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Facilities Committee Meeting Minutes – Wednesday, March 15, 2023

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, March 15, 2023 at 1:00 p.m. in the Commission Meeting Room.

Facilities Minutes 3-15-23 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, March 15, 2023, at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Tripp Stephens, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                  

Todd Kline, Director of Engineering

LaDonnah Roberts, Deputy Executive Director

David Owens, Director of Finance

Charles Dorminy, HBS Legal Counsel

Janice Meridith, Executive Commission Administrator                                                                                        

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided an invocation.

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the Public Comment Period.

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period. 

APPROVAL

  1. Minutes from Facilities Committee Meeting February 15, 2023

Commissioner Cook made a motion seconded by Commissioner Stephens to approve the minutes from the Facilities Committee Meeting held on February 15, 2023.  Motion carried 3-0-0.

  1. Academy Creek Clarifier Replacement Drive – A. Burroughs

Mr. Burroughs noted that the Academy Creek Water Pollution Control Facility has six clarifiers that help separate solids from wastewater following biological treatment in the aeration basins. Each clarifier has a mechanical drive that rotates a set of rakes on the bottom of the clarifier to force solids into the sludge collector.  It also has a skimmer arm on top to push floating scum to the scum trough for removal. Upon inspection of the clarifier drive assembly on Clarifier No. 6, staff determined that a replacement of all components above the worm gear needed replacing. Evoqua is the provider of replacement materials for these drive assemblies. Staff requested pricing for both a complete drive assembly replacement and for all the parts above the worm gear as shown below.

(1.) Buy Parts and Rebuild Internally = $30,641.17 with lead time of 12-14 weeks.

(2.) Complete Assembly Replacement = $40,405.88 with lead time of 8-10 weeks.

Staff recommends purchasing the complete assembly rather than purchasing parts for the rebuild. While more expensive, this option will arrive sooner and require less staff time for installation. Installation of the drive assembly will require renting a crane and operator for a day to perform the tasks. This will be funded out of the Academy Creek Equipment Parts and Supplies budget.

Commissioner Stephens made a motion seconded by Commissioner Cook that the Facilities Committee recommend the full Commission approve the purchase of a clarifier drive assembly for Academy Creek from Evoqua Water Technologies in the amount of $40,405.88. Motion carried 3-0-0.

  1. Academy Creek Influent Pump Rehab – A. Burroughs

Mr. Burroughs stated that the Academy Creek Water Pollution Control Facility has four 125-horsepower influent pumps which pump the wastewater received from the sewer collection system into the treatment facility.  Under normal flow conditions, the plant uses one pump, but in major rain events all four pumps are occasionally required.  Additionally, being down a pump reduces the flexibility to perform maintenance on the other three pumps as we approach the rainier months of the year.  Staff sent the damaged pump to Southeast Pump Specialist for inspection to determine a scope of work to have the pump rebuilt into a like new condition.  Southeast Pump Specialist provided the attached necessary scope of work, which essentially replaces or rehabs everything on the pump excluding the motor and volute. The cost to repair the pump is quoted at $45,736.00 with a 5-7 week lead time for the work to be completed. Given the high cost to repair, staff also requested a quote for a new pump to use as a replacement.  The received quote for a replacement pump is $91,410.00.  No lead times were provided on the quote, but based on recent pump orders on smaller pumps, it will likely exceed the 5-7 weeks quoted for repair and take more like 12-16 weeks. If approved, a 5-7 week leak time to repair would have the pump being delivered around the end of April or early May. Staff recommends repairing the existing Yeomans pump with Southeast Pump Specialist for a cost of $45,736.00.  The cost is approximately half the cost to replace it, and there is more certainty with lead times on the repair.  Repairing the pump will likely extend the useful like of the pump by 3-5 years.  This will be funded out of the Academy Creek Purchased Equipment Repair budget.

Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend the full Commission approve the repair of the Academy Creek Influent Pump by Southeast Pump Specialist in the amount of $45,736.00. Motion carried 3-0-0.

  1. Arnold Road Resurfacing – Change Order No. 1 – A. Burroughs

Mr. Burroughs advised that Pump Station 2002 is located on Arnold Road near the intersection with Ocean Boulevard.  JWSC staff installed approximately 1,000 feet of 12” PVC force main to replace a section of cast iron force main that had reached the end of its useful life.  On October 20, 2022, the Commission awarded a resurfacing contract to Allen Owens Construction and Paving, Inc. for the resurfacing of Arnold Road.  During the installation of the force main, several unforeseen issues arose which slowed the time frame of the project.  Unknown utilities were discovered that caused some rerouting of the pipe outside of the originally proposed trench.  The trench varies in size and location throughout the existing roadway.  Furthermore, upon milling the asphalt in the trench, it was determined that there is between 6-8” of asphalt currently on Arnold Road, likely from multiple overlays.  Upon completion of the pipe installation, Glynn County had concerns about the scope of proposed paving repairs originally awarded to Allen Owens, which included milling the existing asphalt 2” and laying 9.5 mm of 1.5” asphalt topping instead.  Staff requested an updated quote from Allen Owens Construction to perform the new scope of the resurfacing project which was received at $124,500.00.  This is an increase in the contract amount of $29,125.00.

Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend that the full Commission approve Change Order No. 1 in the amount of $29,125.00 to Allen Owens Construction and Paving, Inc. for scope changes associated with the resurfacing of Arnold Road.  Motion carried 3-0-0.

  1. Dedications of Private Infrastructure & Easements – T. Kline
  • Grace Crossing Ph2A – Dedication of Infrastructure & Easement
  • Island Drive Easement
  • Pump Station 4018 (Pinova)

Mr. Kline provided that the Developers of the projects listed wish to convey easements and dedicate infrastructure.  They have submitted necessary legal documents defining the transfer of ownership and conveying the easements for access and maintenance. All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted.

Commissioner Cook made a motion seconded by Commissioner Stephens that the Facilities Committee recommend the full Commission approve and accept these projects with associated Dedications and Easements.  Motion carried 3-0-0.

DISCUSSION

  1. Water Production Report – A. Burroughs

Mr. Burroughs presented the Water Production Report for the month of February 2023 to the Facilities Committee. This report provides the Committee with the monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities:  Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.  The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the monthly Wastewater Flow Reports with the Commissioners. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. February 2023 was a drier month than January.  The influent flow at Academy Creek for February was 7.5 MGD as compared to January at 6.7. The effluent flow for February increased from January’s 4.9 MGD to 6.4 MGD, with the plant operating at 48% of its capacity.  The influent flow at Dunbar Creek was up to 4.0 from the previous 2.9 MGD and the effluent flow slightly increased to 2.8 MGD, with the plant operating at 71% capacity.  The influent flow at South Port was at 0.466 and the effluent flow reported at 0.520, with the plant operating at 35% capacity.  JWSC’s wastewater treatment plants are operating very well. 

  1. Capital Project Report – T. Kline / A. Burroughs

Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details.

EXECUTIVE SESSION

Commissioner Cook made a motion seconded by Commissioner Stephens to enter into Executive Session to discuss Property with no vote to be taken after.  Motion carried 3-0-0.

Return to Regular Session

Commissioner Stephens made a motion seconded by Commissioner Cook to return to Regular Session.  Motion carried 3-0-0.

There being no further business, Chairman Turnipseed requested a motion to adjourn the meeting.

Commissioner Cook made a motion seconded by Commissioner Stephens to adjourn the meeting.  Motion carried 3-0-0.

Chairman Turnipseed adjourned the meeting at 2:43 p.m.

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Brunswick - Glynn Joint Water & Sewer Commission - 1703 Gloucester Street Brunswick, GA 31520 - 912-261-7100