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Finance Committee Minutes – Wednesday, December 15, 2021

For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, December 15, 2021 at 3:00PM in the Commission Meeting Room

Finance Minutes 12-15-21 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, December 15, 2021 at 3:00 PM 

FINANCE COMMITTEE MINUTES

MEMBERS PRESENT:         

Bob Duncan, Committee Chairman

Charles Cook, Commissioner

Tripp Stephens, Commissioner

Andrew Burroughs, Executive Director                                               

ALSO PRESENT:                  

Ben Turnipseed, Commission Chairman

 LaDonnah Roberts, Deputy Executive Director

  Frances Wilson, Accounting Manager

   Christa Free, Procurement Coordinator

Committee Chairman Duncan called the meeting to order at 3:00 PM.  

 

PUBLIC COMMENT PERIOD

Chairman Duncan opened the Public Comment Period.

There being no citizens that wished to address the Committee, Committee Chairman Duncan closed the Public Comment Period.

APPROVAL

  1. Workers’ Compensation Insurance Annual Renewal – Jeffery Singletary, T.S.I/Jarrett Bridges, Turner & Associates

Mr. Bridges delivered a presentation to the Committee regarding the 2022-2023 Workers Compensation renewal. Five carriers provided quotes to the JWSC for annual Workers Compensation renewal, with the lowest premium being provided by National Liability & Fire at $203,464.00. The JWSC incumbent provider, Zenith provided a quote of $253, 402. Mr. Bridges stated that National Liability & Fire is a division of Berkshire Hathaway, a nationally recognized firm. Mr. Bridges also listed several comparison items between The Zenith and National Liability & Fire, including their rating and services offered. Commissioner Stephens asked if a lower annual payout from The Zenith would have lowered their premium rate for 2022, to which Mr. Bridges responded most likely.

Commissioner Stephens made a motion seconded by Commissioner Cook to recommend that the Full Commission approve the purchase of Workers’ Compensation insurance coverage with National Liability and Fire for policy year 2022-2023 in the amount of $203, 464. Motion carried 3-0-0.

  1. Minutes from the November 17, 2021 Finance Committee Meeting

Commissioner Cook made a motion seconded by Commissioner Stephens to approve the minutes from the November 17, 2021 Finance Committee Meeting.  Motion carried 3-0-0 

  1. USGS Joint Funding Agreement – A. Burroughs

Mr. Burroughs presented the proposed 2022 contribution for the United States Geological Survey. For the past several years, the JWSC has entered into a joint agreement with the USGS for groundwater monitoring of the Upper Floridan aquifer to monitor migration of chlorides throughout the aquifer. This agreement is key in long-term planning for drinking water wells as growth continues in Glynn County. The cost for the 2022 agreement is $70,100, up from $65, 700 in 2021. The 2022 agreement includes a new monitoring site at the recently completed Ridgewood Water Production Facility. Funding for this agreement is budgeted as part of the Office of Director’s Technical Services budget.

Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend that the Full Commission approve the above described USGS Joint Funding Agreement for 2022.  Motion carried 3-0-0. 

  1. Low-Income Household Water Assistance Program Agreement – L. Roberts

Ms. Roberts presented the Low-Income Household Water Assistance Program Agreement, which allows approved households to receive funding to cover one or more of the following: Arrearages for Disconnected Households, Arrearages for Households at risk of Disconnection, Reconnection and Late Fees, or Reduction in Rates Charges for current bills. The funding for this agreement is provided through Congress appropriated funding in both the Consolidated Appropriations Act of 2021 and the American Rescue Plan Act of 2021. Funding for approved households will be disbursed through local Community Action Agencies directly to participating Household Water Suppliers. It is up to the Community Action Agencies to determine eligibility, not the JWSC. The local agency is the Coastal Georgia Community Action Authority, who the JWSC has previously partnered with in similar Customer Assistance Programs. The Agreement would be entered into between the JWSC and the Georgia Department of Human Services, Division of Family and Children Services.

Commissioner Cook made a motion seconded by Commissioner Stephens to move that the Finance Committee recommend the full Commission to approve the Low-Income Household Water Assistance Program Agreement with the Georgia Department of Human Services. Motion carried 3-0-0.

DISCUSSION

  1. Financial Statements Month End November 30, 2021 – F. Wilson

Mrs. Wilson presented the financial statement for the month ending November 30, 2021.   She reviewed the Balance Sheet with the Committee, and highlighted current assets such as Accounts Receivable, and current liabilities, for example, Customer Deposits Payable.  Mrs. Wilson also briefly reviewed line items on the Combined Revenue Statement, Project Report, and Reserves.  There are currently two JWSC projects funded by GEFA loans, the Meter Replacement project and the Academy Creek WPCF Rehabilitation. Mrs. Wilson informed the Committee that the inventory amount was slightly elevated due to a surplus in meters ordered for the Meter Replacement Project. Under short-term debt, she explained that the Vac-Cons had been paid in full and the JWSC is waiting to receive titles. The first payment from Glynn County from the American Rescue Plan Act was received in the amount of $2M.

 

Committee Chairman Duncan asked if there were any other items to discuss.

There being no further business, Chairman Duncan adjourned the meeting at 3:35 p.m.

 

                                               

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100

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