Facilities Committee Meeting Minutes – Wednesday, October 14, 2020

For your consideration, please read the minutes from the Facilities Committee Meeting that was held on Wednesday, October 14, 2020 at 1:00 p.m. in the Commission Meeting Room.

Facilities Committee Minutes 10-14-20 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, October 14, 2020 at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                  

Donald Elliott, Commissioner

Todd Kline, Director of Engineering

Jason Vo, Project Manager – Design Engineer

Janice Meridith, Exec. Commission Administrator

MEDIA PRESENT:               

Taylor Cooper, The Brunswick News

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting September 16, 2020

Commissioner Duncan made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Meeting held on September 16, 2020.  Motion carried 3-0-0.

  1. Contract Award – FY2021 Manhole Rehabilitation List – A. Burroughs

Mr. Burroughs advised that the manhole rehabilitation list was placed for bid in mid-August.  For FY2020, fifty-four (54) manholes were rehabilitated, and for FY2021 there are seventy-three (73) manholes on the list for rehab.  The Invitation for Bid included a base bid with an alternate for three (3) lift station wet-wells that require rehabilitation.  At this time, staff only recommends approval on the base bid and forgo the wet-well rehabilitation.  One (1) response was received on September 29, 2020 from Bio-Nomic Services, Inc. with a base bid of $242,035.00.  JWSC has worked with Bio-Nomic in the past, and they performed the manhole rehabilitation on the FY2020 list.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend that the full Commission review and approve the contract award for Fiscal Year 2021 Structural Manhole Rehabilitation to Bio-Nomic Services, Inc., in the amount of $242,035.00. 

Mr. Burroughs provided that FY2020 was the first year a full contract was done for an entire list of manholes.  Previously rehabilitation was performed on manholes one (1) or two (2) at the time with the cost per manhole ranging from $8k to $10k each. For FY2021, seventy-three (73) manholes will be done for just under $250k making the unit costs lower.  The three (3) wet-wells are not going to be rehabilitated at this time due to timing and having only received one (1) bid with no comparisons.  This project has a 120 day leadtime.

Motion carried 3-0-0.

  1. Coastal Club Apartments Unsolicited Proposal Award – A. Burroughs

Mr. Burroughs requested to defer this item until the next Facilities Committee Meeting.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee defer Item #3 on the agenda until the next Facilities Committee Meeting. Motion carried 3-0-0.

DISCUSSION

  1. Wastewater Flow Reports – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners.  Starting with Academy Creek, he noted that this was a particularly rainy month having 15-inches of rain, with one (1) specific rainy day when the mainland was hit with 9-inches of rain.  This excessive amount of rain caused additional water to get into the systems, so the overall monthly average flow was just short of 10 MGD at Academy Creek.  Corresponding reductions in the influent BOD and TSS were caused by this additional I&I that entered into the system, resulting in a violation in TSS for both the monthly average effluent concentration as well as the removal efficiency.  The excessive amount of rain also caused some issues at Academy Creek with a couple of bad days affecting the monthly averages.  Academy Creek is still working through lab concerns with Enterococci processing.  Split samples have been reviewed at the JWSC lab and also sent to two (2) outside laboratories.  The cause of the lab problem at Academy Creek has not been discovered as of yet.  Some samples are coming in with higher levels at outside labs, and some are coming in lower at outside labs, making the exact cause of the problem unidentifiable thus far.  Mr. Burroughs stated that all in all, hydraulically, with the high amount of water the plant handled well.  Staff is now working on wet weather protocols making sure all the basins and clarifiers opened as the rain comes in and making sure every piece of equipment is functioning for these rain events.  When asked if there is anything directionally that staff can do to work towards a solution for the Enterococci, Mr. Burroughs responded that there are now two (2) things in the works.  One, staff is attempting to do some QA/QC work to confirm the samples.  Also, the Chlorine capacity has been increased at the facility to allow for additional disinfection, if necessary due to the additional requirements for Enterococci versus

E-coli.  Mr. Burroughs then directed the Committee to the Bar Graph which reflected the excessive amount of rainfall for the month of September at Academy Creek.  The reports for Dunbar Creek and Southport reflected that those facilities are in good working order with no violations.  The September rainfall amounts at these two (2) wastewater plants were higher, yet not nearly as high as that at Academy Creek.  At Southport staff did find a manhole in a swampy area that was completely open allowing extra influent flow into that facility. 

  1. Project Report – A. Burroughs / T. Kline

Mr. Kline gave an update on the Project Report for all projects in process.

Mr. Kline then gave an update on the following including two (2) photographs for each of the project sites:  Project 417 – Ridgewood Water Production Facility; Project 702 – North Mainland Sewer Improvements; Project 703 – Lift Station 4003 Upgrades; Project 704 – Canal Road to Glynco 12-inch Water Main Loop; Project 804 – Magnolia Water Improvements; Project 805 – L Street Water Improvements; Project 904 – PS4021 Rehabilitation & Upgrade; Project 2001 – PS4105/4107 Basin Expansion/Forcemain Reroute & CIPP; Project 2002 – Altama Avenue CIPP; Project 2003 – Sea Palms CIPP; Project 2005 – Coastal Club Apts. Offsite PS & FM Improvements; Project 2008 – Demere East Beach Roundabout W&S Improvements; Project 2009 – Sea Palms East Water Line Rehab; Project 2010 – Oak Grove Forcemain and PS4132 Improvements; Project 2016 – Arco Area Water and Sewer Extension; Project 2020 – Community Rd Sewer Expansion; and Project 2021 Galvanized Replacements.  Mr. Burroughs completed the Project Report update with a discussion on Project 906 – Water Pollution Rehab – Academy & Dunbar; and Project 2018 – Meter Replacements.  Mr. Burroughs and Mr. Kline also provided a Gantt Chart indicating the project timelines, as well as an Earned Value Analysis for the Capital Projects.

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 1:51 p.m.