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Facilities Committee Meeting Minutes – Wednesday, April 17, 2024

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, April 17, 2024 at 1:00 p.m.in the Commission Meeting Room.

Facilities Minutes 4-17-24 with Attachments

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Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, April 17, 2024, at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Charles Cook, Commissioner

Dave Ford, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                  

Lance Sabbe, Commissioner

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering                                     

Pam Crosby, Director of Procurement

David Owens, Director of Finance

Janice Meridith, Executive Commission Admin. 

Chairman Turnipseed called the meeting to order at 1:00 PM.

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the Public Comment Period.

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period. 

APPROVAL

  1. Minutes from Facilities Committee Meeting March 20, 2024

Commissioner Cook made a motion seconded by Ford to approve the minutes from the Facilities Committee Meeting held on March 20, 2024.  Motion carried 3-0-0.

  1. Contract Award – 4002 Basin CIPP Rehabilitation Project – A. Burroughs

Mr. Burroughs advised that Basin 4002 is the sewer basin serving the majority of the City of Brunswick south of Gloucester Street and portions north of Gloucester Street up to portions of I and J Streets. It is the largest gravity sewer basin in our system and as a result is a significant contributor of I&I to our system.  The basin is 147,445 linear feet with over 75% of the basin being either clay or iron pipe. The basin was inspected via CCTV inspection by BGJWSC staff as part of programmed system inspections that occur once every ten years. Each segment was scored from 1-5 based on NASSCO standards. The pipes scoring a minimum of 4 that were candidates for trenchless rehabilitation were included in this bid package. The scope of work is CIPP lining, not replacing of lines.  Of those lines for CIPP most are clay, and some are iron. The total CIPP rehab for this project is 26,883 linear feet in pipe diameters ranging from 6” – 24”.  This project does not include lining manholes.  Five (5) bids were submitted to BGJWSC on Tuesday, March 26, 2024, with the apparent low bid from Bio-Nomic Services, Inc., in the amount of $1,748,173.00. The low bid was reviewed by staff and deemed reasonable compared to recent projects of a similar nature. The Engineer’s Opinion of Probable Cost for this project completed at time of bid advertisement was $2,895,999.00.  Mr. Burroughs noted that bid items 16-25, 28, and 29 will be completed and invoiced as requested by the project manager based upon field conditions before rehab occurs. Therefore, the project costs will almost certainly exceed the $1,748,173 bid amount. However, this would be true of all bidders and does not impact the low bidder on the project. Available funding for this project through the GEFA loan is $4,529,977.00. Upon project completion the GEFA loan can be closed out for an amount less than the original $15,000,000 budget. 

Commissioner Cook made a motion seconded by Commissioner Ford that the Facilities Committee recommend awarding a contract for the 4002 Basin Cured-in-Place Piping Rehabilitation Project to Bio-Nomic Services, Inc., in the amount of $1,748,173.00. Motion carried 3-0-0. 

  1. Contract Award -Brunswick Villa Area Sewer Expansion – A. Burroughs

Mr. Burroughs stated that the Brunswick Villa neighborhood is bounded by Altama Avenue to the east, Brunswick High School to the north, Wylly Avenue to the west, and Sixth Street to the south. This neighborhood is adjacent to existing BGJWSC assets and is a prime candidate for in-fill expansion as identified by the BGJWSC. Similar to the project in Arco, this project will install 8,155 linear feet of gravity sewer and replace 650 feet of water main in the neighborhood to enable residents to connect to the sewer system and remove their aged septic systems. There will be 219 parcels with new sewer availability in the neighborhood upon completion of this project. Engineering design services were provided by Kimley-Horn.

Three (3) bids were submitted to JWSC on Tuesday, March 26, 2024, with the apparent low bid from Southeast Pipe Survey, Inc., in the amount of $4,658,360.50. There was a bid alternate included to perform complete removal and replacement of existing asphalt pavement in the neighborhood in lieu of partial milling as required for the project. This alternate can be accepted for a deduction of $113,300.00, bringing the total contract value $4,545,060.50.  Kimley-Horn has provided a bid tabulation and recommendation of award to Southeast Pipe Survey including the alternate bid item for a total of $4,545,060.50. This is within 1% of the Engineer’s Opinion of Probable Cost completed at time of bid advertisement. This amount exceeds available funding in the project budget by $2,346,240.50. This overage will be funded from uncommitted funds in the Capital Improvement Fees reserve.

Commissioner Ford made a motion seconded by Commissioner Cook that the Facilities Committee recommend awarding a contract for the construction of the Brunswick Villa Area Sewer Extension Project to Southeast Pipe Survey, Inc., in the amount of $4,545,060.50. 

After discussing concerns on the “payback” the JWSC project expenses, the number of parcels to be served, residents’ ability to tie on to the System, and Ordinance requirements being enforced. A vote was taken,

Motion carried 2-1-0.  (Commissioners Turnipseed and Cook voted “For” and Commissioner Ford voted “Against”.

  1. Pump Station 4105 Pumps Purchase – A. Burroughs

Mr. Burroughs provided that JWSC operates PS 4105 on Winstead Drive off Cate Road that handles sanitary sewer flows from the Exit 38 area. The station is scheduled for a force main replacement and electrical upgrades through a funded capital project. However, the existing pumps in the station have reached the end of their useful life and need replacement. Staff requested a quote for in-kind replacement pumps for PS 4105 from Xylem Water Solutions for two 20 hp Flygt submersible pumps. The cost for these two replacement pumps is $36,856.40. Upon completion of the force main and station upgrades, these pumps can be relocated to PS 4109 on Glynco Parkway for replacement of the existing pumps at that station which are approaching 20 years of age. This purchase is funded from the Systems Pumping & Maintenance Operations budget.

Commissioner Cook made a motion seconded by Commissioner Ford that the Facilities Committee recommend approval of the purchase of two new Flygt submersible pumps for Pump Station 4105 from Xylem Water Solutions USA, Inc. in the amount of $36,856.40. Motion carried 3-0-0. 

  1. Academy Creek Influent Pump Bases Repair – A. Burroughs

Mr. Burroughs advised that the Academy Creek Influent Pump Station contains four pump bases that are fixed to the floor of the wet well. When pumps are installed, they are slid down guide rails and are seated onto these bases. In September 2023, BGJWSC ordered two new influent pumps that are scheduled for delivery in early May. Staff had condition inspections performed on the pump bases. Upon inspection, it was determined that the pump bases were no longer properly affixed to the wet well, causing the pumps not to seat correctly, increasing vibration on the pump, and reducing pump capacity and pump lifespan. Staff requested a quote from BRW Construction Group, LLC to perform rehab of the concrete and pump bases as necessary to properly install these bases in advance of the new pumps being delivered. In addition, staff wishes to perform the same tasks on the remaining two pump bases once the new pumps are installed. This work will improve pumping efficiency and reduce wear and tear on the influent pumps. BRW performed similar work at the Dunbar Creek WPCF during the ongoing construction project. BRW provided a quote of $49,192.00 to perform the work and has confirmed that the work can be completed in advance of the new pump deliveries in early May. This item will be funded from the Academy Creek operations budget. 

Commissioner Cook made a motion seconded by Commissioner Ford that the Facilities Committee recommend entering into a contract with BRW Construction Group, LLC to perform rehab on the influent pump bases at Academy Creek Water Pollution Control Facility in the amount of $49,192.00. Motion carried 3-0-0.

  1. Dedication of Easements and Infrastructure – T. Kline
  • Grace Crossing Phase 2B – Dedication of Easement and Infrastructure

Mr. Kline provided that the Developer of the above noted project has submitted legal documents to define and execute the transfer of ownership of water and sanitary sewer infrastructure to JWSC.  The required documents have all been received.  The infrastructure is understood to have complied with applicable standards at the time of construction.  JWSC inspection records indicate the infrastructure was constructed to JWSC Standards, is functioning, and is in acceptable condition. All requirements of the JWSC Standards for Water and Wastewater System Design and Construction and Development Procedures have been met, and all related documents submitted.

Commissioner Cook made a motion seconded by Commissioner Ford that the Facilities Committee recommend the full Commission approve and accept this project with associated documents.  Motion carried 3-0-0,

DISCUSSION

  1. Water Production Report – A. Burroughs

Mr. Burroughs presented the Water Production Report for the month of March 2024 to the Facilities Committee. This report provides the Committee with the monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities:  Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.  The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the March 2024 Monthly Wastewater Flow Report with the Commissioners. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. March 2024 had a higher recorded rainfall at Academy Creek than the month of February.  The influent flow at Academy Creek for March was 8.5 MGD as compared to February at 7.7. The effluent flow for March increased from February’s 6.5 MGD to 7.2 MGD, with the plant operating at 53% of its capacity.  The influent flow at Dunbar Creek for the month of March was 3.5 MGD, and the effluent flow was at 3.4 MGD, with the plant operating at 85% capacity.  The influent flow at South Port was N/A and the effluent flow reported at 0.538, with the plant operating at 36% capacity.  JWSC’s wastewater treatment plants are operating very well. 

  1. Capital Project Report – T. Kline / A. Burroughs

Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs presented the update by highlighting projects along with excellent photographs and descriptive details. 

Commissioner Cook made a motion seconded by Commissioner Ford to adjourn the meeting.  Motion carried 3-0-0.

Chairman Turnipseed adjourned the meeting at 2:42 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100