Human Resources Committee Meeting Minutes Thursday, May 16, 2019

For your consideration, please read the minutes from the Human Resources Committee Meeting held on Thursday, May 16, 2019 at 10:30 a.m.

Human Resources Committee Minutes 5-16-19 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, May 16, 2019 at 10:30 AM 

HUMAN RESOURCES & SAFETY COMMITTEE MINUTES 

PRESENT:                           

Donald Elliott, Committee Chairman

Cornell Harvey, Commissioner                                           

Wayne Neal, Commissioner

Andrew Burroughs, Interim Executive Director 

ALSO PRESENT:               

Ben Turnipseed, Commission Chairman

Janice Meridith, Exec. Commission Administrator                                      

Chairman Elliott called the meeting to order at 10:30 AM.  

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Elliott closed the Public Comment Period. 

APPROVAL

  1. Minutes from April 17, 2019 Human Resources Committee Meeting

Commissioner Harvey made a motion seconded by Commissioner Neal to approve the minutes from the April 17, 2019 Human Resources Committee Meeting.  Motion carried 3-0-0. 

DISCUSSION

  1. Job Descriptions, Qualifications and Expected Salary Ranges – A. Burroughs

Mr. Burroughs provided that committee with the job descriptions and pay grade information for the following JWSC positions. 

  1. A. Project Manager P&C – Mr. Burroughs provided that this position has been posted and remained open for about one year. The position was approved and a part of the FY2019 Budget.  There have not been many interested applicant, however there is one candidate in the interview process now.  He advised that this is a pay grade 23 position due to the Professional Engineering License requirements, and is in the same pay grade as the operational superintendents.  Burroughs then highlighted the various duties and expectations for this position, including planning, organizing, coordinating, designing and evaluating Capital Improvement and Repair & Replacement infrastructure projects, and also including overseeing completion of all phases of projects assigned by the Director of Engineering.     
  2. Asset Management Coordinator – This position was approved in the FY2020 Budget. The job description for this position is in the drafted proposed state and not finalized.  This position will be posted after July 1st due to budget timing.  This position is involved with the data collection and data management side of asset management, will be responsible for the administration, management and training staff in the use of Cityworks, and also responsible for managing the four asset management workgroups.  This position is within the same pay grade 22 as the Assistant Engineer.  There is not a requirement to hold an E.I.T. or P.E.  This position will support all of the operational staff, will be under the Office of the Director on the organizational chart, and will report to the Deputy Executive Director. Additional duties and expectations for this position were also discussed.
  3. Maintenance and Training Manager This position was also approved in the FY2020 Budget. The job description for this position is in the drafted proposed state and not finalized.  This position will be posted after July 1st due to budget timing.  Job responsibilities will include developing preventative maintenance programs for operations while working closely with operations superintendents and maintenance staff to determine priorities and in planning, performing field audits to determine what practices need to be changed and how to streamline and standardize practices across all of the organization, using resources more effectively across the organization, and operational training.  Additional duties and expectations for this position were also discussed.  This position is within the pay grade 23, the same as the operations superintendents, and the candidate will be required to obtain a Water and Wastewater Operator’s Certification.
  1. Job Description for New Executive Director – D. Elliott

Committee Chairman Elliott provided the Executive Director’s job description for the committee to review and discuss.   Chairman Turnipseed commented that the advertisement for the Executive Director position should be placed in the Georgia Rural Water Association and Georgia Association of Water Professionals in addition to other advertisement sources.  Committee Chairman Elliott stated that the search within Georgia would be done first and then after the GRWA Conference in October 2019 the nationwide advertisements for an Executive Director would be placed. 

  1. Condrey Study

Committee Chairman Elliott provided that the Condrey Study that was previously done did not include benefits within the pay scales in that survey, however there was a benefits summary section in the back of the original report. Benefits were not included in the pay scales due to difficulties Condrey had with obtaining the benefit information from all companies surveyed.  Condrey had offered to update the survey for JWSC for $25,000 without including benefits in the pay scales, and if JWSC did want benefits to be included there would be extra charges.  Chairman Elliott advised that the committee would need to decide if they want to have an update to the Condrey Study and recommend that to the full Commission, or does the committee prefer to recommend preparing and advertising a RFP for a completely new study.  Commissioner Harvey noted that the original study was done in 2014, and also questioned the reasoning for the companies used for comparison by Condrey.  Mr. Burroughs stated that he did speak with a representative from Condrey during the week who is willing to provide a presentation at the convenience of JWSC, and that he did mention it would add an estimated $15,000 to $20,000 to the cost to include the benefits within the pay scales for comparison, however he did not see a great advantage to that since if a company is within plus or minus 3% of 38% you are where everybody else is at so there is no value in adding the extra cost to include benefits in the survey.  Mr. Burroughs added that the quote of $25,000 was offered a year ago, so that may need to be updated, but Condrey is willing to do a presentation and discuss the methodologies in the performance of their study to ensure that the proposals requested are for exactly what the Commission would like to in the results.  The committee would like for this to be presented by Condrey at the next Facilities Committee meeting.  Commissioner Harvey indicated that he would like to see appropriate filters used for the comparisons with utilities serving the same size population range as JWSC serves and to include the median salary income in Glynn County.  The committee agreed with the suggested parameters to be used and to also include skill sets required in this industry for the comparisons in the survey.

EXECUTIVE SESSION

Commissioner Harvey made a motion seconded by Commissioner Neal to enter into Executive Session to discuss Personnel with no vote to be taken after.  Motion carried 3-0-0.

Return to Regular Session

Commissioner Neal made a motion seconded by Commissioner Harvey to adjourn from Executive Session.  Motion carried 3-0-0.

With no further business to discuss, Committee Chairman Elliott adjourned the meeting at

11:32 a.m.