Facilities Committee Meeting Minutes – Wednesday, November 18, 2020

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, November 18, 2020 at 1:00 p.m. in the Commission Meeting Room.

Facilities Committee Minutes 11-18-20 with Attachments (1)

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, November 18, 2020 at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                  

Donald Elliott, Commissioner

Charlie Dorminy, HBS Legal Counsel

Todd Kline, Director of Engineering

 Janice Meridith, Exec. Commission Administrator                                               

MEDIA PRESENT:               

No media present.

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

EXECUTIVE SESSION

Chairman Turnipseed requested a motion to enter into Executive Session to discuss Property.

Commissioner Duncan made a motion seconded by Commissioner Cook to move to enter into Executive Session to discuss Property.  Motion carried 3-0-0.

Return to Regular Session

Commissioner Duncan made a motion seconded by Commissioner Cook to move to return to Regular Session.  Motion carried 3-0-0.

APPROVAL

  1. Minutes from Facilities Committee Meeting October 14, 2020

Commissioner Duncan made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Meeting held on October 14, 2020.  Motion carried 3-0-0.

  1. Cabana Court Sewer Agreement – C. Dorminy

Mr. Burroughs requested that this item be deferred until the Commission Meeting on the next day.

AND

  1. MOU with County for Highway 17 Sewer Relocation – C. Dorminy

Mr. Burroughs requested that this item be deferred until the Commission Meeting on the next day.

Commissioner Duncan made a motion seconded by Commissioner Cook to move to modify the agenda to defer items #2 and #4 until the Commission Meeting on the next day.  Motion carried 3-0-0.

  1. Easement and Infrastructure Dedications – T. Kline
  • Pump Station 4020 @ Scranton Connector
  • Covington Point Phase 2B – Dedication of Water System and Corresponding Water Utilities Easement
  • Covington Point Phase 2C – Dedication of Water and Sanitary Sewer Systems (only)

Mr. Kline noted that the first dedication is for Pump Station 2020 which is located behind Wal-Mart Super Center and the backside of Legacy Apartments.  This pump station has been installed for some time and has been operated and maintained by JWSC since its installation.  The property owner is conveying this pump station to JWSC.  Mr. Kline added that the second dedication related to a residential development close to Sterling, and is the Covington Point Subdivision.  The current owners are building Covington Point out in phases.  The majority of infrastructure was put into the ground some time ago, and Mr. Kline provided a map showing the Commissioners the two phases (2B and 2C) this water and sewer infrastructure dedication is for.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend that the full Commission review and approve the documents supporting the acceptance of infrastructure for the properties described herein as public infrastructure for ownership, operation, and maintenance.  Motion carried 3-0-0. 

DISCUSSION

  1. Private Water and Sewer Systems – A. Burroughs

Mr. Burroughs noted that Mr. Kline had prepared maps from GIS that identified the various locations with water and sewer that are in JWSC’s system yet not on public systems.  There are some locations that are on private systems that are not attached to JWSC’s system.  Mr. Kline displayed the maps on the monitors for discussion, and also provided a hardcopy for the Commissioners additional review.  Commissioner Duncan asked that staff bring forth discussion and recommendations for Facilities to consider.  Chairman Turnipseed requested that next time for discussion to provide pictures of the inverts that have been lined and of some that will not be done.  Chairman Turnipseed also asked for staff to come up with a policy to adopt regarding private systems located on public roads and individually metered. 

  1. Wastewater Flow Reports – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners.  Starting with Academy Creek, he noted that the only significant issue was on the Enterococci limits.  There are some issues meeting the new limit that is in effect.  Chlorine dosage has been increased, yet there are still some issues.  The working theory is that there are multiple types of bacteria that will pop up on the plates that the colonies are read from, and a small ruler has been ordered that will measure these colonies.  If it reads less than a half a millimeter, it does not actually count.  The measurement is taken under a microscope.  Chlorination has been increased and de-chlorination procedures have been decreased.  Flow has returned to normal since October was not as rainy of a month as September was.  Concentrations have improved.  96% removal on both BOD and TSS at Academy Creek.  At Dunbar, there was 3 MGD going out for the month which is in line with the monthly averages for the past couple of years.  With less rainwater entering the system on the influent, the strengths are coming up.  Everything is well within permit limits.  At Southport there are still elevated influent and effluent flows, which staff is investigating.  A few defects have been found however there has been no major defect found as of yet.  It does appear that there is groundwater getting into the system.  Overall, the system is working well within permit limits.  Chairman Turnipseed asked for a report to be run and added on alkalinity.

  1. Project Report – A. Burroughs / T. Kline

Mr. Burroughs and Mr. Kline gave an update on the Project Report for all projects in process.

Mr. Burroughs first updated:  Project 417 – Ridgewood Water Production Facility; Project 702 – North Mainland Sewer Improvements; Project 801 – FEMA Hazard Mitigation – Academy Creek; Project 904 – PS4021 Rehabilitation & Upgrade; Project 906 – Water Pollution Rehab – Academy & Dunbar; Project 2001 – PS4105/4107 Basin Expansion/Forcemain Reroute & CIPP; Project 2008 – Demere East Beach Roundabout W&S Improvements; Project 2012 – Prince Street EST Rehab; and Project 2013 – Demere Street EST Rehab.  Mr. Kline discussed Project 703 – Lift Station 4003 Upgrades and completed the Project Report update with a Gantt Chart indicating the project timelines, as well as an Earned Value Analysis for the Capital Projects.

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:32 p.m.