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Facilities Committee Meeting – Wednesday, June 14, 2023

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, June 14, 2023 at 1:00 p.m. in the Commission Meeting Room.

Facilities Minutes 6-14-23 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, June 14, 2023, at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Tripp Stephens, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                  

Todd Kline, Director of Engineering

LaDonnah Roberts, Deputy Executive Director

David Owens, Director of Finance

Janice Meridith, Executive Commission Administrator   

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided an invocation.

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the Public Comment Period.

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period. 

APPROVAL

  1. Minutes from Facilities Committee Meeting May 17, 2023

Commissioner Cook made a motion seconded by Commissioner Stephens to approve the minutes from the Facilities Committee Meeting held on May 17, 2023.  Motion carried 3-0-0.

  1. Change Order No. 3 – Dunbar Creek Rehab Project – A. Burroughs

Mr. Burroughs recalled for the committee the JWSC entered into a contract with BRW Construction Group on January 25, 2022 for the Dunbar Water Pollution Control Facility Rehab project and highlighted Change Order No.1 and Change Order No.2.  The FY2024 Capital Projects Plan was Dunbar Creek WPCF Clarifier Improvements. To increase operational flexibility and allow for the expansion of the treatment capacity to 5.0 MGD, a third clarifier is necessary. BRW quoted the installation of the third clarifier, increase the effluent Parshall flume for accurate flow measurements at higher flows, and complete permitting necessary for expansion of the plant at a price of $3,788,912.00.  BRW also provided pricing for additional instrumentation options for consideration in the amount of $193,764.00.  Staff recommends moving forward with the clarifier, flume, and permitting improvements, and delaying the extra items listed in the quote.  After discussing various details a motion was made.

Commissioner Stephens made a motion seconded by Commissioner Cook that the Facilities Committee recommend the full Commission approve Change Order No. 3 in the amount of $3,788,912.00 to BRW Construction Group, LLC for scope changes associated with the Dunbar Creek WPCF Rehab project.  Motion carried 3-0-0.

  1. Contract Award – Ground Storage Tanks Rescreening – A. Burroughs

Mr. Burroughs advised that during the most recent inspection by Georgia EPD and U.S. EPA, the regulatory agencies identified the need to replace the mesh screens at 11 of the 15 ground storage tanks for water storage. Screening is also required inside the overflow vents at each site, of which there are 28 that require rescreening.  CROM, LLC proposed a cost of $92,228.00 for mobilization, aerator rescreening overflow vent rescreening, guaranteed electric service and bonds. CROM estimates three weeks for completion of the work once mobilized.

Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend the full Commission approve a contract award in the amount of $92,228 to CROM Coatings and Restoration, LLC for the rescreening of aerators and overflow vents at ground storage tank sites.  Motion carried 3-0-0.

  1. Dedications of Private Infrastructure & Easements – T. Kline
  • Settlers Cove Ph1 – Dedication of Infrastructure and Easement
  • Major Wright Sewer Extension – Dedication of Infrastructure
  • Friendly Express Store #71 – Easement
  • Heritage Christian Academy/Christian Renewal – Easement

Mr. Kline provided that the Developers and Owners of the above-mentioned properties wish to convey easements and dedicate infrastructure.  They have submitted necessary legal documents defining the transfer of ownership and conveying the easements for access and maintenance. All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted.

Commissioner Stephens made a motion seconded by Commissioner Cook that the Facilities Committee recommend the full Commission approve and accept these projects with associated Dedications and Easements.  Motion carried 3-0-0.

DISCUSSION

  1. Water Production Report – A. Burroughs

Mr. Burroughs presented the Water Production Report for the month of May 2023 to the Facilities Committee. This report provides the Committee with the monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities:  Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.  The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the monthly Wastewater Flow Reports with the Commissioners. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. May 2023 had less rainfall recorded at Academy Creek than the month of April.  The influent flow at Academy Creek for May was 6.2 MGD as compared to April at 5.4. The effluent flow for May slightly decreased from April’s 5.5 MGD to 5.3 MGD, with the plant operating at 39% of its capacity.  The influent flow at Dunbar Creek for the month of May was 2.8 MGD, and the effluent flow slightly decreased to 2.7 MGD, with the plant operating at 68% capacity.  The influent flow at South Port was at 0.422 and the effluent flow reported at 0.516, with the plant operating at 34% capacity.  JWSC’s wastewater treatment plants are operating very well. 

  1. Capital Project Report – T. Kline / A. Burroughs

Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details.

There being no further business, Chairman Turnipseed requested a motion to adjourn the meeting.

Commissioner Cook made a motion seconded by Commissioner Stephens to adjourn the meeting.  Motion carried 3-0-0.

Chairman Turnipseed adjourned the meeting at 2:17p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100