Facilities Committee Minutes – Wednesday July 17, 2024
For your consideration, please read the minutes from the Finance Committee Meeting held on July 17, 2024 at 1:00 pm in the Commission Meeting Room.
Facilities Minutes 7-17-24 with Attachments
To read the minutes, please open or download the pdf from the link above, or you may see more below.
Brunswick-Glynn Joint Water & Sewer Commission
1703 Gloucester Street, Brunswick, GA 31520
Commission Meeting Room
Wednesday, July 17, 2024, at 1:30 PM
FACILITIES COMMITTEE MINUTES
PRESENT:
Ben Turnipseed, Chairman
Charles Cook, Commissioner
Dave Ford, Commissioner
Andrew Burroughs, Executive Director
ALSO PRESENT:
Lance Sabbe, Commissioner
LaDonnah Roberts, Deputy Executive Director
Todd Kline, Director of Engineering
Pam Crosby, Director of Procurement
Charles Dorminy, HBS Legal Counsel
Janice Meridith, Executive Commission Admin.
Chairman Turnipseed called the meeting to order at 1:00 PM.
Chairman Turnipseed provided an invocation.
PUBLIC COMMENT PERIOD
Chairman Turnipseed opened the Public Comment Period.
There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.
APPROVAL
- Minutes from Combined Facilities & Finance Committee Meeting June 19, 2024
Commissioner Cook made a motion seconded by Ford to approve the minutes from the Combined Facilities & Finance Committee Meeting held on July 17, 2024. Motion carried 3-0-0.
- Minutes from June 19, 2024 Executive Session
Commissioner Cook made a motion seconded by Ford to approve the minutes from the Combined Facilities & Finance Committee Meeting held on July 17, 2024. Motion carried 3-0-0.
- Capital Equipment Purchase – Portable CCTV Reel – A. Burroughs
Mr. Burroughs stated that the JWSC utilizes CCTV technology to inspect pipelines within the Sewer Collections system. The typical inspection is performed by staff within the equipment van itself. However, at times in crowded areas, vehicle access is not possible. For this situation, a portable reel unit is needed. Example situations where this is helpful are when sewer lines are in residential back yards or even in some more open areas if ground conditions make using the full CCTV van more challenging. JWSC CCTV vans utilize RapidView IBAK camera systems. The requested purchase is for one (1) RapidView IBAK Model KW206 portable CCTV Reel unit including BP100 control console, cable drum and boom, camera cable and mobile rack. The unit will be utilized by the Systems Monitoring staff within the Systems Pumping and Maintenance division. The amount of the quotation includes a Sourcewell Contract# 120721-RVL program discount of $1,611.12 for a net total purchase price of $41,437.38. This equipment was approved in the capital purchase line item of the FY2025 budget for the Systems Pumping and Maintenance division with a budgeted cost of $50,000.
Commissioner Ford made a motion seconded by Commissioner Cook that the Facilities Committee recommend the purchase of one (1) portable CCTV reel unit from Jet-Vac Equipment Company, LLC, in the amount of $41,437.38 as presented. Motion carried 3-0-0.
- Dedication of Easements and Infrastructure – T. Kline
- Superior Storage – Water Extension Dedication and Easement
Mr. Kline provided that JMS Brunswick, LLC, owners of Superior Storage wish to dedicate infrastructure and convey an easement. He added that JWSC was approached by a resident who lives in the Stu Daniel area off Old Jesup Road about connecting to JWSC services due to a failing well. Extending the existing private 8-inch water service to Old Jesup Road enables JWSC to offer public water to residents of the Daniels Tract, Stu Daniels Lands and Jackson Heights areas. JMS Brunswick LLC has submitted legal documents to define and execute the transfer of ownership. The infrastructure is understood to have complied with applicable standards at the time of construction. JWSC inspection records indicate the infrastructure was constructed to JWSC Standards, is functioning and is in acceptable condition.
Commissioner Ford made a motion seconded by Commissioner Cook that the Facilities Committee recommend the full Commission approve and accept this project with associated documentation. Motion carried 3-0-0,
DISCUSSION
- Water Production Report – A. Burroughs
Mr. Burroughs presented the Water Production Report for the month of June 2024 to the Facilities Committee. This report provides the Committee with the monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities: Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood. The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.
- WPCF Plant Flows Report – A. Burroughs
Mr. Burroughs reviewed the June 2024 Monthly Wastewater Flow Report with the Commissioners. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. June 2024 had a lower recorded rainfall at Academy Creek than the month of May. The influent flow at Academy Creek for June was 5.8 MGD as compared to May at 7.4. The effluent flow for June decreased from May’s 6.6 MGD to 5.0 MGD, with the plant operating at 37% of its capacity. The influent flow at Dunbar Creek for the month of June was 3.0 MGD, and the effluent flow was at 2.9 MGD, with the plant operating at 73% capacity. The influent flow at South Port was N/A and the effluent flow reported at 0.402, with the plant operating at 27% capacity. JWSC’s wastewater treatment plants are operating very well.
- Capital Project Report – T. Kline / A. Burroughs
Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction. The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report. Mr. Kline and Mr. Burroughs presented the update by highlighting projects along with excellent photographs and descriptive details.
Commissioner Cook made a motion seconded by Commissioner Ford to adjourn the meeting. Motion carried 3-0-0.
Chairman Turnipseed adjourned the meeting at 2:27 p.m.