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Facilities Committee Meeting Minutes Wednesday, October 16, 2019

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, October 16, 2019 at 3:00 p.m. in the Commission Meeting Room.

Facilities Committee Minutes 10-16-19 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, October 16, 2019 at 3:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Steve Copeland, Commissioner

Bob Duncan, Commissioner

Andrew Burroughs, Interim Executive Director

ALSO PRESENT:                 

Donald Elliott, Commissioner

Todd Kline, Director of Engineering

Janice Meridith, Exec. Commission Administrator

MEDIA PRESENT:               

Taylor Cooper, The Brunswick News

 Matthew Permar, The Islander

Chairman Turnipseed called the meeting to order at 3:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting September 18, 2019

Commissioner Duncan made a motion seconded by Commissioner Copeland to approve the minutes from the Facilities Committee Meeting held on September 18, 2019.  Motion carried 3-0-0.

  1. Dedications (2) – T. Kline
  • PS2022 Dunbarton Creek Plantation
  • 205 Dunbar Drive Force Main Extension

Mr. Kline provided that the dedication for PS2022 is one from the list of pump stations that the dedications need to be completed on, and the second dedication is for a length of force main installation at 205 Dunbar Drive to facilitate a new customer connection.  He noted that the owner installed the force main and is dedicating it to JWSC since it is in the right of way, and this will also open up opportunities for other new customers to tie onto this infrastructure in the future.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Brunswick Glynn County Joint Water & Sewer Commission Facilities Committee approve the projects described above to move forward to the full Commission for approval.

Chairman Turnipseed asked Mr. Kline how old the pump station is, and Mr. Kline noted he will gather that information and provide to the Chairman.  Chairman Turnipseed asked if the low pressure force main was from a private grinder station, and Mr. Kline responded that it was and was for one residence at this time.

 Motion carried 3-0-0.

DISCUSSION

  1. Meter RFI Presentation – A. Burroughs

Mr. Burroughs provided a discussion/presentation to the Committee regarding the Water Meter RFI for which packages of information have been recently received from eleven (11) proposers.  Mr. Burroughs noted that the purpose of the RFI (Request For Information) was to help JWSC narrow down the scope of what JWSC needed.  The presentation informed the Committee as to the types of metering services that were proposed.  Mr. Burroughs provided that there were three types of meters proposed in the RFIs: mechanical, electromagnetic and ultrasonic.  He also explained the two types of meter reading:  automatic meter reading and advanced metering infrastructure.  He also provided some initial thoughts to consider:  brass threads, AMI to AMR fallback capacity, analog dial for customer confidence, and network as a service.  A Request For Proposals with a more limited scope is expected to be issued by Thanksgiving.  The committee further discussed various issues and considerations in the decision and plan for the type of metering system and services to select for JWSC’s future use.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs provided that all influent and effluent parameters were within permit levels for the month of September at all three plants.  He noted that at Academy Creek the influent concentration went down.  The phosphorous coming in at the head of the plant was very low for the month of September which is beneficial, and the BOD and TSS removals were noted as being better as well.  Dunbar and Southport plants were also well below permit levels on various parameters.

  1. Sewer Expansion Project – Status of Responses, Design Status, Proposed Schedule, etc. – A. Burroughs

Mr. Burroughs advised that around 600 interest letters were sent out to residents in the Ellis Point and ARCO areas and that about 200 responses had been received back.  He commented that communications had been made with some of the homeowner groups regarding their coming in and allowing staff to explain more about the proposed sewer expansion project.  Mr. Burroughs provided that there was some interest shown in receiving services in the Ellis Point area, but there was more interest shown from the ARCO area of which most of those customers already have water services and there are also failing septic tank situations.  Staff is planning to meet with Ellis Point residents in the near future in an attempt to gather more responses from them.

  1. Proposed SPLOST Projects – A. Burroughs

Mr. Burroughs provided the Committee with four scenarios regarding possible SPLOST 2020 funded projects.  JWSC’s total request for funding from SPLOST 2020 is $31,300,000 which would fund eight very important and needed projects.  Mr. Burroughs provided the projects prioritized, described each, included the estimated budget requirement for each, and also listed the benefits gained from each project.  Scenario one provided the full information for all eight projects in the case of receiving the total funding request.  Scenario two provided the four top priority projects that could be completed in the case of receiving only $15M of the requested finding.  Scenario three provided the five top priority projects that could be completed in the case of receiving $20M of the request.  Scenario four provided the six top priority projects that could be completed with $25M of the requested funding.  All four scenarios were presented to the County for SPLOST 2020 funding consideration.

All eight projects were listed and prioritized in the following order:  (1) CIPP Gravity Sewers – county wide; (2) Fairway Oaks – Replace transite lines in poor condition; (3) Permanent Bypass pumps – install permanent bypass pumps on all 17 priority 1 & 2 lift stations; (4) Beverly Shores – Replace transite lines in poor condition; (5) Waverly Pines – Replace transite lines in poor condition; (6) LS4039/4109 Force Main Reroute – Reroute force mains into new 4110 force main; (7) Lift Station Odor Control – Vapor Phase odor control for 12 lift stations; and (8) Exit 42 Elevated Storage Tank – New elevated storage tank to serve potential industrial and commercial development in that area.

  1. Status of Wasteload Allocations EPD Request – A. Burroughs

Mr. Burroughs provided that JWSC has four existing wasteload allocations with the EPD, of which three are for the proposed north mainland treatment facility and one is for Dunbar Creek which is currently at 4MGD.  All four active wasteload allocations are for 5MGD each.

  1. Project Report – A. Burroughs

Mr. Burroughs introduced a new portion of the project report to the Committee which breaks the projects down into the large tasks of: engineering, advertisement, contract administration and construction.  This new project report section is a Gantt chart indicating the current task level for each project and the remaining task levels with the expected duration, scheduled start and scheduled finish for each task level.  Mr. Burroughs and Mr. Kline then discussed the various projects with the Committee advising the status of each.  Commissioner Copeland requested that gridlines be added to the Gantt chart section.

  1. Approved Unsolicited Proposals Discussion – Schedules, Capacities, Map Locations, etc. – T. Kline

Mr. Kline provided a map of the mainland and of St. Simons Island indicating the locations of all the unsolicited proposal projects.  Bergen Woods Apartments, Saddlebrook Subdivision/Wade Jurney Homes, Oak Grove/Carolina Partners, and Coastal Club Apartments project locations were shown on the map of the mainland.  Sinclair Subdivision and Frederica Township project locations were shown on the St. Simons Island map.  Mr. Kline and Mr. Burroughs discussed the various unsolicited proposal projects and details of each with the Committee. 

EXECUTIVE SESSION – Property 

Commissioner Copeland made a motion seconded by Commissioner Duncan to enter into Executive Session to discuss Property.  Motion carried 3-0-0.

Return to Regular Session

Commissioner Duncan made a motion seconded by Commissioner Copeland to return to Regular Session.  Motion carried 3-0-0. 

Commissioner Duncan made a motion seconded by Commissioner Copeland to adjourn the meeting.  Motion carried 3-0-0.

There being no further committee business, Chairman Turnipseed adjourned the meeting at 4:32 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100