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Facilities Committee Meeting Minutes Wednesday, November 20, 2019

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, November 20, 2019 at 3:00 p.m. in the Commission Meeting Room.

Facilities Committee Minutes 11-20-19 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, November 20, 2019 at 3:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

G. Ben Turnipseed, Chairman

Steve Copeland, Commissioner

Bob Duncan, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                 

Donald Elliott, Commissioner

Todd Kline, Director of Engineering

Janice Meridith, Exec. Commission Administrator

MEDIA PRESENT:               

Matthew Permar, The Islander

Chairman Turnipseed called the meeting to order at 3:04 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting October 16, 2019

Commissioner Duncan made a motion seconded by Commissioner Copeland to approve the minutes from the Facilities Committee Meeting held on October 16, 2019.  Motion carried 3-0-0.

  1. Minutes from Facilities Committee Executive Session October 16, 2019

Commissioner Duncan made a motion seconded by Commissioner Copeland to approve the minutes from the Facilities Committee Executive Session held on October 16, 2019.  Motion carried 3-0-0.

  1. Altama/Sea Palms CIPP Contract Award – A. Burroughs

Mr. Burroughs advised that six firms responded with bids on Tuesday, November 5, 2019 for the CIPP Repairs – Altama Avenue Corridor and Sea Palms Development.  He provided that the lowest bid was received from IPR Southeast, LLC who is the contractor already doing the SPLOST Lining Project on Whitlock Street.  As of this morning they were about half completed with the lining project and the project was going well.  The pricing came in lower than what was budgeted.  There are two different funding sources for these two projects.  The SPLOST V funding is paying for the Sea Palms portion, and the Altama Avenue portion is being funded from the R&R Reserve.  The total bid from IPS was $599,937.45 which when broken out separately equaled $349,440.20 for the Altama Avenue CIPP and $250,497.25 for the Sea Palms CIPP.  At the Finance Committee earlier that day, there was discussion for using the remaining SPLOST V funds for more work in the Sea Palms Development.  The contract will be 150 days, with Sea Palms being started first.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Facilities Committee recommend entering into a contract with IPR Southeast, LLC, in the amount of $599,937.45 for the CIPP Repairs to the Altama Avenue Corridor and Sea Palms Development projects and move this item to the full Commission for approval.

Chairman Turnipseed commented that with the $311,297.75 being left over in the SPLOST V funds and that JWSC spent money on the original I&I study on SSI and making some repairs in Sea Palms and asked if some of the JWSC funds can be reimbursed from the SPLOST V remainder.  Mr. Burroughs will inquire on this matter with Mr. Dorminy.  Chairman Turnipseed then asked if there was any other work that needed to be done at this time on SSI.   Mr. Burroughs advised that there is some ductile iron line that run down the main corridors in Sea Palms West which are in need of attention.  There is potential that this could be a change order and added to the Sea Palms East project.

 Motion carried 3-0-0. 

  1. East Beach/Demere Improvements Project Budget – A. Burroughs

Mr. Burroughs provided that as discussed with the Finance Committee earlier, Glynn County has a SPLOST project to install intersection improvements at East Beach and Demere.  In order to do this project they will have to relocate both water and sewer assets out of the new lanes.  While doing this, JWSC has requested that they perform a couple of modifications, one being folding four manifold forcemains into one so that there is only one penetration coming into the manhole, and there is an existing concrete vault where all those lines come into that has been rehabbed twice in the last five years and needs to be demolished so staff is requesting to demo that and install an HDPE manhole where the new forcemain would be installed.  Staff is requesting $100,000.00 to do these three modifications, which will not hold up the Glynn County project at all.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Facilities Committee approve project funding in the amount of $100,000.00 for the East Beach/Demere Sewer Improvement Project and that this project funding approval be forwarded to the full Commission for approval.  Motion carried 3-0-0.

DISCUSSION

  1. Discussion of Potential SPLOST 2020 Projects – A. Burroughs

Mr. Burroughs provided a discussion/presentation to the Committee regarding the SPLOST 2020 Potential Project listing.  Revisions have been made to the original list and brought the project list down to the four main priority projects.  The revised report also includes the descriptions of what is needed to be done for each project.  There are four scenarios that Mr. Burroughs presented with different amounts of potential funding JWSC could receive from the SPLOST 2020.  The scenarios break down those funding amounts and indicate what amounts could be allocated for each of the four priority projects.  The intent is to help customers, county wide with system wide benefits.  Mr. Burroughs recommended getting this list finalized and approved at the next meeting to send the final copy to the county for consideration.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs provided the plant flows report for all three wastewater treatment plants, Academy Creek, Dunbar and Southport.  First he reviewed the data for Academy Creek and advised that there was about 7.5 MGD leaving the plant, and that the rainfall was up for the past month of October.  The TSS concentrations were up and the BOD remained consistent.  The ammonia levels dropped due to the lab equipment having been repaired.  At Dunbar Creek there was a daily flow out of the plant of 2.9 MGD out of the 4.0 MGD total permitted.  The TSS levels were down and the BOD remained consistent.  The graph indicated the flows were rather stable.  The BOD and TSS at Southport went up, as there was a higher influent for the month of October.  Again though there was little variance in the flows.

  1. Project Report – A. Burroughs

Mr. Burroughs and Mr. Kline presented the project report to the Committee.  There were good discussion points on several of the projects, for which Mr. Burroughs and Mr. Kline provided responses for the Committee members.

There being no further committee business, Chairman Turnipseed adjourned the meeting at 3:44 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100