Finance Committee Meeting Minutes – Wednesday, December 20, 2023

For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, December 20, 2023 at 3:00 p.m. in the Commission Meeting Room.

Finance Minutes 12-20-23 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, December 20, 2023, at 3:00 PM 

FINANCE COMMITTEE MINUTES

MEMBERS PRESENT:         

Charles Cook, Acting Committee Chairman

Clayton Watson, Commissioner

Andrew Burroughs, Executive Director                                               

ALSO PRESENT:                  

Ben Turnipseed, Commission Chairman

David Owens, Director of Finance

Frances Wilson, Accounting Manager

LaDonnah Roberts, Deputy Executive Director

Janice Meridith, Executive Commission Admin.           

ABSENT:                               

Tripp Stephens, Committee Chairman 

Acting Committee Chairman, Commissioner Cook called the meeting to order at 3:00 PM.  

PUBLIC COMMENT PERIOD

Commissioner Cook opened the Public Comment Period.  There being no citizens that wished to address the Committee, Commissioner Cook closed the Public Comment Period. 

APPROVAL

1. Minutes from the November 15, 2023, Finance Committee Meeting

Commissioner Watson made a motion seconded by Commissioner Cook to approve the minutes from the November 15, 2023, Finance Committee Meeting.  Motion carried 2-0-1. (Commissioner Stephens was absent from the meeting.) 

2. Change Order #2 – AMI Meter Replacement Project – L. Roberts

Mrs. Roberts advised that this item is the closing-out change order for the AMI Meter Replacement Project. The BGJWSC Board of Commissioners approved a contract with Delta Municipal Supply Company at the July 16, 2020, meeting for the AMI Meter Replacement Project.  She provided some project highlights which included the following: The project began in August 2020; 250 meters were installed during the Pilot Phase which was successfully completed in December 2020; Full installations began in January 2021, and work to place the collectors was completed that month; A full-system audit occurred between May and October 2021 while installation work was paused; A complete remaining inventory order was placed in November 2021 and this action avoided a 30% price increase by contract and purchasing early; Installations resumed in November 2021 and were completed in November 2023; and, Multiple system training sessions were held on-site for both administrative and field staff.  The work has been completed, and a final analysis of costs has occurred.  The result is a deductive change order in the amount of $1,557,102.12.

Commissioner Watson made a motion seconded by Commissioner Cook that the Finance Committee recommend that the full Commission approve Change Order No. 2 as the close-out change order to Delta Municipal Supply Company’s contract in the credit amount of $1,557,102.12. Motion carried 2-0-1.  (Commissioner Stephens was absent from the meeting.)

DISCUSSION

1. Financial Statement Month End November 30, 2023 – D. Owens

Mr. Owens presented the financial statement for the month ending November 30, 2023. He reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Committee on the Combined Revenue Statement.  The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.  Mr. Owens briefly reviewed line items on the Cash Balances and the Project Report. 

Commissioner Cook asked if there was any further business to discuss.

Commissioner Watson made a motion to adjourn the Finance Committee meeting.

There being no further business, Acting Committee Chairman, Commissioner Cook adjourned the meeting at 3:26 p.m.