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Facilities Committee Meeting Minutes Wednesday, June 5, 2019

Written by Janice Meridith on . Posted in Facilities Committee Minutes.

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, June 5, 2019.

Facilities Committee Meeting Minutes 6-5-19 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, June 5, 2019 at 1:30 PM

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Steve Copeland, Commissioner

Bob Duncan, Commissioner

Andrew Burroughs, Interim Executive Director

ALSO PRESENT:                 

Donald Elliott, Commissioner

Todd Kline, Director of Engineering

Janice Meridith, Exec. Commission Administrator

MEDIA PRESENT:               

Taylor Cooper, The Brunswick News

Pamela Permar-Shierling, The Islander

Chairman Turnipseed called the meeting to order at 1:30 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Commissioner Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting May 15, 2019

Commissioner Duncan made a motion seconded by Commissioner Copeland to approve the minutes from the Facilities Committee Meeting held on May 15, 2019.  Motion carried 3-0-0.

  1. SPLOST V Odor Control IGA with City of Brunswick – A. Burroughs

Andrew Burroughs recalled for the committee that JWSC has entered into an agreement with Stantec to do an Odor Control Study which is to be funded by the City of Brunswick SPLOST V funds.  In order to transfer the funds to JWSC, an Intergovernmental Agreement must be entered into with the City of Brunswick. The SPLOST funding amount of $160,659 is to be used strictly for odor control at Academy Creek WPCF.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move to forward the recommendation for the JWSC to enter into the SPLOST V Intergovernmental Agreement with the City of Brunswick for Odor Control at the Academy Creek WWTP to the full Commission for approval.  Motion carried 3-0-0. 

  1. Wade Jurney Comprehensive Agreement – A. Burroughs

Mr. Burroughs advised that Wade Jurney is a lot-owner builder in the Saddle Brook Community.  The Developer already owns 59 lots in Saddle Brooke, of which 18 have taps and the other 41 lots need taps of which there currently is not available capacity for in Basins 4105 and 4107.  The Comprehensive Agreement requires JWSC to use the money from those 41 taps to expand for capacity in that area, and JWSC will immediately issue the 41 taps to the Developer.  Due to more desired development in the area by this Developer and others, JWSC has implemented a plan to make improvements to the infrastructure to enable JWSC to accept additional connections to the public water and sewer system including for these Lots.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Facilities Committee recommend that the JWSC approve the Comprehensive Agreement with Wade Jurney Homes, Inc. and authorize the Chairman to execute the same.

Chairman Turnipseed requested to move Discussion item #3 up to this point to discuss the rerouting of PS 4105 prior to taking a vote on the motion above.

DISCUSSION

  1. Pump Station 4105 Force Main Reroute – A. Burroughs

Mr. Burroughs advised that currently Pump Station 4105 goes under Interstate 95 and comes across near Canal Crossing.  It is an extremely long force main.  JWSC is planning to shorten this force main by bringing it down Cate Road and over to Crispen into an existing gravity system that drains to the same eventual pump station downstream so it will not affect downstream capacity at all.  This will just shorten that force main and reduce the head which should allow a lot of extra flow out of those pumps.  Mr. Burroughs advised that these downstream lines have already been TV’d and some will need some attention to accept the extra flow.  This may require a joint lining project and force main reroute, and should provide plenty of capacity to handle the increase there without having to bore under the Interstate again or lay a 2 mile force main all over again.  Mr. Burroughs advised that Roberts Civil Engineering is going to provide a quote on this forcemain design for review.  Their firm is currently doing work on the pump station and it makes sense for them to provide a quote on that additional work.  If it is a significantly large job, it will be placed out for RFP.

Chairman Turnipseed requested maps from Planning and Construction to be provided for review prior to taking the final vote.  Discussion and voting will resume upon provision of the requested maps.

APPROVAL cont.

  1. Academy Creek Engineering RFP Recommendation Award – A. Burroughs

Mr. Burroughs advised that the RFP had previously been placed for the engineering design work for Academy Creek and Dunbar Creek rehabilitation which part of the GEFA Loan Project.  At this time the award will be given for the design work at Academy Creek only.  Mr. Burroughs noted that five firms provided responses to the RFP on April 30 of which an evaluation team of three reviewed and scored.  He noted that the highest scoring proposal was received from Goodwyn Mills Cawood at 298.  Four reference checks solidified the proposed engineering firm as the recommendation.  Mr. Burroughs highlighted the points of interest that were of most importance to the evaluation team.  A final note he made was that the cost for this design work will come out of the SPLOST V funds that were transferred for the Academy Creek Plant Rehab engineering, which will free up the full amount of GEFA Loan money to do the construction work.

Commissioner Copeland made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend to the full Commission that the Brunswick Glynn County Joint Water & Sewer Commission enter into contract with Goodwyn Mills Cawood, Inc. in the amount of $1,181,150 for Engineering Services related to the Academy Creek Rehab Project.

Chairman Turnipseed requested an update on the GEFA Loan and Mr. Burroughs provided the current status.  Chairman Turnipseed requested Mr. Burroughs give a detail description of the rehab work planned for Academy Creek WPCF, and Mr. Burroughs listed and provided those details.

Mr. Burroughs then introduced the two representatives from Goodwyn Mills Cawood who were present, Jim Vaughn and Rob Brown.  Chairman Turnipseed requested for them to confirm that their firm will have all of the plans and specifications completed by February 2020.  Mr. Vaughn provided that confirmation of the design plans and specification being completed by February 2020.

Motion carried 3-0-0.

  1. Ridgewood WPF Engineering Update Award – A. Burroughs

Andrew Burroughs provided that the Ridgewood Water Production Facility was designed at the same time as two other similar projects the Hampton Water Production Facility and the Southport Water Production Facility.  The Hampton WPF project was completed in 2016, however the Ridgewood WPF and Southport WPF were placed on hold.  The design plan, specification and bid documents for construction were completed by Elmo A. Richardson, Jr., P.E., LLC consulting engineers (EAR).  All three projects were designed to improve and utilize existing wells at each location. A proposal was solicited from EAR consulting engineers to update the construction bid documents, Engineer’s Opinion of Probable Cost and to provide contract administration services.  Chairman Turnipseed requested Mr. Burroughs to advise why JWSC needs to complete the Ridgewood Water Production Facility.  Mr. Burroughs provided that the wells at Golden Isles I and Golden Isles II are Miocene wells and the Ridgewood would be an Upper Floridian well.  He added that the two Miocene wells are pulling 1.9 MGD and they are both 2.0 MGD wells.  The Ridgewood WPF is expected to provide an extra one million gallons per day (MGD) of water in that area and will help in the event of Tradewinds coming in and requiring additional water capacity.  Mr. Burroughs added that it is preferred to use upper Floridian wells.  Commissioner Elliott inquired as to the funding source, and Mr. Burroughs responded it is a currently budgeted project and would come from the Capital Improvement Funds.  Chairman Turnipseed requested that Richardson be instructed to apply some reductions in the construction cost just in case some modifications are required for construction to be completed or for the scope to be reduced if necessary to get the WPF online.

Commissioner Duncan made a motion seconded by Commissioner Copeland to forward the attached proposal for project engineering services to the full Board of Commissioners for approval and execution.   Motion carried 3-0-0.

  1. Pump Station 4003 Force Main Inspection Approval – A. Burroughs

Mr. Burroughs advised that the PS4003 project is a SPLOST 2016 funded project and has an existing 18 inch cast iron forcemain where PS4002 and PS4003 manifold together.  As a part of the PS4003 rehab it is necessary to take a look at the forcemain to ensure that it is in sufficient shape to handle the increased flow.  Staff has recommended to use the “Smart Ball” technology for pipe analysis where a camera is placed inside at the pump station into the forcemain and will provide a sonar picture of the interior of the forcemain.  Mr. Burroughs provided that this is a Xylem brand Pure Technologies U.S. Inc. technology, with an anticipated cost of $92,225 for three field verifications.  He explained the use of the “Smart Ball” technology and confirmed that the analysis can be done while the forcemain is in use.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move to forward the attached proposal for forcemain analysis services to the full Board of Commissioners for approval and execution.  Motion carried 3-0-0.

  1. Wade Jurney Comprehensive Agreement cont.

Todd Kline returned to the meeting with the requested maps for the committee to review.  Mr. Kline and Mr. Burroughs explained the existing forcemain route and the new forcemain route using the maps for reference.  Upon final review and discussion, the Chairman re-read the motion as presented earlier, and a vote was taken.

Motion carried 3-0-0.

DISCUSSION cont.

  1. SR27 Resurfacing Contract Discussion – A. Burroughs

Mr. Burroughs updated the committee that the pricing had been received from the Georgia Department of Transportation for the SR27 Resurfacing Project.  The final pricing of about $125,000 came in higher than the original of $77,000 that was budgeted.  Mr. Burroughs advised that the full bid documents were requested from the D.O.T. to verify that amount and have the details to present to the Commissioners for approval, even though JWSC is bound to honor the amount due and the project must be done.

  1. Pump Station 4003 Discussion – T. Kline

Mr. Kline advised that staff has evaluated how best to utilize the existing structure and has reduced the list down to three options for the design.  He noted that essentially some of the designs include a lot of demolition of existing structures of the existing design.  Option 3, which staff is leaning towards, is an additional wet well structure off to the south side of the existing structure.  Staff is close to forwarding a recommendation and does have some rough pricing even though there is not yet a final design.  The budgetary numbers provided are for the whole project.

  1. Pump Station 4105 Force Main Reroute

This item was discussed earlier along with Approval Item #3.

  1. Residential Meter Sizes – A. Burroughs

Mr. Burroughs explained the history of the sizes of water meters used by the City and County prior to JWSC.  It has been determined that a 5/8” meter should be more than sufficient for a standard single family housing, and does provide a more cost effective solution.  If the decision is made to use only 1” meters, then all of the 5/8” meters would need to be switched out to 1” meters in the future.  A 1” meter is more costly and provides more water than the 5/8” meter.  If the flow is sufficient with the 5/8” it is more sensible to go with the 5/8”.  This gives the consumer more options.  The smaller meter is more efficient to read also.  The tap fee for a 5/8” is less than a 1” since it is determined by flow, and will need to be incorporated back into the Rate Resolution.

  1. SPLOST 2020 Recommended Projects Detail – A. Burroughs

Mr. Burroughs recalled for the committee that JWSC will be working with the City and County on cooperative projects for SPLOST 2020.  He then provided the list of BGJWSC Proposed SPLOST 2020 Projects and discussed each as follows:

Water Rehab Projects

  • Beverly Shores – Replace transite lines in poor condition
  • College Park – Replace transite lines in poor condition
  • Fairway Oaks – Replace transite lines in poor condition
  • Waverly Pines – Replace transite lines in poor condition
  • Village Project Phase II – Replace transite and galvanized water mains

Sewer Rehab Projects

  • LS4039/4109 Force Main Reroute
  • CIPP Gravity Sewers
  • Lift Station Odor Control
  • Permanent Bypass Pumps

Expansion Projects

  • Exit 42 Tank & Well
  • Unserved Areas Expansion

6. Project Report – T. Kline/A. Burroughs

Mr. Kline and Mr. Burroughs provided updates and discussions with the committee on the following projects:

  • North Mainland Sewer Improvements
  • L Street Project
  • Magnolia Park Project
  • SPLOST Pump Station 4003
  • Pump Station 3114
  • Whitlock Avenue Sewer Repair
  • Academy Creek Oxygen Project
  • Ridgewood Water Production Facility
  • Sea Palms Water & Sewer Rehabilitation and Upgrade
  • Sewer Expansion Study
  • SR99 Water Main Extension

There being no further committee business, Chairman Turnipseed adjourned the meeting at 2:56 p.m.