Commission Meeting Minutes – June 1, 2017

For your consideration, please review the minutes from the Commission meeting held on June 1, 2017.

Commission_Meeting_Minutes_w_Attachments_6-1-2017

To read the minutes please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Thursday, June 1, 2017 at 2:00 PM 

COMMISSION MINUTES 

PRESENT:                             

Donald M. Elliott, Chairman

Clifford Adams, Vice-Chairman

Michael Browning, Commissioner

Cornell L. Harvey, Commissioner

Steve Copeland, Commissioner

David H. Ford, Commissioner 

ALSO PRESENT:                 

Jimmy Junkin, Executive Director

Charlie Dorminy, Legal Counsel HBS

Thomas A. Boland, Sr., Deputy Director

John D. Donaghy, Director of Administration & Finance

Todd Kline, Senior Engineer

Pam Crosby, Director of Purchasing

Jay Sellers, Public Information Officer 

ABSENT:                               

Robert Bowen, Commissioner                                               

Chairman Elliott called the meeting to order at 2:00 PM.  Commissioner Harvey provided the invocation and Chairman Elliott led the pledge.

PUBLIC COMMENT PERIOD

Chairman Elliott opened the public comment period.  There being no citizens for public comment, Chairman Elliott closed the public comment period.

PRESENTATION

American Flag Presentation to the BGJWSC – Dana Read, Planning & Construction Division.

Todd Kline, Senior Engineer of the Planning & Construction Division, introduced Dana Read, GIS Analyst of the JWSC Planning & Construction Division, to the Commission and audience. Dana also serves in the military and for the past few months has been serving in Afghanistan.  Dana presented the American Flag that flew over Gecko Base along with a certificate that reads:  “This is the Flag of the United States of America.  It was flown proudly over Gecko Base, Kandahar Afghanistan, the front line of operation enduring freedom; 18 March 2017; In honor of The Brunswick-Glynn Joint Water & Sewer Commission in appreciation for their support of Afghanistan Operations.”  Chairman Elliott and Mr. Junkin received the flag and certificate for the BGJWSC. 

COMMITTEE UPDATES

Finance Committee – Chairman Elliott

There was no update at this time. The next meeting of this Committee will be on Wednesday, June 14, 2017 at 2:00 pm. 

Compliance & Legislative Committee – Commissioner Browning

There was no update at this time. The next meeting of this Committee will be on Wednesday, June 14, 2017 at 1:00 pm.

Facilities Committee – Commissioner Adams

There was no update at this time.  The next meeting for this Committee will be on Thursday, June 8, 2017 at 3:00 pm.

Human Resources & Safety Committee – Commissioner Harvey

Commissioner Harvey reported that the Human Resources & Safety Committee did meet earlier that same morning at 10:00 am.  The main point of discussion pertained to position changes for FY 2017-2018.  It was noted to put forth a motion to approve the hiring of a few positions along with the budget.  There are three new positions that are proposed to be funded by fees that are collected from developers for Planning & Construction services.  Those positions were Planning & Construction Project Manager, Utility Inspector, and Hydraulic Modeling Tech.  Also to be approved are two Finance positions, CIS Analyst and Customer Services Rep., and for Systems Pumping & Maintenance, two positions, I & I Tech and an Electrician.  Recruiting and Termination statistics were discussed.  There was in-depth discussion regarding the proposed position of Director of Operations, of which will be held for further discussion. The next meeting of this Committee will be on July 6, 2017 at 10:00 am.

Public Information & Customer Relations Committee – Commissioner Copeland

There was no update at this time. Commissioner Copeland advised that the next meeting of this Committee will be held on July 5, 2017 at 2:00 pm, and considerations will be made to change that meeting date due to the Fourth of July Holiday. 

APPROVAL

  1. Minutes from the May 18, 2017 Regular Commission Meeting

Commissioner Browning made a motion seconded by Commissioner Adams to approve the minutes from May 18, 2017 Regular Commission Meeting.  Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).

Minutes from the May 18, 2017 Executive Session

Commissioner Browning made a motion seconded by Commissioner Harvey to approve the minutes from May 18, 2017 Executive Session.  Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).

DISCUSSION

  1. Tap Sales and Construction Plans Policy Clarification – J. Junkin

Mr. Junkin discussed the policies for tap sales for new construction.  He clarified that the Rate Resolution currently states that for new development, JWSC must sell taps for a development in its entirety on or before final approval by the JWSC.  The purpose of this discussion is to explain that the current policy is still to be followed, but with one stipulation that final construction plans are presented to JWSC before the taps can be sold to the developer.  This clarifications needs to be made due to the fact that developers are requesting to buy taps based on a “concept” of a development, rather than on a formal construction plans, and then hold on to those taps until a future date for whatever purposes.  JWSC needs to only sell taps when there is real work about to occur. Mr. Junkin is requesting from this point forward for staff to ensure that construction plans, ready for final review, are presented for new development prior to tap sales.

  1. R & R Capital Projects Update – T. Kline

Todd Kline presented the R & R Capital Projects monthly status update to the Commission. He noted the map provided indicating all of the projects currently in progress in Glynn County and their locations, and then continued with discussion relating to each project on the update.  Project 232 – State Route 99 Waterline Extensions – Project has slowed down due to existing utilities that have been discovered, JWSC is currently working with Georgia D.O.T. to resolve those and other issues.  All waterline is complete down Green Swamp Road and then down to 99.  Project 319 – Urbana Sewer Replacement – Project is substantially complete.  Working through punch list items. About 2 weeks before crews are demobilized.  Will be working with City on any drainage issues.  Project 421 – Mansfield Street Sewer Replacement – Meetings to be held with the JWSC, City of Brunswick and the contractor to discuss progress of project.  Paving equipment has been mobilized on site, roads still need more preparations before replacing asphalt.  Project 503 – Canal Crossing Water & Force Main Improvements – Project is in the stage of the final punch list items.  Project 504 – Canal Crossing Pump Station – Project is essentially complete with a few outstanding punch list items.  Project 505 – Pump Station 2032 Regional Station & Forcemain – Project is nearing completion. All force main is in the ground, tested and is functional.  Not in service yet.  Contractor is at Dunbar Creek WTP making the tie-ins. Project is on schedule with expected final completion date of July 22, 2017.  Project 501 – Alder Circle Water line/Fire Protection – Project is on hold waiting re-evaluation of the scope of work.  Still in engineering phase.  Project 602 – Holly St. Sewer Rehabilitation/Replacement – Engineering phase is complete and project is essentially ready to go out for bid. Bid documents are in progress.  Project 701 – Pump Station 4048 Force Main Improvements – Project is in design category. Contract has been awarded to T.B. Landmark. First Pre-Construction meeting is scheduled, and a second will be planned prior to project start. This project is a key component of the SPLOST Phase 1 project that will address North Mainland capacity issues.  Project 702 – North Mainland Sewer Basin Re-route – SPLOST 2016 project.  Project is broken down into 4 phases in order to expedite.  Phase 1 proposals are under review by the evaluation team.  Project 703 – Pump Station 4003 Decommission & Gravity Sewer – Preliminary engineering work is in progress determining the scope of work, size of pipe, proper routing, etc.  Project 704 – Canal Road to Glynco Parkway 12” Water Main Loop – Pre-engineering in progress; working with Glynn County on routing.  Coordination in progress with Glynn County Altamaha Canal Bridge project.  Project 705 – Hautala to Old Jesup 12” Water Main Loop – This project will provide the second connection between the former County and City water systems. Engineering design by JWSC Planning & Construction Division is complete.  Proposed construction by JWSC WD Division.  Currently investigating and modeling in progress.  

EXECUTIVE DIRECTOR’S UPDATE

Mr. Junkin gave a brief update that staff is wrapping up revisions to the Rate Resolution for FY 2017-18 and will be discussing that at a later time with the Commissioners. He also mentioned that since the new Delinquent Accounts Receivable Policy was approved at the last Commission Meeting, over $127K of past due funds have been collected.

 CHAIRMAN’S UPDATE

Chairman Elliott updated on upcoming events such as the Finance Committee Meeting on June 14, with the first Budget and Rates Town Hall Meeting on June 14.  All Commissioners have been invited to attend.  This will be a part of the final review of the budget numbers.  After the Commission Meeting on June 15, another review of the budget will be made, with a subsequent Town Hall Meeting on June 19.  Depending on what comes from those Town Hall meetings, there could be some additional Special Called Meetings.  Chairman Elliott did not that there is a Special Called Meeting scheduled for June 29 for the final approval of the Rate Resolution and Budget.

EXECUTIVE SESSION

Commissioner Ford made a motion seconded by Commissioner Browning to adjourn into Executive Session to discuss litigation and property issues.  Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).

The Chairman stated that there will not be a vote after the Executive Session.

Return to Regular Session.

Commissioner Browning made a motion seconded by Commissioner Harvey to return to the Regular Meeting.  Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).

Commissioner Harvey made a motion seconded by Commissioner Ford to adjourn the Meeting.  Motion carried 6-0-1 (Commissioner Bowen was absent for the vote).

There being no additional business to bring before the Commission, Chairman Elliott adjourned the open meeting at 3:20 pm.