Commission Meeting Minutes – Wednesday, June 14, 2023
For your consideration, please read the minutes from the Commission Meeting held on Wednesday, June 14, 2023 at 2:30 p.m. in the Commission Meeting Room.
To read the minutes, please open or download the pdf from the link above, or you may see more below.
Brunswick-Glynn Joint Water and Sewer Commission
1703 Gloucester Street, Brunswick, GA 31520
Wednesday, June 14, 2023, at 2:30 PM
G. Ben Turnipseed, Chairman
Tripp Stephens, Vice-Chairman
Charles Cook, Commissioner
Clayton Watson, Commissioner
PRESENT VIA TEAMS:
Wayne Neal, Commissioner
Andrew Burroughs, Executive Director
Charles A. Dorminy, HBS Legal Counsel
LaDonnah Roberts, Deputy Executive Director
David Owens, Director of Finance
Todd Kline, Director of Engineering
Janice Meridith, Executive Commission Administrator
Catina Lewis, First Coast Benefits Solutions
Vanessa Shearer, Teamwork Services, Inc.
Kendra Rolle, Commissioner
Chad Strickland, Commissioner
Chairman Turnipseed called the meeting to order at 2:30 PM.
Chairman Turnipseed provided the invocation and Commissioner Watson led the Pledge of Allegiance.
PUBLIC COMMENT PERIOD
Chairman Turnipseed opened the public comment period.
There being no public comment, Chairman Turnipseed closed the public comment period.
Brian Lewis Savage – Water Distribution Operator Certification
Angela Gladys Walker – Wastewater Industrial Operator Certification
Chairman Turnipseed presented Brian Lewis Savage with his Water Distribution Operator Certificate and congratulated him on his accomplishment. Chairman Turnipseed and Water Distribution Superintendent Derrick Simmons also recognized and congratulated Brian for his hard work and achievement which he promptly began working on while working as an equipment operator.
Chairman Turnipseed presented Angela Gladys Walker with a copy of her Wastewater Industrial Operator Certificate. He noted that she has been with JWSC for 9 years with many various responsibilities during her tenure. Ms. Walker has several certifications in wastewater operations and works with the local industrial companies such as GP which dump into public systems. The Chairman also provided that the EPD has requested instructional services from Ms. Walker as well
Facilities Committee – Chairman Turnipseed stated that the Facilities Committee met on the same day at 1:00 p.m. Approval items that were recommended to move forward to the full Commission were Change Order No. 3 for the Dunbar Creek Rehab Project, a contract award for ground storage tanks rescreening, and dedications of infrastructure and easements from private projects. The Water Production Report showed that all water production facilities are producing very well. The treatment plants performed at: Academy Creek 39%; Dunbar Creek 68%; and South Port 34%. The Capital Projects Report provided great photos of projects and good reporting on the projects in progress.
- Minutes from the May 18, 2023, Regular Commission Meeting
Commissioner Cook made a motion seconded by Commissioner Watson to approve the minutes from the May 18, 2023 Regular Commission Meeting. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
* Excuse Absent Commissioners From Meeting
Commissioner Cook made a motion seconded by Commissioner Watson to excuse Commissioner Rolle and Commissioner Strickland from the meeting. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
- FY2023-2024 Rate Resolution – A. Burroughs
Mr. Burroughs advised that each year the BGJWSC reviews the resolution previously passed by the Board to document rates and fees associated with JWSC’s products and services to our customers (the “Rate Resolution”). He provided a red-lined Rate Resolution setting forth the rates and charges necessary to support the Fiscal Year ending June 30, 2024, JWSC budget. Mr. Burroughs reviewed the three proposed revisions with the Commissioners. Staff requests that the BGJWSC approve the Rate Resolution as presented for the fiscal year ending June 30, 2024.
Commissioner Cook made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission approve the attached Rate Resolution for the fiscal year ending June 30, 2024. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
- Health Insurance Annual Renewal – Catina Lewis
Ms. Catina Lewis presented the Commissioners with the background information and status of the self-funded program JWSC has with United Healthcare. She highlighted various details on the JWSC claims history and discussions with JWSC staff regarding possibilities for the upcoming renewal year. There were very few changes necessary to be made to the employee health benefit packages. The Stop Loss Coverage was increased. The coverage levels for dental benefits were increased and the carrier was changed for similar rates to current premiums. The employer provided life insurance for staff was significantly increased. The carrier for vision was changed also. For those electing similar coverage to what they had previously, the premiums had very little increase to employees.
Commissioner Stephens made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission renew the employee insurance coverages to be effective August 1, 2023 as presented with the selection of Alternative coverage on Health Insurance. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
- Change Order No. 3 – Dunbar Creek WPCF Rehab – A. Burroughs
Mr. Burroughs recalled for the committee the JWSC entered into a contract with BRW Construction Group on January 25, 2022 for the Dunbar Water Pollution Control Facility Rehab project and highlighted Change Order No.1 and Change Order No.2. The FY2024 Capital Projects Plan was Dunbar Creek WPCF Clarifier Improvements. To increase operational flexibility and allow for the expansion of the treatment capacity to 5.0 MGD, a third clarifier is necessary. BRW quoted the installation of the third clarifier, increase the effluent Parshall flume for accurate flow measurements at higher flows, and complete permitting necessary for expansion of the plant at a price of $3,788,912.00. BRW also provided pricing for additional instrumentation options for consideration in the amount of $193,764.00. Staff recommends moving forward with the clarifier, flume, and permitting improvements, and delaying the extra items listed in the quote.
Commissioner Stephens made a motion seconded by Commissioner Strickland that the Brunswick-Glynn Joint Water and Sewer Commission approve Change Order No. 3 in the amount of $3,788,912.00 to BRW Construction Group, LLC for scope changes associated with the Dunbar Creek WPCF Rehab project. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
- Contract Award – Ground Storage Tanks Rescreening – A. Burroughs
Mr. Burroughs advised that during the most recent inspection by Georgia EPD and U.S. EPA, the regulatory agencies identified the need to replace the mesh screens at 11 of the 15 ground storage tanks for water storage. Screening is also required inside the overflow vents at each site, of which there are 28 that require rescreening. CROM, LLC proposed a cost of $92,228.00 for mobilization, aerator rescreening overflow vent rescreening, guaranteed electric service and bonds. CROM estimates three weeks for completion of the work once mobilized.
Commissioner Watson made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve a contract award in the amount of $92,228 to CROM Coatings and Restoration, LLC for the rescreening of aerators and overflow vents at ground storage tank sites. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
- Dedications of Private Infrastructure & Easements – T. Kline
- Settlers Cove Ph1 – Dedication of Infrastructure and Easement
- Major Wright Sewer Extension – Dedication of Infrastructure
- Friendly Express Store #71 – Dedication of Easement
- Heritage Christian Academy/Christian Renewal – Dedication of Easement
Mr. Kline provided that the Developers of the above-mentioned projects wish to convey easements and dedicate infrastructure. They have submitted necessary legal documents defining the transfer of ownership and conveying the easements for access and maintenance. All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted.
Commissioner Stephens made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission approve this project with associated Dedications and Easements. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
Commissioner Cook made a motion seconded by Commissioner Watson to enter into Executive Session to discuss Property. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
Return to Regular Session.
Commissioner Stephens made a motion seconded by Commissioner Cook to return to Regular Session. Motion carried 5-0-2. (Commissioners Strickland and Rolle were absent from the meeting.)
- Financial Statements Month End May 31, 2023 – F. Wilson
Mrs. Wilson presented the financial statement for the month ending May 31, 2023. She reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Committee on the Combined Revenue Statement. The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted. Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report, as well as providing an update on Investments.
EXECUTIVE DIRECTOR’S UPDATE
Mr. Burroughs commented that the Town Hall Meetings were held the previous week. Staff members were present. The new fiscal year begins July1, 2023.
There was no additional discussion.
The Chairman stated that he attended the Town Hall Meeting. BGJWSC has had a good year.
There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting.
Commissioner Watson made a motion seconded by Commissioner Cook to adjourn the meeting. Motion carried 6-0-1. (Commissioner Rolle was absent from the meeting.)
The Chairman adjourned the meeting at 3:45 p.m.