Facilities Committee Meeting Minutes – Wednesday, June 16, 2021

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, June 16, 2021 at 1:00 p.m. in the Commission Meeting Room.

Facilities Committee Minutes 6-16-21 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, June 16, 2021 at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                  

Charlie Dorminy, Legal Consultant

Todd Kline, Director of Engineering

Christa Free, Procurement Coordinator                                                                                   

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting May 19, 2021

Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minutes from the Facilities Committee Meeting held on April 14, 2021.  Motion carried 3-0-0. 

  1. Contract Award – Bergen Woods Offsite Improvements – A. Burroughs

Mr. Burroughs presented Invitation for Bid No. 21-023 Bergen Woods Offsite Improvements, which was released on May 6, 2021. The scope of work for this project includes installation of approximately 2,900 LF of 8-inch HDPE sanitary sewer force main along SR25 (Golden Isles Parkway) and connection to an existing JWSC sanitary sewer manhole located on Cate Road. Four bids were received Tuesday, June 8, 2021, with Georgia Asphalt Producers being the apparent low bidder at $282,151.00. Due to timing coordination with other JWSC projects, the Contract period for this work will be 60 days.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee forward the above described contract for Bergen Woods Offsite Improvements to Georgia Asphalt Producers, Inc., in the amount of $282,151.00 to the full Commission for approval.  Motion carried 3-0-0. 

  1. Infrastructure Dedication – T. Kline

Mr. Kline presented Infrastructure Dedication for Fairway Gardens, located off Highway 17 in Brunswick in proximity to the Brunswick Country Club. The seven residential homes recently constructed are serviced by a 1-inch water service lateral and 2-inch low pressure force main with 1.25-inch sewer lines. The owner, K.M Holdings, LLC, wishes to dedicate the infrastructure as public.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend the full Commission approve the above described infrastructure dedication as presented.  Motion carried 3-0-0. 

  1. PS 4021 Change Order #2 – T. Kline

Mr. Kline presented a change order from Southern Civil, LLC for Pump Station 4021 Rehabilitation and Upgrades. JWSC staff received from the contractor on May 21, 2021 a request for additional compensation in relation to work and materials required for project completion. The original contract amount for this project was $447,991.00. Change order #1 was for time extension only. The contractor is requesting compensation for concrete structures that were unforeseen and encountered during the excavation of the station. The removal of these structures required additional equipment and manpower. Additionally, at the request of the JWSC Systems Pumping & Maintenance staff, the contractor provided delivery of low-strength concrete to facilitate stabilization of an influent gravity main defect, which was not within the original scope of this project. The contractor requests a change order in the amount of $11, 883.46 to cover costs associated with these circumstances.  The revised contract amount is $459,874.46.

Commissioner Duncan made a motion seconded by Commission Cook to move that the Facilities Committee recommend to forward the above described Change Order #2 to the full Commission for approval. Motion carried 3-0-0

DISCUSSION

  1. Dunbar Creek WPCF Rehab Proposed Scope – A. Burroughs

Mr. Burroughs presented a discussion on the proposed scope of a possible rehabilitation to the Dunbar Creek Wastewater Plant. He explained that there are issues balancing the influent flows of the plant. Among possible items to be included in a rehabilitation scope of work were the following: increase aeration capacity, automatic control through SCADA as Dunbar Creek is not manned 24 hours, potential addition of a 3rd clarifier, improvements in grounding, odor control, the installation of a re-use system, and the cost of biological phosphorus removal. Commissioner Duncan asked if there were other locations on the site for the placement of the 3rd clarifier. Mr. Burroughs replied that yes, there are other locations, but the easiest process would be to keep the three clarifiers together. Commissioner Cook questioned if this rehabilitation would increase capacity to the plant and Mr. Burroughs said that yes, capacity could increase to approximately 5MGD. Chairman Turnipseed requested that JWSC staff begin working on a proposed scope of work for Dunbar Creek rehabilitation to present to the Commission at a later meeting.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners.  This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc.   The influent flow at Academy Creek was at 5.5 and the effluent flow was 5.6, with the plant operating at 41% of its capacity.  The influent flow at Dunbar Creek was at 2.4 and the effluent flow was 2.9, with the plant operating at 71% capacity.  The influent flow at South Port was at 0.399 and the effluent flow was at 0.395, with the plant operating at 26% capacity.  JWSC’s wastewater treatment plants are operating very well and are within permit limits.

  1. Capitol Project Report – T. Kline

Mr. Kline gave an update on the Project Report for projects currently in process.  The Commissioners were provided with a packet containing: the Capital Project Report Spreadsheet, Capital Project Photographs, the Capital Project Gantt Chart of project timelines, and also the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details.

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:31 p.m.