Facilities Committee Meeting Minutes – Wednesday, August 18, 2021

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, August 18, 2021 at 1:00 p.m. in the Commission Meeting Room.

Facilities Minutes 8-18-21 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, August 18, 2021 at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director

ALSO PRESENT:                  

Cornell Harvey, Commissioner

Todd Kline, Director of Engineering

LaDonnah Roberts, Deputy Executive Director

Janice Meridith, Executive Commission Admin.           

MEDIA:                                  None Present                                                                                

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the Public Comment Period.

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting July 14, 2021

Commissioner Duncan made a motion seconded by Chairman Turnipseed to approve the minutes from the Facilities Committee Meeting held on July 14, 2021.  Motion carried 2-0-1.  (Commissioner Cook abstained due to having been absent from July 14 meeting.) 

  1. Minutes from Facilities Committee Executive Session July 14, 2021

Commissioner Duncan made a motion seconded by Chairman Turnipseed to approve the minutes from the Facilities Committee Executive Session held on July 14, 2021.  Motion carried 2-0-1.  (Commissioner Cook abstained due to having been absent from July 14 meeting.) 

  1. GDOT State Road 303 Resurfacing Contract Item Agreement – A. Burroughs

Mr. Burroughs advised the Committee that the GDOT will be resurfacing State Route 303 from south of West Fancy Bluff Road to north of Scouten Lane, and that JWSC has assets that will need to be adjusted to grade following resurfacing.  The GDOT requested an agreement with JWSC in order to bid this work as part of the resurfacing package, including an estimated 10 sewer manholes and 20 water valves that will require grade adjustments.  With bids having not been received yet, a total estimated cost of $35,500.00 has been applied and the total cost of the project will be adjusted once bids are received.  Mr. Burroughs provided a copy of the GDOT Contract Line Agreement and an Estimated Bid Cost Spreadsheet for the Committee to examine.  JWSC staff has reviewed the estimated costs for the work included in the GDOT’s contract and finds them in line with recent bids for similar work.  Mr. Burroughs stated that staff recommends entering into an agreement with GDOT for the necessary grade adjustments in the estimated amount of $35,500.00, and added that the funding will come from the R&R Reserve.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend entering into the Contract Item Agreement with Georgia Department of Transportation for infrastructure grade adjustments along State Route 303 in the amount of $35,500.00.  Motion carried 3-0-0.

  1. Change Order No. 1 SPLOST North Mainland Phase III Pump Stations – A. Burroughs

Mr. Burroughs informed the Facilities Committee that the JWSC staff received a Change Order No. 1 recommendation letter dated August 6, 2021 from Thomas & Hutton Engineering Co. (Engineer of Record) which included the Contractor’s request for additional funding and a time extension to the construction contract in the amount of $55,508.00 and 30 days.  Due to pump and equipment delays being impacted by COVID, PS4035 requires bypass pumping for an extended period of time and added cost of $31,798.00 for bypass pump rental.  Mr. Burroughs stated that the condition of PS4035 wet well was not known at the time of the original contract.  It was since discovered that the stairs and walkway into the wet well are corroded beyond feasible repair and may pose a possible hazard if not demolished.  The demolition and removal of the concrete stairs/walkway for PS4035 will be done by the Contractor for an additional lump sum of $23,710.00.  The added cost of $31,798.00 for the bypass pump rental and the additional sum of $23,710.00 for demolition total the requested additional funding of $55,508.00.  The 30 day construction time extension is requested due to the delivery delays.  Mr. Burroughs advised that the staff has reviewed the request and recommended approval of the EOR and Contractor’s request for additional funding and a time extension to the construction contract in the amount of $55,508.00 and 30 days.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee recommend approval of Change Order No. 1 to the SPLOST North Mainland Phase III Pump Station Project to Southern Civil, LLC to increase the contract amount by $55,508.00 and contract time by 30 consecutive calendar days.  Motion carried 3-0-0. 

DISCUSSION

  1. Wastewater Flow Reports – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Committee.  This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc.   The rainfall amounts at each plant were much higher for July 2021 than they were in July 2020.  The influent flow at Academy Creek was at 7.6 MGD and the effluent flow was 6.8 MGD, with the plant operating at 50% of its capacity.  The influent flow at Dunbar Creek was at 3.0 MGD and the effluent flow was 3.6 MGD, with the plant operating at 90% capacity.  The influent flow at South Port was at 0.403 MGD and the effluent flow was at 0.440 MGD, with the plant operating at 29% capacity.  JWSC’s wastewater treatment plants are operating very well and are within permit limits. 

  1. Project Report – T. Kline / A. Burroughs

Mr. Kline gave an update on the Project Report for projects currently in process.  The Committee Members were provided with a packet containing: the Capital Project Photographs for each project, the Capital Project Report Spreadsheet, the Capital Project Gantt Chart indicating project timelines, and also the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with excellent photographs and descriptive details of the current status. The photographs taken at Pump Station 4035 included visuals of the corroded stairs and walkway in the wet well discussed in Approval Item #4 earlier in the meeting.

Chairman Turnipseed asked if there was any further business for discussion.

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:13 p.m.