Commission Meeting Minutes – Thursday, September 16, 2021

For your consideration, please read the minutes from the Commission Meeting held on Thursday, September 16, 2021 at 2:00 p.m. in the Commission Meeting Room.

Commission Mins 9-16-21 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Thursday, September 16, 2021 at 2:00 PM 

COMMISSION MINUTES 

PRESENT:                             

G. Ben Turnipseed, Chairman

Bob Duncan, Vice-Chairman

Charles Cook, Commissioner

Cornell L. Harvey, Commissioner

Wayne Neal, Commissioner

Tripp Stephens, Commissioner

Chad Strickland, Commissioner 

ALSO PRESENT:                  

Andrew Burroughs, Executive Director

Charlie Dorminy, HBS Legal Counsel

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering

Janice Meridith, Executive Commission Admin. 

MEDIA:                                 

None Present                                                                                

Chairman Turnipseed called the meeting to order at 2:00 PM.

Chairman Turnipseed provided the invocation and Commissioner Cook led the Pledge of Allegiance. 

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the public comment period.

There being no citizens for public comment, Chairman Turnipseed closed the public comment period.

COMMITTEE UPDATES

Facilities Committee – Chairman Turnipseed

Chairman Turnipseed reported that the Facilities Committee had met the previous day at 1:00 p.m. The Chairman stated that the Committee reviewed and forwarded two items to the full Commission for their approval. These items include a Contract Award for the Sea Palms West CIPP project and a dedication of infrastructure with easement.  The Chairman provided that a technical presentation was given regarding Academy Creek and this will be looked at again in the future.  The Committee also discussed sewer extension and/or small independent facilities.  The WPCF Plant Flows Report indicated that all water treatment plants are operating very well and within compliance.  The Project Report included project photos and information on the projects JWSC currently has underway.  The Chairman commended the staff for all of their hard work and dedication. 

Finance Committee – Commissioner Duncan

Committee Chairman Duncan reported that the Finance Committee meeting was held on the previous day at 3:00 p.m. The Committee also recommended that the Contract Award for Sea Palms West CIPP project be forwarded to the full Commission for their approval.  An update on the Series 2021 Bond Issuance was presented to the Committee.  Projects were also highlighted with just under $67M progress in WIP and to start and $21M invested.  The schedule performance index continues to improve, especially for a utility. 

APPROVAL

  1. Minutes from the August 19, 2021 Regular Commission Meeting

Commissioner Duncan made a motion seconded by Commissioner Neal to approve the minutes from the August 19, 2021 Regular Commission Meeting.  Motion carried 6-0-1.  (Commissioner Stephens abstained due his absence from August 19 meeting.) 

  1. Minutes from the August 19, 2021 Executive Session

Commissioner Neal made a motion seconded by Commissioner Harvey to approve the minutes from the August 19, 2021 Executive Session. Motion carried 6-0-1.  (Commissioner Stephens abstained due to his absence from the August 19 meeting.)

  1. Contract Award – Sea Palms West CIPP – A. Burroughs

Mr. Burroughs highlighted the details of the Contract Award for Sea Palms West CIPP project for the full Commission. He advised that the apparent low bidder was Advanced Plumbing Technologies.  JWSC staff were unfamiliar with Advanced Plumbing Technologies, and on their project references list the largest CIPP project completed was 2,900 linear feet.  Due to the complexity and closeness of the lines there was concerns about lack of work experience by Advanced Plumbing Technologies.  Staff recommended awarding the project to Insituform Technologies, LLC.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Brunswick-Glynn Joint Water & Sewer Commission award a contract for Sea Palms West CIPP Rehabilitation to Insituform Technologies, LLC in the amount of $309,698.20.  Motion carried 7-0-0.

  1. Infrastructure Dedication – Magnolia Manor – T. Kline

Mr. Kline introduced the Magnolia Manor infrastructure dedication with easement to the Commissioners.  Regarding the question of ownership of Pump Station 2017 on the previous day at the Facilities Committee Meeting, Mr. Kline advised that staff did look back in the records and found that the only item needed was a signature.  JWSC was provided with a partially executed Quit Claim Deed for Pump Station 2017, which was added to the approval for infrastructure and easement dedication.

Commissioner Duncan made a motion seconded by Commissioner Strickland to move that the Brunswick-Glynn Joint Water and Sewer Commission approve the above described dedications for ownership, operation and maintenance.  Motion carried 7-0-0.

Chairman Turnipseed had requested Mrs. Roberts to provide a short update on the Series 2021 Bond Issuance to the full Commission.

Mrs. Roberts briefly updated the Commissioners and added project details in the 4 areas identified for funding, and also provided expected completion dates for those projects.  She noted that the Series 2021 Bond Issuance was being used as a replacement for the $15M funding requested via the failed 2021 SPLOST Referendum.  In conclusion, Mrs. Roberts stated that the final closing was held on this same day, September 16, 2021 with a principal amount of $15,815,000.00 and a maturity date of June 1, 2043.

DISCUSSION

There were no items for discussion.

EXECUTIVE DIRECTOR’S UPDATE

Mr. Burroughs provided a brief update on the Dunbar Creek Design/Build Project, the 2002 Force main Project and the Arco Project.  He also noted that the advertisements for the 2022 Grand Jury position would be placed in early October after confirmation of the dates from the Grand Jury.

CHAIRMAN’S UPDATE

Chairman Turnipseed commended Mr. Burroughs and Mrs. Roberts for all of their hard work and leadership they have provided to JWSC.  He also commended the Commissioners for their consideration of projects.  Additionally he thanked Mr. Burroughs and Mr. Kline for working so closely with all of the contractors and staff.  The entire JWSC staff was commended for their contributions.

EXECUTIVE SESSION

Commissioner Stephens made a motion seconded by Commissioner Harvey to enter into Executive Session to discuss Property.  Motion carried 7-0-0.

Return to Regular Session 

Commissioner Duncan made a motion seconded by Commissioner Neal to return to Regular Session.  Motion carried 7-0-0. 

Commissioner Neal made a motion seconded by Commissioner Duncan to adjourn the meeting.  Motion carried 7-0-0.

There being no additional business to bring before the Commission, Chairman Turnipseed adjourned the meeting at 3:06 p.m.