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Finance Committee Meeting Minutes – Wednesday, September 20, 2023

For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, September 20, 2023 in the Commission Meeting Room.

Finance Minutes 9-20-23 with Attachments

To read the minutes, please open or download the pdf from the link above, of you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, September 20, 2023, at 3:00 PM 

FINANCE COMMITTEE MINUTES

MEMBERS PRESENT:         

Tripp Stephens, Committee Chairman

Charles Cook, Commissioner

Clayton Watson, Commissioner

Andrew Burroughs, Executive Director                                               

ALSO PRESENT:                  

Ben Turnipseed, Commission Chairman

David Owens, Director of Finance

Frances Wilson, Accounting Manager

Pam Crosby, Director of Procurement

Kalem Head, AMI/IT Services Manager

Janice Meridith, Executive Commission Admin.

Committee Commissioner Stephens called the meeting to order at 3:00 PM.  

PUBLIC COMMENT PERIOD

Commissioner Stephens opened the Public Comment Period.  There being no citizens that wished to address the Committee, Commissioner Stephens closed the Public Comment Period.

APPROVAL

  1. Minutes from the August 16, 2023, Finance Committee Meeting

Commissioner Cook made a motion seconded by Commissioner Watson to approve the minutes from the August 16, 2023, Finance Committee Meeting.  Motion carried 2-0-1. (Commissioner Stephens abstained due to his absence from that meeting.) 

  1. Contract Award – Canal Road Water Production Facility – A. Burroughs

Mr. Burroughs advised that this item had been deferred by the Facilities Committee until the next meeting.

Commissioner Cook made a motion seconded by Commissioner Watson to defer this item until the October Finance Committee Meeting.  Motion carried 3-0-0. 

  1. Academy Creek Influent Pumps Purchase – A. Burroughs

Mr. Burroughs provided that the JWSC operates four (4) submersible pumps at Academy Creek to deliver the wastewater throughout the treatment process. There are currently two pumps down which were sent for rehab but the 12” Yeomans pumps are obsolete, and parts are not available. While some parts could be machined, staff has received quotes of $30,000 to machine a new impeller for the Yeomans pump. Given the critical nature of these pumps, staff solicited quotes from Flyght, KSB, and Grundfos for the purchase of two new pumps for the plant. Hydraulic pumps have been rented to provide additional pumping capacity at the plant during high flow events. Due to advances in motor and pump efficiencies all three manufacturers quoted pumps that were lower hp than the existing 125 hp pumps.  This will allow the existing VFDs to be reutilized with the pumps.  The Flyght pump is preferred for the applications, and they have an adaptor plate to allow for the use of the currently designed guide rail system and pump base. The other two manufacturers’ pumps will require machining an adaptor plate specifically for the plant setup.  This item was presented earlier today to the Facilities Committee.

Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend that the full Commission approve the purchase of two new Flyght influent pumps for Academy Creek from Xylem Water Solutions USA, Inc. in the amount of $161,972.40. Motion carried 3-0-0. 

  1. Capital Equipment Purchase – Security Camera Upgrades – A. Burroughs / K. Head

Mr. Burroughs stated that in the past year the IT team has upgraded the existing network video recorders for the Administrative Building, Academy Creek WWTP, and South Harrington Water Distribution office while also adding additional cameras at each location. To increase access control security monitoring, warehouse activity, and process monitoring at these locations, additional cameras are needed. Likewise, complete camera systems need to be installed by staff at the Dunbar Creek and Southport WWTPs where no access control video security monitoring presently exists. To provide this increase in security monitoring while minimizing the upfront costs, installation will be performed by the AMI/It Field Technicians as a function of their regular duties. The capital expense was previously approved in the amount of $70,000 for itemized hardware, wiring, connectors, and other incidentals being purchased, as needed, through the approved Building Maintenance budget.

Commissioner Cook made a motion seconded by Commissioner Watson that the Finance Committee recommend the full Commission approve the capital investment of $69,843.50 to purchase cameras and additional hardware to establish or to increase security and process monitoring at our facilities.  Motion carried 3-0-0.

DISCUSSION

  1. Financial Statement Month End August 31, 2023 – F. Wilson

Mrs. Wilson updated the Committee that the audit is going very well.  The final report is expected to be ready for presentation at the October Finance Committee and Commission Meetings.  Mrs. Wilson then presented the financial statement for the month ending August 31, 2023. She reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Committee on the Combined Revenue Statement.  The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.  Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report. 

Committee Chairman Stephens requested a detailed quarterly investment report to be included with the Financial Statement. 

Commissioner Stephens asked if there was any further business to discuss.

Commissioner Cook made a motion seconded by Commissioner Watson to adjourn the Finance Committee meeting.  Motion carried 3-0-0.

There being no further business, Commissioner Stephens adjourned the meeting at 3:46 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100