Facilities Committee Meeting Minutes Wednesday, August 21, 2019

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, August 21, 2019 at 3:00 p.m. in the Commission Meeting Room.

Facilities Committee Minutes 8-21-19 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, August 21, 2019 at 3:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

G. Ben Turnipseed, Chairman

Steve Copeland, Commissioner

Bob Duncan, Commissioner

Andrew Burroughs, Interim Executive Director

ALSO PRESENT:                 

Donald Elliott, Commissioner

Todd Kline, Director of Engineering

Janice Meridith, Exec. Commission Administrator

MEDIA PRESENT:               

Taylor Cooper, The Brunswick News

Matthew Permar, The Islander

Chairman Turnipseed called the meeting to order at 3:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Commissioner Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting July 24, 2019

Commissioner Duncan made a motion seconded by Commissioner Copeland to approve the minutes from the Facilities Committee Meeting held on July 24, 2019.  Motion carried 3-0-0.

  1. North Mainland Smoke Testing Award – A. Burroughs

Mr. Burroughs provided that A Request for Proposals had been released for Smoke and Dye Testing Services to be done in the North Mainland District with the vast majority of that being done in the south end of the City of Brunswick as well as up Highway 17.  He advised that staff reviewed the pump run times for all of the North Mainland basins and were able to select the basins that showed substantial increases in wet weather versus dry weather.  Three proposals were received for the RFP.  A three person evaluation team scored the proposals and the proposal from Pubic Utility Management Planning Services, Inc. (PUMPS) scored the highest at 279 points with a cost proposal of $231,648.81.  Mr. Burroughs stated that PUMPS is located in Hollywood, FL and have had many large contracts with companies in South Florida and up the Eastern Seaboard.  Upon review and evaluation staff determined that PUMPS was fully capable of performing the Smoke and Dye Testing and their proposal was reasonable and acceptable.  The contract with PUMPS would be for a time of 180 days for full completion of testing and final reporting.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Facilities Committee move the Approval Item – Contract Award with Public Utility Management Planning Services, Inc. (PUMPS), in the amount of $231,648.81 for Smoke and Dye Testing Services for the Brunswick and North Mainland Districts to the Full Commission.

Chairman Turnipseed asked when the testing would begin, and Mr. Burroughs responded that date would be provided upon advice to PUMPS of the contract award.  The Chairman then asked how long the smoke testing would take, and Mr. Burroughs advised that the actual testing would take about 8 weeks and an early indication of the condition of the sewer system in the south portion Brunswick should be available in about 3 months, however the final full report would not ready at that time.  Chairman Turnipseed then inquired as to how this cost per foot compared to that done on St. Simons.  Mr. Burroughs advised that the contract price on St. Simons was about $125,000.  This project would cover about twice as much linear feet so the cost per foot is slightly lower but comparable. The Chairman inquired as to coordination on this project with the City and the Fire Department.  Mr. Burroughs stated that the contractor would provide a schedule to the Fire Department as to where they will be testing each, and would also call each morning to confirm the basins being tested to ensure that the Fire Department is notified every single day.  He added that the residents would be provided with door hangers at their homes on the day prior to the testing in their area, but that the smoke testing does not negatively affect them in any way even though some people may choose not to be home during the testing.  Mr. Burroughs commented that likely the Fire Department may receive some calls regarding smoke, but they would call JWSC to confirm that smoke testing is being done at that location.

Motion carried 3-0-0. 

  1. Pump Station Dedications – A. Burroughs
  • PS2052 – Kings Point
  • PS2039 – Harrison Point
  • PS2042 – The Commons

Mr. Burroughs provided for the Committee that these three pump stations for dedication already have JWSC pump station numbers assigned to them.  He advised that JWSC has been maintaining these pump stations for some years, however the deeds were never transferred to JWSC.  There is a list of about 70 pump stations in the same case of having not formally been transferred to JWSC.

Commissioner Elliott inquired if these 3 pump stations meet the JWSC criteria, and Mr. Burroughs provided that they did meet the criteria at the time they were built and are in acceptable condition.  Commissioner Duncan reiterated that these pump stations did meet the enforced standard at the time they became operational, and Mr. Burroughs said that is correct.  Chairman Turnipseed commented that we have been operating and maintaining them since the JWSC began, and he added that JWSC has likely had to make some repairs to them since that time.  Mr. Burroughs noted that he knew of pumps being replaced in 2 of these pump stations since he has been with JWSC.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Brunswick Glynn County Joint Water & Sewer Commission Facilities Committee approve the 3 Wastewater Pump Stations described above as public infrastructure for ownership, operation and maintenance, and move forward to the full Commission for approval.  Motion carried 3-0-0.

  1. Dedication of Infrastructure (5) and Easement (1) – A. Burroughs/T. Kline
  • Ossabaw Low Pressure Force Main Extension (Infrastructure)
  • Holiday Inn Express (Infrastructure)
  • The Enclave Phase 2 (Infrastructure & Easement)
  • Ash Street Water & Sewer Improvements (Infrastructure)
  • Viewpoint Condos (Infrastructure)

Mr. Kline advised that the listed dedication are transfers of either easements or infrastructure or both from private development and all have an application and letter of intent for dedication.  Mr. Burroughs added that all except the one that has an easement are all in the public right of way, and that they have all five been inspected by JWSC inspection staff and meet the JWSC standards.

Commissioner Duncan made a motion seconded by Commissioner Copeland to move that the Brunswick Glynn County Joint Water & Sewer Commission Facilities Committee approve the projects described in the table above as public infrastructure for ownership, operation and maintenance, and move forward to full Commission for approval.

Commissioner Duncan asked to reinforce the information on the five projects or assets in that the developers met all of the requirements in place at the time that the projects were initiated contractual relationships with these developers and as of our most recent final inspection.  Mr. Kline confirmed that was correct.

Chairman Turnipseed asked for clarification about the Holiday Inn Express commentary stating that the water and sewer services remain private, and asked Mr. Kline to explain what JWSC is accepting on that project.  Mr. Kline advised that this one is “clean-up” and this infrastructure was installed about 10 to 15 years prior and includes the extensions up to the property line or edge of right of way.  Everything within the property line belongs to the customer and the extension up to that point is being dedicated to JWSC.

Motion carried 3-0-0.

DISCUSSION

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs provided the Committee with the WPCF Plant Flows Report.  He highlighted the various influent and effluent flows and concentrations for the Academy Creek, Dunbar, and Southport plants.  The phosphorous influent level for Academy Creek was noted to be placed on a watch list to see if it stabilizes.  Mr. Burroughs advised that he and Mr. Ryals have discussed the sampling rate which is only required once per month, but may be done more frequently.  All three plants were well within compliance for the month.

  1. Project Report – A. Burroughs

Mr. Burroughs provided an update on the current project report.  Projects reported on included:

  • Project 417 – Ridgewood Water Production Facility
  • Project 703 – PS4003 Decommission and Gravity Sewer
  • Project 704 – Canal Road to Glynco
  • Project 801 – FEMA Hazard Mitigation Academy Creek
  • Project 804 – Magnolia Water Improvements
  • Project 805 – L Street Water Improvements
  • Project 904 – Lift Station 4021 Improvements
  • Project 906 – Water Pollution Rehab – Academy & Dunbar

There being no further committee business, Chairman Turnipseed adjourned the meeting at 3:32 p.m.