Facilities Committee Minutes – April 14, 2016

For your consideration, please review the minutes for the Facilities Committee Meeting from April 14, 2016:

BGJWSC__Facilites_Committee_Minutes_April_14,_2016

To read the minutes, please open or download the pdf from the link above or you may see more below:

PRESENT:                             

Ronald Perry, Chairman

Clifford Adams, Commissioner

Thomas Boland, Acting Director

Donald Elliott, Commissioner

Todd Kline, Senior Engineer

ABSENT:                               

Robert Bowen, Commissioner

ALSO PRESENT:                  

John Donaghy, Chief Financial Officer

Pam Crosby, Director of Procurement

Kalem Head, Meter Reading Supervisor

Chairman Perry called the meeting to order at 3:00 PM.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Perry closed the Public Comment Period. 

ADOPT:

Minutes from March 10, 2016 Facilities Committee Meeting

Commissioner Boland made a motion seconded by Commissioner Adams to adopt the minutes of the March 10, 2016 Facilities Committee Meeting. Motion approved 4-0-1 (Commissioner Bowen was absent for the vote).

Surplus Inventory/Equipment and Disposal – P. Crosby

Pam presented the surplus inventory and equipment disposal project. She stated this first step is to declare items as surplus and then determine what should be done with them.  The list was reviewed and was and was noted that some items were left over from the previous tenant of the administration building.

Commissioner Adams made a motion seconded by Commissioner Elliott to declare the items identified on the attached listing as surplus and authorize their disposal in a manner most beneficial to the JWSC and forward to the Finance Committee and then on to the full Commission for approval. Motion carried 4-0-1 (Commissioner Bowen was absent for the vote).

DISCUSSION:

Building Maintenance & Physical Security Section – Commissioner Elliott

Comm. Elliott discussed the JWSC buildings and the differences in how things are handled like the physical security. He stated there is a need for a more formal process for buildings.  A position of Building Maintenance and Physical Security has been developed under the Executive Director.  Mark Hopkins and four (4) team members will housed at the annex building at the end of the complex.  This office will include Meter Readers and Utility Services divisions.  This was a decision by the superintendents and all agreed unilaterally.

Handicapped Parking for CVS/Annex. – Comm. Boland

Comm. Boland discussed the walkway and parking area for CVS and the Annex. Area. There will be at least two (2) handicapped parking spots added.  The drawings have been requested.

Metron Meters – K. Head/J. Donaghy

John discussed the memorandum which explained the interest in Metron Farnier Water Meters. In 2005 Glynn County performed a mass meter replacement and in 2007 the City of Brunswick also performed a mass replacement, both using the Badger brand, which allowed for drive by reading.  Since its formation, the JWSC has continued using Badger brand meters with the radio reading, drive by system.  The power source of the transmitters are failing and there is need to replace them.  Kalem Head shared the view from the internet with Metron and highlighted the specific benefits of using them.  JWSC staff has been testing various characteristics and technologies using both Badger and Metron meter registers for several months.  There were several differences in the two brands.  A few of the differences are: customers internet capabilities to view readings, Apps are available for customers to track water usage, JWSC can view readings from the office,  Metron technology is up-to-date and user friendly, and discounts offered with Metron when ordering large quantities with staggered payment options.  It was also stated that the Badger meter picks up reading after ¾ of a gallon where the Metron picks up reading after ¼ of a gallon.  Disposal of meters were discussed and it was stated they can be refurbished and provided to other countries.  All agreed to forward to Finance to discuss costs.

 WRMAC Update – P. Crosby

Pam Crosby updated the committee on the efforts for the WRMAC reformation.   It was suggested by stakeholders to reach out to a third party.  JWSC has made a commitment to fund 50%.  There was discussion about Liberty County and their ban from drilling and explained this areas need to have a WRMAC.  There has been interest from a company to help lead the organization and others will follow suit.  JWSC is not planning to lead.  It was noted that there are other counties (9) that have coastal councils.  There is a desire/need to have other companies come forward and help fund the program.

Master Plan Update – Comm. Elliott

Comm. Elliott discussed the Master Plan and the desired forecast of projects and funding. The documents passed out explained the breakdown of the funding for the projects.  It was stated that the rate payers should not have to pay for expansion.  It the SPLOST funding comes through some items will be removed from the projected list that was passed out.  This will be on the Finance Committee and the full Commission agendas for review and discussion.  It was noted that the debt acquired by JWSC from the county and the city will be running off.  It was also noted that in 2010 JWSC started setting money aside for R & R projects.  There is a meeting planned on 4/19 for further discussion of SPLOST 2016.

Meeting was adjourned at 4:15 pm.