Road, which has been determined to possess sufficient yield to allow for conversion to a full water production facility. The existing well is an Upper Floridan well and will reduce JWSC dependence on the two Miocene wells in the North Mainland. Six proposal s were received on November 2, 2021 and were evaluated by a three member panel representing JWSC Operations, Engineering,  and Senior Leadership. Thomas & Hutton Engineering Co., was the highest scoring proposal at 91.The proposal  from Thomas & Hutton was also the lowest cost proposal at

$225,800.00. The estimated time to complete design services and produce bid ready plans and specifications is 120 days.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities  Committee recommend  the full Commission award a contract for Engineering Services to Thomas & Hutton Engineering, Co., in the amount of $225,800.00 for Canal Road Water Production Facility project. Motion carried 3-0-0.

6.  Engineering Services for Academy Creek WPCF Rehab Change Order #1-A. Burroughs

Burroughs informed the Committee that in July 2020 the JWSC received an updated NPDES discharge permit that contained significant changes to ammonia, BODs, and Enterococci discharge limitations. Existing plant changes as a result of current rehab work at the Academy Creek WPCF will improve ammonia and BODs removal at the facility, and internal improvements were made to the existing chlorine disinfection equipment to increase the availability of chlorination and dechlorination for disinfection purposes. However, increased dosing rates of both chlorine for disinfection and sulfur dioxide for dechlorination are required to effectively treat against the more resistant Enterococci .The new dosing rate is also affected by an increase cost of chemicals due to supply chain issues. Costs have increased through 1Q FY2022 by 25% and the JWSC has also been notified of a 50% increase for chlorine effective November  1, 2021, which would add an additional annual cost of $50,000 to the current chlorine budget. As the Engineer of Record for the current rehab work at the Academy Creek WPCF, the JWSC approached GMC about costs to design improvements for the installation of UV disinfection equipment. The current contract for engineering of the Academy Creek WPCF is $1,181 ,150.00 and the change order request to engineer for UV system is $79,000. There is currently  $112,049 of uncommitted funding for this project. Chairman Turnipseed requested that Mr. Burroughs receive a timeline of work from GMC for the updated engineering.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend that the full Commission approve the above described Change Order # 1 for GMC Engineering for the UV system engineering at the Academy Creek WPCF. Motion carried 3-0-0.

DISCUSSION

  1.  SCADA Demonstration – A. Burroughs

Mr. Burroughs gave a demonstration of the new SCADA system currently being installed by EMC Technologies. At the time of the meeting, 136 sites were complete. The new updated system allows JWSC employees to operate station pumps remotely. Each station will show current water level, pump run/start times, and historical data and alarms. Forty hours of training is provided to JWSC employees based on job description.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners.  This report contains data regarding the influent and effluent flows, concentration  of elements and chemicals, plant capacity, etc.   The influent flow at Academy Creek was at 7.0 and the effluent flow was 7.0, with the plant operating at 52% of its capacity.  The influent flow at Dunbar Creek was at 2.5 and the effluent flow was 2.9, with the plant operating at 71% capacity.  The influent flow at South Port was at 0.430 and the effluent flow was at 0.490, with the plant operating at 29% capacity.  JWSC’s wastewater treatment plants are operating very well and are within permit limits.

3.  Capitol Project Report –  T. Kline

Mr. Kline gave an update on the Project Report for projects currently in process.  The Commissioners were provided  with a packet containing: the Capital Project Report Spreadsheet, Capital Project Photographs, the Capital Project Gantt Chart of project timelines, and also the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs thoroughly  presented the update by discussing each project along with excellent photographs and descriptive details.

 

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:58 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100

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