Facilities Committee Meeting Minutes – Wednesday, May 19, 2021

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, May 19, 2021 at 1:00 p.m. in the Commission Meeting Room.

Facilities Committee Minutes 5-19-21 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, May 19, 2021 at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director

ALSO PRESENT:                  

Charlie Dorminy, Legal Consultant

Todd Kline, Director of Engineering

Christa Free, Procurement Coordinator                                                                               

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting April 14, 2021

Commissioner Duncan made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Meeting held on April 14, 2021.  Motion carried 3-0-0. 

  1. Sea Palms/Altama CIPP Change Order No. 1 – A. Burroughs

Mr. Burroughs presented a change order from Inland Pipe Rehabilitation, contractor for Capital Project #2002 & #2003 IFB No. 20-008, CIPP Repairs Altama Avenue Corridor and Sea Palms Development to adjust the final completion date and contract amount for the project. The original completion date for the project was August 6, 2020 (150 days). The change order requested to update the actual final completion date to April 23, 2021 (410 days). The original contracted amount for the project was $599,937.45, with the change order requesting to update the contracted amount to $545,550.60, to account for liquidated damages 260 days over the contracted time, a deduction of $54,550.60.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee forward the above described Change Order #1 to the full Commission for approval.  Motion carried 3-0-0. 

  1. ATS Installation Change Order #1 – A. Burroughs

Mr. Burroughs presented a change order request for Automatic Transfer Switches for Portable Generators for the BGJWSC, a contract that was approved with Y-Delta, Inc at the April 15, 2021 full Commission meeting. After a conversation with GEMA, only 10 of the requested 22 transfer switches were approved for funding by GEMA to be approved at 85%. The initial contract was approve for 22 switches at a price of $773,085.00. JWSC Staff prioritized the station sites based upon existing conditions and determined the stations selected for submission to GEMA for reimbursement. The reduction in scope did not impact the approval of the contract to Y-Delta, Inc. The new total cost of the switches and docking stations based on the bid from Y-Delta, Inc was reduced to $324,507.00. FEMA will reimburse 75%, and GEMA will reimburse 10% of the cost, leaving JWSC’s portion of the project at $48, 676.05.  Mr. Burroughs explained to the Committee that additional funding for the 12 installations not included in this change order and the additional 67 locations requested will be considered by FEMA/GEMA after January 1, 2022.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend the full Commission approve the change order for ATS Installation from 22 installations to 10 installations as presented.  Motion carried 3-0-0. 

  1. Infrastructure Dedication – T. Kline

Mr. Kline presented infrastructure dedication for Brunswick Commons, a newly constructed apartment complex located at 3470 Coral Park Drive, and consisting of an office, clubhouse, and four three-story apartment buildings. The owner of record submitted legal documentation to define and execute the dedication of a water main easement to facilitate connection to the adjacent JWSC distribution system. The Committee had concerns about why the line for this property was kept as a private system and if it could be made public. Mr. Kline said that the Planning/Construction division would look into this suggestion.

Commissioner Cook made a motion seconded by Commission Duncan to move that the Facilities Committee recommend to defer Infrastructure Dedication to the next Facilities Committee Meeting. Motion carried 3-0-0.

DISCUSSION

  1. Wastewater Flow Reports – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners.  This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc.   The influent flow at Academy Creek was at 6.4 and the effluent flow was 6.5, with the plant operating at 48% of its capacity.  The influent flow at Dunbar Creek was at 2.6 and the effluent flow was 3.2, with the plant operating at 80% capacity.  The influent flow at South Port was at 0.414 and the effluent flow was at 0.424, with the plant operating at 28% capacity.  JWSC’s wastewater treatment plants are operating very well and are within permit limits. Chairman Turnipseed inquired as to the cost of a new sludge dryer installed at Academy Creek. Mr. Burroughs explained that it was initially thought that this option was cost prohibitive, but will re-evaluate due to continuing problems with the dryer. 

  1. Project Report – T. Kline / A. Burroughs

Mr. Kline gave an update on the Project Report for projects currently in process.  The Commissioners were provided with a packet containing: the Capital Project Report Spreadsheet, Capital Project Photographs, the Capital Project Gantt Chart of project timelines, and also the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details.

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:58 p.m.