Finance & Human Resources Committee Meeting Wednesday, January 15, 2020

For your consideration, please read the minutes from the Combined Finance and Human Resources Committee Meeting held on Wednesday, January 15, 2020 at 1:00 PM in the Commission Meeting Room.

Finance-Human Resources Minutes with Attachments 1-15-20

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, January 15, 2020 at 1:00 PM 

FINANCE & HUMAN RESOURCES

COMMITTEE MINUTES

MEMBERS PRESENT:        

Steve Copeland, Finance Committee Chairman

Donald Elliott, Human Resources Committee Chairman

Tripp Stephens, Commissioner

Cornell Harvey, Commissioner

Wayne Neal, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                 

Ben Turnipseed, Commission Chairman

Bob Duncan, Commissioner

John Donaghy, Chief Financial Officer

LaDonnah Roberts, Senior Financial Analyst

Janice Meridith, Executive Commission Admin.

Catina Tindall, First Coast Benefits Solutions

Daphne Gable, Teamwork Services, Inc.

Kelly Vest – Teamwork Services, Inc.                                          

MEDIA PRESENT:               

Taylor Cooper, The Brunswick News

 Pamela Permar-Shierling, The Islander                                            

 Chairman Copeland called the meeting to order at 1:00 PM.

 PUBLIC COMMENT PERIOD

There being no citizens that wished to address the committee, Committee Chairman Copeland closed the Public Comment Period.

DISCUSSION

  1. Pension Plans & Options WebEx & Conference Call – Steven Bull, McGriff Insurance Services

Mr. Bull spoke with the JWSC Commissioners via conference call line and also gave a WebEx presentation video regarding the Retirement Consulting and Actuarial Services that McGriff offers.  JWSC’s goal for the meeting was to gain advice and perspective from Mr. Bull regarding various pension plans and some details regarding different plans.  The hopes were to come from the discussion with more information and education for the Commission to consider in planning the future of JWSC’s pension plan.  Mr. Bull explained the capabilities of McGriff Insurance and discussed the future needs that JWSC may have for these services.  McGriff is a subsidiary of BB&T Insurance Holdings, and Lance Turpin of BB&T had joined in the meeting via conference call as well. Mr. Bull highlighted the stability, experience and dedication, the highly consultative risk management services and types of coverage his company offers.  He further discussed goals and objectives of efficiently managing pension plans and options for alternative retirement plan strategies. The Commissioners and Mr. Burroughs asked a variety of questions and Mr. Bull discussed with them the responses to answer their questions.

Commissioner Harvey left the Committee Meeting at 1:38 p.m.

APPROVAL

  1. Minutes from December 18, 2019 Finance and Human Resources Committee Meeting

Commissioner Copeland made a motion seconded by Commissioner Neal to approve the minutes from the December 18, 2019 Finance and Human Resources Committee Meeting.  Motion carried 4-0-1. (Commissioner Harvey was absent for the vote.) 

  1. Minutes from December 18, 2019 Executive Session

Commissioner Stephens made a motion seconded by Commissioner Copeland to approve the minutes from the December 18, 2019 Executive Session.  Motion carried 4-0-1.  (Commissioner Harvey was absent for the vote.)

  1. Banking and Merchant Services – Authorized Signatories – L. Roberts

Mrs. Roberts recalled for the Commissioners that at the December 19, 2019 meeting it was approved to contract the Banking and Merchant Services with BB&T.  It is now time to execute those agreements and authorize the signatories for those activities.  Staff recommended that the Chairman, Vice-Chairman, Executive Director, Director of Finance and Senior Financial Analyst be authorized as signatories for banking and merchant Services, and to execute the necessary documents to establish banking and merchant services agreements with BB&T.

Commissioner Copeland made a motion seconded by Commissioner Elliott to move that the Finance Committee recommend that the Chairman, Vice-Chairman, Executive Director, Director of Finance and Senior Financial Analyst be authorized as signatories for banking and merchant services and to execute the necessary documents to establish banking and merchant services agreements with BB&T.  Motion carried 4-0-1.  (Commissioner Harvey was absent for the vote.)

  1. Investment Accounts – Authorized Signatories – L. Roberts

LaDonnah Roberts provided the next agenda item, Investment Accounts for which similarly to the Banking and Merchant Services JWSC is required to execute agreements with Synovus.  JWSC staff recommended that there be two authorized signatories for all investment activities.  This is an internal control that is believed to strengthen that.  The same persons are recommended as signatories for the investment accounts as was for the banking and merchant services.

Commissioner Stephens made a motion seconded by Commissioner Copeland to move that the Finance Committee recommend that the Chairman, Vice-Chairman, Executive Director, Director of Finance and Senior Financial Analyst be authorized as signatories for the investment accounts with two signatures being required for all investment transactions.  And, that they be authorized to execute the necessary documents to establish Investment Management/Custody Fee Agreements with Synovus Trust Company.  Motion carried 4-0-1.  (Commissioner Harvey was absent for the vote.)

DISCUSSION cont. 

  1. FY2021 Budget Calendar – A. Burroughs

Mr. Burroughs provided a draft of the JWSC Budget Calendar with anticipated dates for the steps in preparing the 2020-21 Annual Budget for JWSC.  He briefly discussed the expectations and the processes the operational staff and financial staff go through in producing the budget for review.

  1. Health Care Plan – A. Burroughs

Commissioner Elliott stated that since the December 5 meeting staff has been reviewing the health care plans that are offered.  He complimented Catina Tindall and Daphne Gable for all of the work they have put into working on JWSC’s health insurance plans; and provided additional introductory and background notes.  Catina Tindall provided some of the claims data from the year 2019 insurance coverage. She discussed the plans selected to be offered for 2020 to the employees with the Commission. United Healthcare will continue to be offered for the medical benefits.  The same three plans will be offered with a few changes on the benefits and the premiums.  The group continued with a full discussion of the possibilities for future health plan considerations.

  1. Financial Statements Month End December 31, 2019 – J. Donaghy

Due to time constraints for the start of the Facilities Committee Meeting, the financial statements were not reviewed and discussed.  The Commissioners indicated they would review the reports and make inquiries later if necessary.

There being no further business, the meeting was adjourned at 3:03 p.m.