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Facilities Committee Meeting Minutes Wednesday, September 18, 2019

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, September 18, 2019 at 3:00 p.m. in the Commission Meeting Room.

Facilities Committee Minutes 9-18-19 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, September 18, 2019 at 3:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

G. Ben Turnipseed, Chairman

Steve Copeland, Commissioner

Bob Duncan, Commissioner

Andrew Burroughs, Interim Executive Director

ALSO PRESENT:                 

Donald Elliott, Commissioner

Todd Kline, Director of Engineering

Janice Meridith, Exec. Commission Administrator

MEDIA PRESENT:               

Taylor Cooper, The Brunswick News

Matthew Permar, The Islander

Chairman Turnipseed called the meeting to order at 3:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Commissioner Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting August 21, 2019

Commissioner Duncan made a motion seconded by Commissioner Copeland to approve the minutes from the Facilities Committee Meeting held on August 21, 2019.  Motion carried 3-0-0.

  1. Hillpointe Residential, LLC / Coastal Club Apartments Comprehensive Agreement – A. Burroughs

Mr. Burroughs provided that Hillpointe Residential is proposing to build a 240 unit apartment complex along Old Cypress Mill Road.  At this time there is not sufficient capacity in pump stations 4056 and 4059 to carry the flow to pump station 4021 on Altama Avenue.  He noted that the developer wishes to move forward to improve the stations to provide the capacity to serve their development.  The developer has come forward with a request for an Unsolicited Proposal previously and this matter today is regarding the Comprehensive Agreement that follows in the process.  Mr. Burroughs noted that the preliminary engineering report was completed by the developer.  He advised that the plan is to change out the pumps at the pump stations as well as do some force main upgrades to facilitate their project.  Mr. Burroughs added that the developer does have a substantial completion deadline of two years in the agreement, once it is approved.  The agreement will be for the developer to get credit for their capital improvement fees in the amount of the construction costs (dollar for dollar) and the credit is required to be redeemed within ten years of the agreement.  Mr. Burroughs provided that JWSC will have full right of inspection on the project and will get to review all of the plans as normal with a traditional development, with their financing it.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Hillpointe Residential, LLC Coastal Club Apartments Comprehensive Agreement be approved by the Facilities Committee and forwarded on to the full Commission for its approval.  Motion carried 3-0-0. 

  1. FY 2020 Structural Manhole Rehabilitation Project Contract Award – A. Burroughs

Mr. Burroughs provided for the Committee that back in July a solicitation for bid for structural manhole rehabilitation had been issued.  There will be 55 manholes done as part of this project.  He noted that previously the manholes had not been lumped together into one contract, but were done a couple at the time.  There were three bidders with the low bidder being Bio-Nomic Services, Inc. at $216,171.00 which averages to be about $4,000 per manhole.  Mr. Burroughs stated that by bidding the manholes in one lump sum the cost per manhole will be cut by about a half for the rehabilitation, and that by doing them one or two at the time JWSC was paying anywhere from $7,000 to $10,000 per manhole.  The selection of manholes for this bid was determined by the inspection of manholes that were made and were the ones in the worst shape.  Photographs of the manholes were provided to the bidders as well as the opportunity to self-inspect them for the purpose of bidding.

Commissioner Duncan made a motion seconded by Commissioner Copeland to recommend to the full Commission that the BGJWSC enter into a contract with Bio-nomic Services, Inc., in the amount of $216,171.00 for the Fiscal year 2020 Structural Manhole Rehabilitation Project.  Motion carried 3-0-0.

DISCUSSION

  1. FEMA/GEMA Transfer Switch Applications – A. Burroughs

Mr. Burroughs advised this had been discussed earlier in the Finance Committee Meeting.  Approval has been received to move forward with 22 transfer switch installations at lift stations.  There are two application in with FEMA/GEMA funding.  There are more than 22 switches needed, but these are the first 22 approved.  Mr. Burroughs provided that JWSC pays all of the costs upfront and then 75% is reimbursed from FEMA and an additional 10% is reimbursed from the state, leaving 15% that JWSC pays.  He noted that the anticipated cost to JWSC will be $8,814.50.  If the bids come in at above or below the amount that was estimated the funding is adjusted to accommodate that cost as long as the difference is within a reasonable amount.    

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs provided the Committee with the WPCF Plant Flows Report.  He highlighted the various influent and effluent flows and concentrations for the Academy Creek, Dunbar, and Southport plants.  The phosphorous influent level for Academy Creek was noted to be placed on a watch list to see if it stabilizes.  Mr. Burroughs advised that he and Mr. Ryals have discussed the sampling rate which is only required once per month, but may be done more frequently.  All three plants were well within compliance for the month with the exception of the Ammonia effluent concentration showing 21.3 which is above the permit limits of 17.4. This issue is being investigated as either an equipment or human error is suspected as the cause.

  1. Project Report – A. Burroughs

Mr. Burroughs provided an update on the current project report.  Projects reported on included:

  • Project 417 – Ridgewood Water Production Facility
  • Project 702 – North Mainland Sewer Improements
  • Project 703 – PS4003 Decommission and Gravity Sewer
  • Project 801 – FEMA Hazard Mitigation Academy Creek
  • Project 906 – Water Pollution Rehab – Academy & Dunbar
  • Project 2004 – Mainland Smoke Testing 

Mr. Kline provided an update on the following projects:

  • Project 804 – Magnolia Water Improvements
  • Project 805 – L Street Water Improvements 

There being no further committee business, Chairman Turnipseed adjourned the meeting at 3:50 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100