Facilities Committee Meeting Minutes – Wednesday, September 14, 2022
For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, September 14, 2022 at 1:00 p.m. in the Commission Meeting Room.
Facilities Minutes 9-14-22 with Attachments
To read the minutes, please open or download the pdf from the link above, or you may see more below.
Brunswick-Glynn Joint Water & Sewer Commission
1703 Gloucester Street, Brunswick, GA 31520
Commission Meeting Room
Wednesday, September 14, 2022 at 1:00 PM
FACILITIES COMMITTEE MINUTES
PRESENT:
Ben Turnipseed, Chairman
Bob Duncan, Commissioner
Charles Cook, Commissioner
Andrew Burroughs, Executive Director
ALSO PRESENT:
Todd Kline, Director of Engineering
Charles Dorminy, HBS Legal Counsel
LaDonnah Roberts, Deputy Executive Director
David Owens, Director of Finance
Jay Sellers, Director of Administration
Janice Meridith, Executive Commission Administrator
Chairman Turnipseed called the meeting to order at 1:00 PM.
Chairman Turnipseed provided the invocation.
PUBLIC COMMENT PERIOD
There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.
APPROVAL
- Minutes from Facilities Committee Meeting August 17, 2022
Commissioner Cook made a motion seconded by Commissioner Duncan to approve the minutes from the Facilities Committee Meeting held on August 17, 2022. Motion carried 3-0-0.
- Contract Award – As-Needed Electrical Services – A. Burroughs
Mr. Burroughs provided that JWSC has a consistent need for electrical maintenance to occur at water pollution control facilities, pump stations, and water production facilities. Some jobs require significant time commitment that prevents our skilled staff from performing other needed tasks. Being able to devote one key staff member to these jobs and provide skilled outside labor to assist with these larger jobs for an extended period of time will be beneficial for the overall maintenance needs of the organization. A recent example was a failure with our SCADA system and rather than devoting three key JWSC staff members for the repair, JAM made those repairs. The “Not-To-Exceed” budget is applied as follows: Wastewater Treatment at Academy Creek $10,000; Wastewater Treatment at Dunbar $10,000; Wastewater Treatment at South Port $10,000; Systems Pumping & Maintenance $20,000; and $10,000 for Water Production. The combined NTE budget is $60,000.
Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend the full Commission authorize not-to-exceed budgets to JAM Electric Co., Inc. for as-needed labor only electrical services in the amount of $60,000.00. Motion
carried 3-0-0.
- Contract Award – FY2023 Long-Term Water Quality Monitoring – A. Burroughs
Mr. Burroughs stated that JWSC is required by NPDES permit to maintain a watershed protection plan (WPP) for each of the JWSC-operated water pollution control facilities (WPCF). The plans require both dry and wet weather sampling at multiple upstream and downstream locations throughout the watershed that each plant discharges into. The plans require quarterly dry and wet weather sampling plus additional metals and bacterial sampling. Samples are taken from 7 locations in the Academy Creek watershed, 3 locations in the Dunbar Creek watershed, and 2 locations in the South Port watershed. The cost for each WPCF is: Academy Creek $43,500, Dunbar Creek $14,678, and South Port $14,348 for a total cost of $72,526. Mr. Burroughs added that a long-term relationship has been had between Integrated Science and JWSC including years before JWSC was formed.
Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend the full Commission approve a contract award to Integrated Science & Engineering for the Fiscal Year 2023 Watershed Protection Plan in the amount of $72,526.00. Motion carried 3-0-0.
- HVAC Replacement Academy Creek Warehouse – A. Burroughs
Mr. Burroughs advised that as part of the FY2023 Capital Projects Plan, funds were budgeted to make improvements to JWSC facilities. Improvements are to be made to the Academy Creek warehouse, the Harrington warehouse, and the Administration Building through several small contracts. The warehouse at Academy Creek includes large concrete bays where materials are stored and an open area where Purchasing staff members have desks to complete administrative tasks. This structure does not have adequate temperature control for staff, which is especially prevalent in the summer and winter months. Staff obtained quotes (as provided on bid tab) from three providers to install two 5-ton units on the structure to correct this issue. The sizing of the units is in line with architectural designs completed by Goodwyn Mills Cawood as part of the Academy Creek WPCF Rehab project.
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend the full Commission approve a contract award to Hall Heating and Air, Inc. in the amount of $23,186 for HVAC installation at the Academy Creek Warehouse and approve a contract award to Charlton Electric for electrical improvements necessary to facilitate HVAC installation in the amount of $5,200. Motion carried 3-0-0.
- Infrastructure and Easement Dedications – T. Kline
- Avondale Phase 3 – Water Infrastructure Dedication
- The Park at Village Creek – Infrastructure Dedication & Easement
- Arco Utility Easement
Mr. Kline presented the request for acceptance of the Water Infrastructure at Avondale Phase 3, the Infrastructure and Easement at The Park at Village Creek, and the Arco Utility Easement. The Owner of Record for each portion of the infrastructure and easement described within has submitted legal documents that: 1) define and execute the transfer of ownership; and 2) convey an easement for access and maintenance. The infrastructure is understood to have complied with applicable standards at the time of construction. JWSC inspection records indicate the infrastructure is functioning and in acceptable condition. All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted. Staff recommends acceptance and approval of the described infrastructure and/or easement.
Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee forward these projects with associated Dedications and Easements to the full Commission for approval and acceptance.
Chairman Turnipseed inquired as to the shape and property area of one particular easement as provided on the Record Drawings for the Arco Utility Easement Dedication. He is concerned that more property was dedicated than necessary. The property owners have already offered the particular portion of easement and executed the associated documents.
Motion carried 2-1-0. (Commissioners Duncan and Cook voted “For”. Chairman Turnipseed voted “Against”.)
- Change Order – Arco Water & Sewer Improvements Project – T. Kline
This item was deferred until the next scheduled Facilities Committee Meeting.
Commissioner Duncan made a motion seconded by Commissioner Cook to move to defer item #6 until the next Facilities Committee Meeting. Motion carried 3-0-0.
DISCUSSION
- Water Production Report – A. Burroughs
Mr. Burroughs presented the Water Production Report for the month of August 2022 to the Facilities Committee. This report provides the Committee with the monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities: Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood. The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.
- WPCF Plant Flows Report – A. Burroughs
Mr. Burroughs reviewed the monthly Wastewater Flow Reports with the Commissioners. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. August 2022 was a bit drier month than July was. The influent flow at Academy Creek for August was 5.7 MGD as compared to July at 6.3. The effluent flow for August went down from 7.4 to 6.5, with the plant operating at 48% of its capacity. The influent flow at Dunbar Creek was down at 3.1 from the previous 3.6 and the effluent flow decreased to 3.1, with the plant operating at 78% capacity. The influent flow at South Port was at 0.204 and the effluent flow remained at 0.394, with the plant operating at 26% capacity. JWSC’s wastewater treatment plants are operating very well and all three are within permit limits.
- Capital Project Report – T. Kline / A. Burroughs
Mr. Kline and Mr. Burroughs presented an update on the August Monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction. The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report. Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details.
There being no further business, Chairman Turnipseed requested a motion to adjourn the meeting.
Commissioner Duncan made a motion seconded by Commissioner Cook to adjourn the Facilities Committee Meeting. Motion carried 3-0-0.
Chairman Turnipseed adjourned the meeting at 2:06 p.m.