Human Resources & Safety Committee Meeting Minutes – May 4, 2017

For your consideration, please review the minutes from the Human Resources and Safety Committee Meeting held on May 4, 2017.

Human Resources & Safety Committee Minutes 5-4-17 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below:

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Thursday, May 4, 2017 at 10:00 AM 

HUMAN RESOURCES & SAFETY COMMITTEE MINUTES

PRESENT:                           

Cornell Harvey, Chairman

Cliff Adams, Commissioner

Donald Elliott, Commissioner

David Ford, Commissioner

Jimmy Junkin, Executive Director 

ALSO PRESENT:               

Tom Boland, Sr., Deputy Director

John Donaghy, Chief Financial Officer

Jay Sellers, Public Information Officer

Cindy Barnhart, TSI

Jeffrey Singletary, TSI

Baylie Lane, TSI

Chairman Harvey called the meeting to order at 10:00 AM.  

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Harvey closed the Public Comment Period. 

APPROVAL: 

  1. Minutes From April 6, 2017 Committee Meeting

Commissioner Adams made a motion seconded by Commissioner Ford to approve the Human Resources & Safety Committee Meeting from April 6, 2017.  Motion carried 4-0-0.

DISCUSSION: 

  1. Personnel Funding FY 2017-18 – J. Donaghy

John Donaghy presented the proposed Budget Summary for FY 2017-18 to the Committee.  He noted details of the original proposed Budget Summary, along with the revisions made by staff.  John explained how the personnel costs were budgeted due to COLA, the CPI Index, hiring rates, and insurance cost estimates.  There was further discussion concerning various personnel positions which were noted as either filled, already in existence to be filled, to be filled as new, or eliminated. The permanent Customer Service Representative position will eliminate a temporary position that has historically been filled by Express Temporary Personnel.  On item (3) it was noted that the 4 new positions in the Planning & Construction Department will not be paid for or budgeted in the rate structure increase, but those salaries will come out of, for example, fees developers pay for their projects, plans, etc.  These new positions are required since there is currently not enough manpower in the Engineering/Planning & Construction Department for the Capital Improvements Projects which have been planned for in the Master Plan.  Also discussed was that a Project Manager position (in house) would be more efficient and cost-effective than paying outside engineering firms to manage projects on a daily basis. While an outside engineer would only manage one project, an in house Project Manager would manage more than one project at the time. The Committee requested a detailed report and chart of all new positions, justification for, and where the funding comes from to support those salaries. 

  1. JWSC Claims History – J. Singletary

Jeffrey Singletary noted that there have been no additional new work related injuries. There has only been the one Workman’s Compensation claim.  The proposed training orientation program is still in the planning stage, and will be produced at the lowest cost possible. The Safety Council will be meeting next week, and this program will be discussed in more detail at that meeting.

  1. Recruiting and Termination Statistics – B. Lane

Baylie Lane discussed the Recruiting and Termination Statistics report with the Committee.  She noted that there are currently 10 open employment positions. 548 total applications for various open employment positions have received for this calendar year. It was mentioned that the Backflow Inspector position and Backflow Compliance Coordinator positions needed to be removed from this report as they will be eliminated as discussed in John Donaghy’s presentation.  Calculation of the number of man hours budgeted and the number of man hours filled was requested to be provided.

EXECUTIVE DIRECTOR’S UPDATE

There was no update at this time.

Meeting was adjourned at 10:45 am.