Facilities Committee Meeting Minutes – Wednesday, December 16, 2020

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, December 16, 2020 at 1:00 p.m. in the Commission Meeting Room.

Facilities Committee Meeting Minutes 12-16-20 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, December 16, 2020 at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                            

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director                                   

ALSO PRESENT:                  

Donald Elliott, Commissioner

Todd Kline, Director of Engineering

Christa Free, Procurement Coordinator

MEDIA PRESENT:               

No media present.

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting November 18, 2020

Commissioner Duncan made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Meeting held on November 18, 2020.  Motion carried 3-0-0. 

  1. Minutes from Facilities Committee Executive Session November 18, 2020

Commissioner Duncan made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Executive Session held on November 18, 2020.  Motion carried 3-0-0. 

  1. Contract Award – Prince Street/Demere Road EST Painting – A. Burroughs

Mr. Burroughs informed the Committee that on October 30, 2020 JWSC released an Invitation to Bid for Bid No. 21-010 Elevated Storage Tank Rehabilitation for both the Prince Street Storage Tank and Demere Road Storage Tank.  The scope of work contains construction related to the repair and painting of two (2) elevated storage tanks.  The Prince Street tank will be taken down to bare metal and repainted with the JWSC logo facing Brunswick on one side and the City of Brunswick logo on the other side facing the Sidney Lanier Bridge.  The Demere Road tank will be given a top coat only.  Sixteen (16) firms attended the mandatory pre-bid teleconference on November 17th, with only three (3) of those firms submitting bids on December 1, 2020.  Several alternatives and extra work items were included on the Bid Form for this project.  JWSC staff recommends accepting Extra Work Items AE3-AE10, including the cash allowances, and foregoing the 5% Supplemental Work Allowance in each bid.  With all those items considered the low bidder is Tank Pro, LLC with a bid of $876,837.00.  The funding will come from allocated R&R funds.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend that the full Commission award a contract in the amount of $876,837.00 to Tank Pro, LLC for the Elevated Storage Tank Rehabilitation for Prince Street and Demere Road.  Motion carried 3-0-0.

  1. Contract Award – Inspection Services EST Painting – A. Burroughs

Mr. Burroughs stated that JWSC released Invitation for Bid No. 21-010 Elevated Storage Tank Rehabilitation for Prince Street & Demere Road on October 30th.  The scope of work includes construction related to the repair and painting of two (2) elevated storage tanks.  Chapman Technical Services has provided ongoing inspection services for all JWSC elevated and ground storage tanks for several years.  Through these inspections JWSC has been able to effectively prioritize tanks for maintenance and rehabilitation.  JWSC staff solicited a quote from Chapman for construction inspection services while the two (2) tanks are being rehabilitated.  Staff recommended awarding a contract for construction inspection services for the elevated storage tank rehabilitation projects to Chapman Technical Services, LLC in the amount of $29,500.00 which was a reasonable price for the scope of work.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend that the full Commission award a contract in the amount of $29,500.00 to Chapman Technical Services, LLC for construction inspection services for the elevated Storage Tank Rehabilitation for Prince Street and Demere Road.  Motion carried 3-0-0.

  1. Contract Award – PS 2002 Force Main Replacement Engineering – A. Burroughs

Mr. Burroughs provided that Pump Station 2002 is located on Arnold Road on St. Simons Island.  The first section of the existing force main is about 1300 linear foot 10” cast iron force main that has suffered repeated failures.  This force main is currently down the centerline of Arnold Road, and the failures require the closing of Arnold Road until repairs and paving can be completed.  Staff proposed a solution of installing a new PVC or HDPE force main in the public ROW of Arnold Road until the connection point at Mallery Street.  Staff solicited proposals from multiple engineering firms for engineering services for the survey, design, and construction administration of this project, including full-time construction observation services.  Proposals received for this project ranged in cost from $38,235 to $77,930 with design completion ranging from 90 days to 150 days.  Based on the submitted proposals, staff recommends awarding a contract for engineering services for the Pump Station 2002 Force Main Replacement Project to T. R. Long Engineering, P.C.   Long Engineering allotted 90 days for surveying and design of the force main, of which 30 days is built in for JWSC review of the design drawings.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend that the full Commission award a contract to T. R. Long Engineering in the amount of $38,235.00 for engineering and construction administration services for the Pump Station 2002 Force Main Replacement project.  Motion carried 3-0-0.

  1. Ridgewood Water Production Facility – Change Order No. 1 – T. Kline

Mr. Kline advised that the Ridgewood WPF is very close to completion.  The original completion date for the project was December 13, 2020.  Project completion is down to the punch list items at this time.  The contractor has requested another 30 days to complete the project and cited several reasons for the delays in their progress including weather, work order delays, and sub-contractor delays.  The project Engineer of Record conducted routine progress meetings with the Contractor, during which the schedule and progress are thoroughly discussed.  Southern Civil, LLC (the Contractor) has requested Change Order #1 for a time extension only, no cost increase.  The project is expected to complete within budget, and the work to date has been satisfactory and per contract requirements. 

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee forward the above described Change Order #1 for time extension to the full Commission with a recommendation for approval.  Motion carried 3-0-0. 

  1. SPLOST North Mainland Phase II – Change Order No. 2 – A. Burroughs

Mr. Burroughs presented the request for Change Order #2 on the SPLOST 2016 North Mainland Sewer Basin Reroute, Capital Project #702.  The Contractor of the project is Inland Pipe Rehabilitation, LLC; the Engineer of Record is Thomas & Hutton Engineering Co.  Mr. Burroughs noted the original date of Notice to Proceed, original contract amount and funding, Change Order #1 Time Extension, date of substantial completion, and final adjusting change order requested.  JWSC staff received change order documentation dated December 8, 2020 which included project Change Order #2 (final adjusting) request in the deduct amount of $904,298.70. Mr. Burroughs provided that this change order documents the terms for closing out the project which includes scope reduction, days over contract time resulting in liquidated damages, allowance of delay days due to weather, disposition of retainage withheld and the Contractor’s final pay application.  Additionally this change order shall constitute the full and final settlement of this contract. After reviewing the request from Inland Pipe Rehabilitation, LLC staff recommended approval of Change Order #2 request with a final contract amount of $1,646,220.30, contract time extension of 10 days and final closing payment of $19.53. 

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Brunswick-Glynn County Joint Water & Sewer Commission Facilities Committee forward the above described Change Order #2 to full Commission for approval.   Motion carried 3-0-0.

DISCUSSION

  1. Wastewater Flow Reports – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners.  This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc.  All three plants, Academy Creek, Dunbar Creek, and Southport are all operating very well and are within permit limits.

  1. Project Report – A. Burroughs / T. Kline

Mr. Burroughs and Mr. Kline gave an update on the Project Report for all projects in process.  The Commissioners were provided with a packet containing: Capital Project Report Spreadsheet, Capital Project Photographs, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report.

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:39 p.m.