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Facilities Committee Meeting Minutes – Wednesday, April 20, 2022

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, April 20, 2022 at 1:00 p.m. in the Commission Meeting Room.

Facilities Minutes 4-20-22 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, April 20, 2022 at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director

ALSO PRESENT:                  

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering

Charles A. Dorminy, Legal Counsel

Janice Meridith, Executive Commission Administrator

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting March 16, 2022

Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minutes from the Facilities Committee Meeting held on March 16, 2022.  Motion carried 3-0-0. 

  1. Minutes from Facilities Committee Executive Session March 16, 2022

Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minutes from the Facilities Committee Executive Session held on March 16, 2022.  Motion carried 3-0-0. 

  1. Fiscal Year 2023 Capital Projects Plan – A. Burroughs

Mr. Burroughs presented the Facilities Committee with the proposal of the Fiscal Year 2023 Capital Projects Plan.  The projects were listed and discussed in prioritized order with each including a full description, the total project cost, funding source, engineering and labor types.  The fourteen capital projects are listed on the plan in the order as noted below.

  1. GEFA Loan Debt Service
  2. Academy Creek RAS Replacements
  3. Water Production SCADA
  4. PS4105 Force Main Reroute
  5. Mall EST & Oglethorpe EST Rehab
  6. PS2056 Pump & Force Main Improvements
  7. PS2033/2034 Rehab
  8. PS3114 Force Main Reroute
  9. North Mainland WPCF Land Acquisition & Engineering
  10. Ocean Boulevard Water Improvements
  11. Wesley Oaks Circle Water Main Improvements
  12. Brunswick Villa Area Sewer Extensions
  13. Galvanized Replacements
  14. JWSC Facilities Improvements

The committee suggested creating a Tier II group list, and discussed some possible options for the future.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend the full Commission approve the Fiscal Year 2023 Capital Projects Plan as presented.  Motion carried 3-0-0. 

  1. Infrastructure and Easement Dedications – T. Kline
  • Autumns Wood Phase 2
  • Tanglewood Phase 2
  • Village Drive Force Main

Mr. Kline advised the committee that the Glynn County Water and Sewer Ordinance 2-16-15 requires private owners of existing or proposed systems that receive water from or discharge to the public Utility to enter into a Satellite Agreement that assigns the responsibility for standards of operation and maintenance.  The Developers of the projects described above, wish to dedicate easements and/or infrastructure, or enter into a Satellite Agreement for private operation and maintenance as indicated.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee forward these projects with associated Dedications and Easements to the full Commission for approval and acceptance.

The Facilities Committee further discussed the definition and use of a Satellite Agreement as identified in the Glynn County Ordinance.  The need for a Satellite Agreement is very rare, however is used when the private owner of record wishes to maintain and operate the infrastructure serving their development/property.  In this case, any future new hook-ups have to be allowed by the development owner of the private infrastructure.  The purpose of the Satellite Agreement is to assign responsibility for standard operation and maintenance of the system/equipment used when the private owner is keeping that portion private and is serving more than one (1) entity.  The committee unanimously agreed to defer, review and discuss the Satellite Agreement for Village Drive Force Main again at a later time, while moving the Autumns Wood and Tangle Wood infrastructure and easement dedications on to the full Commission for acceptance at that meeting.

Motion carried 3-0-0. 

  1. Equipment Purchase: Kubota 30” Cold Planer – A. Burroughs

Mr. Burroughs advised the committee that currently, for water and sewer repairs and pipe installations under existing asphalt surfaces, JWSC crews have two options for asphalt removal.  The most common option is to sawcut the asphalt, load the large chunks into dump trucks and haul the materials to the landfill.  In larger scenarios, often crews contract out milling of the asphalt surface to a third party.  When staff began discussing self-installing the new force main for Pump Station 2002 on Arnold Road, quotes to mill the 1,000 foot of asphalt surface ranged from $3,000 to $5,000.  Mr. Burroughs stated that owning a cold planer attachment has multiple benefits to the JWSC.  Having the in-house capability to mill asphalt provides the JWSC with greater schedule control.  Also, the milled asphalt can be used to fill the road cuts until final paving repairs could occur.  Additionally, this equipment can be utilized by both water and sewer crews.  It is estimated that the equipment will pay for itself in about five uses.  The equipment will be purchased with remaining funds in the Systems Pumping and Maintenance operating budget.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend the full Commission approve the purchase of a Kubota 30” Cold Planer from Sapelo Equipment CO, LLC in the amount of $24,999.00.  Motion carried 3-0-0. 

  1. Community Road Sewer Project – Engineering Proposal – T. Kline

Mr. Kline presented the request for Change Order #1 to Capital Project #2020 – Community Road Engineering Services Water & Sewer Extension Project Professional Services Contract.  This change order will provide for additional funding of $76,650.00 and a time extension of 283 days to the original contract.  This would modify the originally designed route of gravity sewer extensions from the Community Road right-of-way to Habersham Street and modify the proposed wastewater collection system from gravity to low pressure grinder force main.  This would eliminate excessive easement acquisitions, modifications to PS4011 and also reduce construction and permanent operational disruptions to the existing businesses and traffic along Community Road.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn Joint Water & Sewer Commission Facilities Committee forward the above-described Change Order #1 to the full Commission for approval.  Motion carried 3-0-0. 

DISCUSSION

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners.  This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. March 2022 was a wet month resulting in increased rainfall and increased plant flows, and resulting in lower influent and effluent concentrations.  The influent flow at Academy Creek rose from 5.8 to 7.6 and the effluent flow rose from 5.6 to 7.2, with the plant operating at 54% of its capacity.  The influent flow at Dunbar Creek was up at 3.2 and the effluent flow was up to 3.7, with the plant operating at 93% capacity.  The influent flow at South Port was at 0.295 and the effluent flow was at 0.397, with the plant operating at 26% capacity.  JWSC’s wastewater treatment plants are operating very well and are within permit limits.

  1. Capital Project Report – T. Kline / A. Burroughs

Mr. Kline and Mr. Burroughs presented an update on the Project Report for projects currently in process.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and also the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details.

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:35 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100

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