Human Resources & Safety Committee Meeting Minutes – April 6, 2017

For your consideration, please review the minutes from the Human Resources & Safety Committee Meeting on April 6, 2017:

Human Resources & Safety Committee Minutes with Attachments 4-6-2017

To read the minutes please open or download the pdf from the link above, or you may see more below:

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Thursday, April 6, 2017 at 10:00 AM 

HUMAN RESOURCES & SAFETY COMMITTEE MINUTES

PRESENT:                          

Cornell Harvey, Chairman

Cliff Adams, Commissioner

Donald Elliott, Commissioner

David Ford, Commissioner

 Jimmy Junkin, Executive Director 

ALSO PRESENT:               

Tom Boland, Sr., Deputy Director

John Donaghy, Chief Financial Officer

Jay Sellers, Public Information Officer

Cindy Barnhart, TSI

Jeffrey Singletary, TSI

Baylie Lane, TSI

Chairman Harvey called the meeting to order at 10:05 AM.  

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Harvey closed the Public Comment Period. 

APPROVAL:

  1. Minutes From March 2, 2017 Committee Meeting

Commissioner Ford made a motion seconded by Commissioner Adams to approve the Human Resources & Safety Committee Meeting from March 2, 2017.  Motion carried 4-0-0. 

  1. Proposed Amendments to the Evaluation & Compensation Policies & Procedures – J. Donaghy

John Donaghy presented the proposed amendments to the evaluation form and compensation policies and procedures, of which the details were discussed in the previous Committee Meeting in March. As per request made by the Committee in March, John made a few revisions to the amendment and those changes were discussed. The proposed ratings of 1 through 5 (1 being lowest evaluation rating and 5 being the highest) remained unchanged. The purpose of this particular modification in the policies and procedures is to make the evaluation form more applicable to the specific position being evaluated, facilitate budgeting and keep the pay scales current with market conditions.

Commissioner Elliott made a motion seconded by Commissioner Adams that the Committee approve the proposed changes to the Evaluation and Compensation policies of the JWSC, subject to the policy language being reviewed by legal counsel, and that a wage adjustment of 2.5% be implemented effective for the pay period beginning April 24, 2017, ending May 7, 2017, to be forwarded to the full Commission for approval.

  1. Proposed Amendments to the Probationary Period & Paid Time Off Benefits – J. Donaghy

John Donaghy presented the proposed amendments to the probationary period & paid time off benefits, which was also previously discussed at the March Committee Meeting. He noted the recommended revisions the Committee requested previously. This proposed amendment will change the probationary period from 6 months to 1 year.  The proposal will also allow that when an employee begins employment, they are eligible to utilize 30 hours of paid vacation time and 30 hours of paid sick time, which equates to the time that would be earned over 8 pay periods. The employee would be allowed to take these hours in advance of earning them as necessary. Any time greater than these 30 hours would have to be taken as time without pay.

Commissioner Ford made a motion seconded by Commissioner Adams that the Committee approve the proposed changes to the Compensated Absences of the Personnel Policy of the JWSC, subject to the policy language being reviewed by legal counsel, to be forwarded to the full Commission for approval.   

DISCUSSION:

  1. Recruiting Statistics – B. Lane

Baylie Lane presented the recruiting statistics to the Committee.  She noted that there were 4 positions added to those that are open for hiring since the last Committee meeting.  Baylie also mentioned the various methods and sources of posting the open position for Deputy Director, and that she has sent 11 resumes to JWSC for review. Various positions were discussed that have been filled recently and the number of applicants for each.  Baylie also explained how she accumulates and tracks the various data. Employee terminations were discussed with the Committee.  Baylie was asked to provide the employee termination statistics since 2013 in the form of a chart by organizational department, authorized positions, the fill level on board, and reason for termination. A final point for discussion regarded open positions and the length of time for the process of filling those positions.

  1. JWSC Claims History – J. Singletary

Jeffrey Singletary presented the JWSC Claims History and summary chart.  The first chart was history of all worker’s compensation injury claims costs incurred by policy year since 2012, total claims, and whether still open or closed.  The second chart indicated the types of injuries, and how many of each was incurred by year from 2014 up to present. Jeffrey then presented a memo to the Committee offering Proposed Orientation Trainings.  He suggested that a safety training orientation program be established with the plan for a series of training videos for new hires to watch during their first two days of employment.  Then, after completing the training they would be allowed to go to the job site with their crew.  The plan furthers for the new employees to shadow a supervisor or another experienced employee until the supervisor feels they have enough knowledge and understanding to be on their own. The intended purposes for this training are confidence in the crew along with lower injury and accident rates.  Jeffrey then noted the different trainings that employees will receive upon orientation.  The work related injury of “Caught Between” was discussed pertaining to the accident and how it had happened.  The Committee requested that “Pinch Point” training be added to the list of new hire orientation training.  It was also discussed that employees would have annual training every year, especially specific to their job positions.  There will also be assessments given after the training videos.  The details of the plans, location for training, and actual training materials have not been finalized yet. 

EXECUTIVE DIRECTOR’S UPDATE

Mr. Junkin noted that the search for a candidate to fill the position of Deputy Director is active.

Meeting was adjourned at 10:38 am.