Commission Minutes – September 4, 2014
For your consideration, please review the minutes for the Commission Meeting from September 4, 2014:
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PRESENT: Dale Provenzano, Chairman
Thomas A. Boland, Commissioner
John A. Cason, III, City Commissioner
Sandra J. Dean, Commissioner
Donald M. Elliott, Commissioner
David H. Ford, Commissioner
Ronald E. Perry, Commissioner
ALSO PRESENT: Stephen A. Swan, Executive Director
John D. Donaghy, Director of Administration
Desiree E. Watson, JWSC Attorney
Barbara Rogers, JWSC Clerk
Chairman Provenzano called the meeting to order and provided the invocation. Commissioner Cason led the pledge.
PUBLIC COMMENT PERIOD
There being no citizen who wished to address the Commission, Chairman Provenzano closed the Public Comment Period.
Commissioner Perry made a motion seconded by Commissioner Boland to close the regular meeting and adjourn to executive session to discuss disposal of property. Motion carried 7-0-0.
Back in session. Discussion only, no action taken.
Commissioner Perry made a motion seconded by Commissioner Dean to change the order of today’s agenda at the Chairman’s discretion. Motion carried 7-0-0.
Commissioner Boland made a motion seconded by Commissioner Dean to move Mansfield Street Water & Sewer Improvements to the Discussion Agenda. Motion carried 7-0-0.
Commissioner Dean made a motion seconded by Commissioner Boland to add the Gloucester Street property to the agenda as item 4A. Motion carried 7-0-0.
1. Minutes of the August 19, 2014 special called meeting and the August 21, 2014 regular meeting (subject to any necessary changes). – B. Rogers
Commissioner Perry made a motion seconded by Commissioner Boland to approve the minutes of the August 19, 2014 special called meeting and the August 21, 2014 regular meeting. Motion carried 7-0-0.
2. Amendments to Operational Agreement, City and County Water & Sewer Ordinances, the Local Act and Resolution to Local Delegation – D. Watson
Mrs. Watson reviewed with Commissioners the amendments to the Local Act, the Operational Agreement, and the City and County Water & Sewer Ordinances.
Commissioner Elliott made a motion seconded by Commissioner Boland to approve the following:
• Approve an amendment to the Local Act to provide for the election of nonpartisan members to be held in conjunction with the general primary beginning in 2016;
• Approve the consolidated amendments to the Local Act, as presented;
• Approve the Resolution to the local delegation, as presented, endorsing amendments to the Local Act, and authorize the Chairman to sign the Resolution;
• Authorize sending the City and County resolutions, as presented, requesting each government’s endorsement of amendments to the Local Act.
Motion carried 7-0-0.
Commissioner Boland made a motion seconded by Commissioner Perry to approve the Fourth Addendum to the Operational Agreement, as presented, and authorize sending it to the City and County for approval. Motion carried 7-0-0.
Commissioner Elliott made a motion seconded by Commissioner Boland to approve the consolidated amendments to the City and County Water and Sewer Ordinance, as presented, and authorize sending them to the City and County, respectively, for approval. Motion carried 7-0-0.
3. Mansfield Street Water & Sewer Improvements– Authorize Preparation of Bid Documents – S. Swan
Moved to Discussion Agenda.
4A Gloucester Street Property
Commissioner Dean made a motion seconded by Commissioner Elliott to declare the Gloucester Street property f/n/a Days Inn as surplus as it no longer serves a public use and dispose of the property in the best interest of the utility. Motion carried 7-0-0.
4B RFP for Real Estate Broker Services – J. Donaghy
Mr. Donaghy stated that the JWSC issued an RFP to provide Broker Services on July 18, 2014. Two responses were received and reviewed. Driggers Commercial Group, Inc. presented the lowest commission rate for the sale of property.
Commissioner Elliott made a motion seconded by Commissioner Dean to accept the proposal, as presented, by Driggers Commercial Group, Inc. to provide broker services to the JWSC, and to authorize the Chairman to execute the documents necessary to proceed with the sale of property, subject to review by legal counsel. Motion carried 7-0-0.
Chairman Provenzano turned the meeting over to Vice-Chairman Dean.
5. Altama Ave. & Second Street, Emergency Sewer Repairs – S. Swan
Mr. Swan stated the JWSC received quotes on an emergency sewer repair at Altama Avenue and Second Street. The repairs will be funded through the Repair and Replacement Reserve. The project has been reviewed by the Facilities Committee and recommend approval of a contract with J. H. Stone, Inc. at a cost of $134,885. Commissioner Elliott stated the Finance Committee has also reviewed the project and recommends approval.
Commissioner Ford made a motion seconded by Commissioner Cason to approve a contract with J.H. Stone, Inc. to accomplish emergency repairs at Altama Avenue and Second Street in the City of Brunswick at a cost of $134,885, and authorize the Chairman and Executive Director to execute the necessary documents, subject to review by legal counsel. Motion carried 6-0-0. (Chairman Provenzano not present for the vote).
Communications & Customer Service – Commissioner Dean
No report at this time.
Economic Development – Chairman Provenzano
No report at this time.
Facilities – Commissioner Perry
All items appear on today’s agenda.
Finance – Commissioner Elliott
Commissioner Elliott stated the Committee was moving projects on the R&R list into priority order. The Committee is working with staff on the financial presentation design and the 2014 Financial Report will be on the September 16 Finance Committee Agenda. The Committee discussed the current REU system to spread the debt and will be discussed with the full Commission at the September 25, 2014 work session.
Human Resources – Commissioner Cason
Commissioner Cason stated the Human Resources Committee will be making recommendations based on the findings of the Carl Vinson Study. The post offer medical questionnaire and physical are implemented and the Committee plans to review the worker’s compensation claims quarterly. The Committee recommends implementing a case specific light duty job description reviewed by medical personnel on worker’s compensation cases. The Committee recommends the JWSC bid out worker’s compensation and employee health insurance placements.
Legislative – Chairman Provenzano
All items appear on today’s agenda.
1. Mansfield Street Water & Sewer Improvements – S. Swan
Mr. Swan stated the City of Brunswick currently has a storm water project designed by Stantec Engineering in the same area as the needed Mansfield Street water and sewer repairs. The City storm water project will require repaving and this would be an opportunity for the JWSC to share costs with the City for engineering and paving work.
2. Policy & Procedures for Reporting/Notification of chemical and/or sewer spills. – S. Swan
Commissioner Dean stated after the confusion earlier this month when an industrial plant had an accidental release of gas into the atmosphere, JWSC’S reporting and notification procedures should be reviewed. Mr. Swan stated JWSC’s state permitting outlines a step-by-step procedure for all spills. The MSDS sheets also outline steps to be followed in case of chemical spills. The JWSC has added notification to the Emergency Management Agency as part of its procedures.
3. Sea Island Road at Frederica Road Sewer Project– S. Swan
Mr. Swan reported this project is scheduled to go out to bid the end of September. The scope of the project will be an in-line patch at the manhole.
4. Director’s Update
Mr. Swan stated a mandatory Sexual Harassment & Diversity Training seminar will be held for all staff on Friday. This training will be conducted every two (2) years with an outside consultant and in-house every other year.
The post-hire medical questionnaire and physical examination are in place.
Staff is currently developing a surplus list for Commission action and will be bringing that forward in the next couple of weeks.
Data Flow Systems has stated staff is learning the systems and overtime has been reduced.
Commissioner Dean asked the status of any responses to the USGS funding. Mr. Swan stated he has received some replies and will bring the numbers back at the next meeting.
5. Chairman’s Update
No report at this time.
There being no further business to bring before the Commission.
Commissioner Elliott made a motion seconded by Commissioner Perry to adjourn the meeting. Motion carried 6-0-0. (Chairman Provenzano was not present for the vote).