Commissioners’ Retreat Workshop Minutes Wednesday, January 23, 2019

For your consideration, please read the minutes from the Commissioners’ Retreat Workshop held on Wednesday, January 23, 2019.

Commissioners Retreat Minutes 1-23-19 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Wednesday, January 23, 2019 at 1:00 PM

 COMMISSIONERS’ RETREAT

WORKSHOP MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Steve Copeland, Vice-Chairman

Cornell L. Harvey, Commissioner

Donald Elliott, Commissioner

Tripp Stephens, Commissioner

Bob Duncan, Commissioner

Wayne Neal, Glynn County Commissioner

ALSO PRESENT:                 

Charlie Dorminy, Legal Counsel

Jimmy Junkin, Executive Director

ABSENT:                               

Mike Browning, Commissioner

Chairman Turnipseed called the workshop to order at 1:00 PM.

Commissioner Duncan made a motion seconded by Commissioner Stephens to adjourn to Executive Session to discuss personnel.  Motion carried 6-0-1.  (Commissioner Browning was absent for the vote.)

Return to Regular Session

Commissioner Elliott made a motion seconded by Commissioner Duncan to adjourn from Executive Session.  Motion carried 6-0-1.  (Commissioner Browning was absent for the vote.)

  1. Shortened meetings discussion
    • Committee meetings?
    • Format of meeting being executive level and not staff level
  • Discussion regarding plan and status reports
  • Finance Report format and timing
  • Open Governor program help with finance report
  • Investment report requested by Copeland
    • Junkin gave status of investment accounts
  • GEFA Loan status and plan
  • Discussion of investment options
  • Discussion of committees
    • Emergency Preparedness Committee
      1. Junkin discussed history and current plan
      2. Pros/cons of committee vs. workshop
    • Discussion of committee appointment process
    • Status of SPLOST projects and bids
  1. Master Plan 2015
    • Review of grades
    • Review of projects since
    • Status of Consent Order – can we get it repealed
    • Discussion of coordination with city/county
    • Update on grades for each system
  2. Annual contracts for maintenance?
    • No, have staff in place
    • Done through work orders and Cityworks
  3. Costs for treatment plants operation
    • Reasons why cost are what they are
    • Dryer issues
    • Want to see costs versus revenue
    • Is water subsidizing sewer or vice versa?
      • No
    • Effect on new O2 contract on costs
    • Power costs and Energy Audit opportunity

(Turnipseed steps out) (Back in 2 minutes)

  1. Employee benefits
    • When will pension be fully funded?
    • Details of city plan changes
    • Discussion of potential change of defined benefits
    • Discussion of cell phone plan
    • Plan to retain consultant for benefits
  2. Field hours and efficiency

(Stephens out briefly) (3 minutes)

  • Discussion of improvements in efficiency
    • Tracking of vehicles
    • Issues presented by variable work
  1. Other issues?
    • Imposing hard deadlines
    • Public notification regarding rates – earlier and more opportunities for public comment
    • Rate structure proposals
      • Reserves and their justifications
      • Flat rate?
    • Commercial Account deposits return

Commissioner Elliot made a motion seconded by Commissioner Duncan to adjourn the meeting.  Motion carried 6-0-1.  (Commissioner Browning was absent for the vote.)

There being no further discussion the meeting was adjourned at 5:00 PM.