Commission Meeting Minutes – Thursday, June 17, 2021

For your consideration, please read the minutes from the Commission Meeting held on Thursday, June 17, 2021 at 2:00 p.m. in the Commission Meeting Room.

Commission Meeting Minutes 6-17-21 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Thursday, June 17, 2021 at 2:00 PM 

COMMISSION MINUTES 

PRESENT:                             

G. Ben Turnipseed, Chairman

Bob Duncan, Vice-Chairman

Charles Cook, Commissioner

Cornell L. Harvey, Commissioner

Wayne Neal, Commissioner

Tripp Stephens, Commissioner 

ALSO PRESENT:                  

Andrew Burroughs, Executive Director

Charlie Dorminy, HBS Legal Counsel

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering

Jay Sellers, Director of Administration

Frances Wilson, Accounting Manager

Christa Free, Procurement Coordinator 

ABSENT:                               

Chad Strickland, Commissioner                                                                                           

Chairman Turnipseed called the meeting to order at 2:00 PM.

Chairman Turnipseed provided the invocation and Commissioner Duncan led the Pledge of Allegiance. 

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the public comment period.

Monica Smith made a public comment regarding the current JWSC Application for Service. She provided a list of comments about the application for each member of the Commission.

There being no additional citizens for public comment, Chairman Turnipseed closed the public comment period.

COMMITTEE UPDATES

Facilities Committee – Chairman Turnipseed

Chairman Turnipseed reported that the Facilities Committee had met the previous day at 1:00 p.m. The Chairman stated that the Committee reviewed and forwarded three items to the full Commission for their approval. These items include a contract award for Bergen Woods Offsite Improvements, an Infrastructure Dedication, and a change order for the 4021 Pump Station Project. All water treatment plants are operating very well and within permit. The Project Report included project photos and information on the projects JWSC currently has underway. 

Finance Committee – Commissioner Duncan

Committee Chairman Duncan reported that the Finance Committee meeting was held on the previous day at 3:00 p.m. There were two items that were reviewed and forwarded to the full Commission for their approval. These items were the contract award for Bergen Woods Offsite Improvements and the Fiscal Year 2022 Rate Resolution.

PRESENTATION

  1. Bond Issuance Project Funding Option – Davenport & Company

Courtney Rogers and John Pannell gave a virtual presentation to the Commission regarding the issuance of a bond to fund future JWSC projects. Commissioner Stephens requested that the Commission be provided a list of potential projects that would be funded by the bond. Mr. Burroughs said that could be emailed to Commissioners before the next meeting. Commissioner Duncan suggested authorizing JWSC staff and legal counsel to begin executing the necessary paperwork to obtain a bond for the funding of JWSC projects. The Commission members agreed and an approval item will be added to the July Commission agenda. 

APPROVAL

  1. Minutes from the May 20, 2021 Regular Commission Meeting

Commissioner Duncan made a motion seconded by Commissioner Harvey to approve the minutes from the May 20, 2021 Regular Commission Meeting.  Motion carried 6-0-1. (Commissioner Strickland was absent from the meeting). 

  1. Minutes from the May 20, 2021 Executive Session

Commissioner Harvey made a motion seconded by Commissioner Duncan to approve the minutes from the May 20, 2021 Executive Session. Motion carried 6-0-1 (Commissioner Strickland was absent from the meeting).

  1. Self-Funded Health Insurance Renewal – Catina Tindall, First Coast Benefits Solutions

Ms. Tindall presented the Commission with an approval item for renewal of self-funded insurance for the JWSC with United Healthcare for the 2022 Fiscal Year. Ms. Tindall explained that the Commission’s decision last year to change to self-funded healthcare will produce a net savings of at least $300,000 for the first plan year. Group Insurance for the 2022 Fiscal Year is budgeted at $1,806,000 from JWSC funding with JWSC staff contributions estimated at $440,000. Ms. Tindall gave the Commission options for individual stop-loss coverage at $50,000, $60,000, $75,000, and $100,000. Ms. Tindall explained that there will also be a 7% increase in dental insurance. Commissioner Duncan moved to approve the Commission increase the individual stop-loss coverage from $50,000 to $60,000, and he amended the presented proposal to indicate that employee contributions would not change as long as the same coverage was selected. 

Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water & Sewer approve the increase in stop-loss coverage to $60,000 and approve the medical and dental benefits as presented.

Motion carried 6-0-1. (Commissioner Strickland was absent from the meeting). 

  1. Contract Award – Bergen Woods Offsite Improvements – A. Burroughs

Mr. Burroughs presented Invitation for Bid No. 21-023 Bergen Woods Offsite Improvements, which was released on Thursday, May 6, 2021. The scope of work for this project includes installation of approximately 2,900 LF of 8-inch HDPE sanitary sewer force main along SR25 (Golden Isles Parkway) and connection to an existing JWSC sanitary sewer manhole located on Cate Road. Four bids were received Tuesday, June 8, 2021, with Georgia Asphalt Producers being the apparent low bidder at $282,151.00. Due to timing coordination with other JWSC projects, the contract period for this project will be 60 days.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water & Sewer approve the contract for Bergen Woods Offsite Improvements with Georgia Asphalt Producers, LLC in the amount of $282,151.00.

Motion carried 5-0-2. (Commissioner Strickland was absent from the meeting; Commissioner Stephens left the meeting early).

  1. Infrastructure Dedication – T. Kline

Mr. Kline presented Infrastructure Dedication for Fairway Gardens, located off Highway 17 in Brunswick in proximity to the Brunswick Country Club. The seven residential homes recently constructed are serviced by a 1-inch water service lateral and 2-inch low pressure force main with 1.25-inch sewer lines. The owner, K.M Holdings, LLC, wishes to dedicate the infrastructure as public.

Commissioner Neal made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the above described infrastructure dedication as presented.

Motion carried 5-0-2. (Commissioner Strickland was absent from the meeting; Commissioner Stephens left the meeting early).

  1. Pump Station 4021 Rehabilitation Change Order No. 2 – T. Kline

Mr. Kline presented a change order from Southern Civil, LLC for Pump Station 4021 Rehabilitation and Upgrades. JWSC staff received from the contractor on May 21, 2021 a request for additional compensation in relation to work and materials required for project completion. The original contract amount for this project was $447,991.00. Change order #1 was for time extension only. The contractor is requesting compensation for concrete structures that were unforeseen and encountered during the excavation of the station. The removal of these structures required additional equipment and manpower. Additionally, at the request of the JWSC Systems Pumping & Maintenance staff, the contractor provided delivery of low-strength concrete to facilitate stabilization of an influent gravity main defect, which was not within the original scope of this project. The contractor requests a change order in the amount of $11, 883.46 to cover costs associated with these circumstances.  The revised contract amount is $459,874.46.

Commissioner Neal made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the above presented change order to Southern Civil, LLC in the amount of $11,883.46, for the work items presented above.

 Motion carried 5-0-2. (Commissioner Strickland was absent from the meeting; Commissioner Stephens left the meeting early).

  1. FY 2022 Rate Resolution – L. Roberts

Ms. Roberts presented the rate resolution for FY 2022. The resolution sets the rates and charges necessary to support the fiscal year ending June 30, 2022 JWSC budget. The user rates for water and sewer use are the same for fiscal year 2022 as they were for fiscal year 2021. There is one revision to the document as the addition of two line items in Appendix “B”, which allows Planning and Construction staff to differentiate sewer inspection activity associated with demolition versus new construction.

Commissioner Duncan made a motion seconded by Commissioner Neal to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the Rate Resolution for Fiscal Year 2022 as presented.  Motion carried 5-0-2.  (Commissioner Strickland was absent from the meeting; Commissioner Stephens left the meeting early).

DISCUSSION

There were no items for discussion.

EXECUTIVE DIRECTOR’S UPDATE

Mr. Burroughs let the Commission know that bids would be received for Basin Clean-CCTV on June 29, 2021 and for Canal Road/Glynco Parkway Water Main on July 7, 2021. The Total Compensation study began as of June 3, 2021, and will be completed by October 1, 2021. Mr. Burroughs spotlighted JWSC employee, Michael Richardson whose daughter was awarded a scholarship from GAWP.

CHAIRMAN’S UPDATE

Chairman Turnipseed congratulated the JWSC staff in regards to their willingness and ability in working closely with contractors, engineers, and outside agencies including the EPD.

EXECUTIVE SESSION — Property

Commissioner Duncan made a motion seconded by Commissioner Harvey to move to enter into Executive Session to discuss Property with a vote to be taken. Motion carried 5-0-2. (Commissioner Strickland was absent from the meeting; Commissioner Stephens left the meeting early).

Return to Regular Session 

Commissioner Neal made a motion seconded by Commissioner Duncan to move to return to Regular Session. Motion carried 5-0-2. (Commissioner Strickland was absent from the meeting; Commissioner Stephens left the meeting early).

APPROVAL — Continued

  1. Property Agreement with Glynn County Board of Commissioners – C. Dorminy

Commissioner Duncan made a motion seconded by Commissioner Harvey to enter into an agreement with the Glynn County Board of Commissioners for a lease-purchase of the CVS building located next to the JWSC Administration Building for a $5,500/month lease and $280,000 purchase.  Motion carried 4-0-3. (Commissioner Strickland was absent from the meeting; Commissioner Stephens left the meeting early; Commissioner Neal abstained from the vote as a Glynn County Commissioner).

There being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 3:42 p.m.