Facilities Committee Meeting Minutes – Wednesday, April 16, 2025
For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, April 16, 2025 at 1:00 p.m.
Facilities Minutes 04-16-2025 with Attachments
To read the minutes, please open or download the pdf from the link above, or you may see more below.
Brunswick-Glynn Joint Water & Sewer Commission
1703 Gloucester Street, Brunswick, GA 31520
Commission Meeting Room
Wednesday, April 16, 2025, at 1:00 pm
FACILITIES COMMITTEE MINUTES
PRESENT:
Committee Chairman Ben Turnipseed
Commissioner Dave Ford
Commissioner Wayne Neal
Executive Director Andrew Burroughs
ALSO PRESENT:
Clayton Watson, Commissioner
Charles A. Dorminy, HBS Legal Counsel
LaDonnah Roberts, Deputy Executive Director
Todd Kline, Director of Engineering
Pam Crosby, Director of Procurement
David Owens, Director of Finance
Christa Free, Procurement Coordinator
Trevor Peters, Thomas & Hutton
Jeff Wiggins, Hoyer Investment Company
MEDIA PRESENT: None
Chairman Turnipseed called the meeting to order at 1:00 PM.
Chairman Turnipseed provided an invocation.
PUBLIC COMMENT PERIOD
Chairman Turnipseed opened the Public Comment Period. There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.
APPROVAL
- Minutes from March 19, 2025, Facilities Committee Meeting
Commissioner Ford made a motion seconded by Commissioner Neal to approve the minutes from the Facilities Committee Meeting held on March 19, 2025. Motion carried 3-0.
- Agreement with HIC Altama, LLC – A. Burroughs / C. Dorminy
Mr. Burroughs explained that this is an agreement to purchase 20 acres of property adjacent to Exit 42. Hoyer HIC Altama owns the property on the northwest quadrant at Exit 42, and BGJWSC is acquiring 20 acres in the northeast corner of that northwest quadrant.
HIC Altama is also making a lot of onsite improvements. JWSC approached them about whether they would be interested in selling property. As part of that discussion, JWSC also requested that they install larger diameter gravity sewer in the direction of the new wastewater treatment plant so that work would not have to be done twice. Currently they are in the process of installing that gravity sewer in a temporary pump station to pump it back out to the Highway 99 right-of-way, which is where they would have flowed their sewer had the new plant not been under consideration there. The force main from that temporary pump station is being routed all the way to Shell Road to tie into the force main for Pump Station 4118. This agreement is for the property and for the increase in infrastructure costs for the request JWSC made above and beyond what would be required for their own site development. In addition, there are future provisions for HIC Altama to do additional work in the event they need additional capacity before JWSC can get the treatment plant online, which is downstream or upstream work at Pump Station 4119, located at Golden Isles Parkway and Highway 99, in order to facilitate additional growth.
HIC Altama will receive capital fee credit for onsite use for the value of property and infrastructure. For that, they intend to build approximately 2,000 residential homes, then commercial and multifamily development near Highway 99. That value is estimated at approximately $5 million. If the value of the credits exceeds what they need onsite, they will then be able to recoup the remainder of their investment in a 70/30 split for connection fees that utilize the assets they installed. The term of the agreement is the later of 15 years from the execution of this Agreement or five years following the completion of the wastewater plant.
Commissioner Neal made a motion seconded by Commissioner Ford that the Facilities Committee recommend that the full Commission approve entering into an agreement with HIC Altama, LLC for 20 acres of property and additional infrastructure improvements for enhanced water and wastewater services along and near Highway 99 and Exit 42. Motion carried 3-0.
- Contract Award – FEMA Fixed Generator Installations – A. Burroughs
Mr. Burroughs stated that this project was originally funded with a FEMA Hazard Mitigation Grant that was awarded in 2020. Funding was awarded for the purchase of eight fixed generators as well as installation of those generators. JWSC made the decision to purchase the generators immediately due to extended lead times for those generators, as long as 84 weeks. The cost for those generators was $1,251,973.59.
The item currently being presented for the Board’s consideration is a contract to install those generators. The low bid received was from Popco, Inc. in the amount of $4,905,080. The sum of the purchased generators and the proposed installation contract will exceed the funding provided by the FEMA grant. JWSC will pursue a budget adjustment with FEMA for that overage. However, if that overage cannot be funded with additional FEMA funds, JWSC could fund that overage with uncommitted funds in the Repair and Replacement Reserve.
Commissioner Ford made a motion seconded by Commissioner Neal that the Facilities Committee recommend that the full Commission award a contract to Popco, Inc. for the installation of eight (8) fixed generators in the amount of $4,905,080.00. Motion carried 3-0.
- Dedication of Easements and Infrastructure – T. Kline
Mr. Kline began by explaining that there are three properties involved with this approval item.
The first two items involve adjacent property owners on Saint Simons Island who also applied to Glynn County for right-of-way abandonment. Behind each of their properties is an unopened, essentially impassable, alley. JWSC has a sewer main that runs back to that alley. This was noted during a project plan review by Glynn County. So, JWSC requested that Glynn County encourage the property owners to dedicate easements to JWSC so that we maintain access to that sewer.
The third item involves an easement in the Cinder Hill subdivision located in JWSC’s South Mainland service area. This easement will allow JWSC to connect a water loop through Cinder Hill and Barrington Oaks subdivisions. That water loop connection will also support JWSC’s planned water system improvements at Exit 29.
Commissioner Ford made a motion seconded by Commissioner Neal that the Facilities Committee recommend the full Commission approve and accept these easements with associated documentation. Motion carries 3-0.
DISCUSSION
- Water Production Report – A. Burroughs
Mr. Burroughs presented the Water Production Report for the month of April 2025 to the Facilities Committee. This report provides the Committee with monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities: Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood. The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.
- WPCF Plant Flows Report – A. Burroughs
Mr. Burroughs reviewed the April 2025 Monthly Wastewater Flow Report with the Committee. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. Aside from ongoing ammonia issues at Academy Creek, the plants are operating well. Improvement is being shown on the ammonia as a result of improved solids handling.
- Capital Project Report – T. Kline / A. Burroughs
Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction. The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, and the Capital Project Gantt Chart of project timelines. Mr. Kline and Mr. Burroughs presented the update by highlighting projects along with excellent photographs and descriptive details on scopes of work completed as well as portions remaining for final project completion. Mr. Burroughs also reminded the Commissioners of items that are currently out for bids or pending release of bid packages.
Chairman Turnipseed asked if there was any further business to discuss. Hearing none, Commissioner Neal made a motion seconded by Commissioner Ford to adjourn. Motion carries 3-0.
Chairman Turnipseed adjourned the meeting at 2:23 p.m.