Facilities Committee Meeting Minutes – July 13, 2017

For your consideration, please review the minutes from the Facilities Committee Meeting held on Thursday, July 13, 2017 at 3:00 pm:

Facilities Committee Minutes 7-13-17 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below:

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Thursday, July 13, 2017 at 3:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Cliff Adams, Committee Chairman

Robert Bowen, Commissioner

David Ford, Commissioner

Todd Kline, Senior Engineer

Jimmy Junkin, Executive Director                                               

ALSO PRESENT:                 

Don Elliott, Commission Chairman

Thomas Boland, Deputy Director

John Donaghy, Chief Financial Officer

Pam Crosby, Director of Procurement                                                                                   

Chairman Adams called the meeting to order at 3:03 PM.  

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Adams closed the Public Comment Period.

APPROVAL:

  1. Minutes from June 13, 2017 Facilities Committee Meeting

Commissioner Ford made a motion, seconded by Commissioner Bowen to approve the minutes from the Facilities Committee Meeting on June 13, 2017.  Motion carried 3-0-0.

  1. Surplus Vehicles – P. Crosby

Pam Crosby presented the recommendation for the declaration of 5 vehicles to be identified as surplus and for the authorization of their disposal in a manner most beneficial to the JWSC.  She referred to an attached memo listing the vehicles, notation of their current condition and mileage.  For these items to be disposed of, they must be declared as surplus by the Commission.  She explained request was for approval to move this forward to the Finance Committee and then to the full Commission for final approval.  Mrs. Crosby also noted that the items will be placed on GovDeals for sale.

Commissioner Ford made a motion seconded by Commissioner Bowen to declare these items as surplus and move forward to the full Commission.  Motion carried 3-0-0.

DISCUSSION:

  1. U.S.G.S. Annual Survey Renewal – P. Crosby

Pam Crosby presented to the Committee discussion regarding the annual renewal of the U.S.G.S. Survey/Study.  She noted that this is a long term survey that has been ongoing since the 1950’s, which is about the water supply in Glynn County and the coastal areas, and that the reason for the study is the concern of the Chloride concentration in specific areas, meaning saltwater intrusion.  She further mentioned that there have been a couple of wells that have had to be terminated because of that intrusion.  Mrs. Crosby continued to explain that basically what the study does is go through various sites and monitor the movement of salt plumes and the Chloride levels. She referenced a technical presentation prepared by Greg Cherry with U.S.G.S., and displayed portions from that presentation.  Mrs. Crosby noted a slide that showed the levels of the aquifers and noted the detail of the intrusion.  Also provided was a set of pictures which showed the progression of Chloride concentration in the upper water-bearing zone of the upper Floridian aquifer in Brunswick, GA from the year of 1957 to 2015.  She then noted that the increase of Chloride concentration in the aquifers in this area is why the continuation of the study is important. Mr. Junkin added that even though there have been some dramatic process changes by Georgia Pacific to reduce the withdrawal rate of water for operations, there have still been increases in this problem in the last couple of years. Mrs. Crosby added that even though since 1980 both Georgia Pacific and Pinova have by more than half decreased their daily withdrawals of water, the Chlorides continue to go up, and this may be something to continue to monitor. She then presented to the Committee the expected expenditures for the study to continue for the next year, and explained that for the cost for FY2018 the cost from FY2015 has continued to be held, and the funding is shared by USGS and JWSC.  She also noted that as the water authority in the community that this is an important study to be maintained and continued. Mr. Junkin added that this was included in the budget for this new Fiscal Year.  He also re-emphasized Mrs. Crosby’s point that as the water and sewer utility and in the act of providing water for the community it behooves us to be the leader in managing it and making sure that action is taken when action is needed.  We cannot take action or recommend action without knowing the details of what’s really going on and seeing the trends of progress, positive or negative. He wanted to go on record as strongly supporting the need and desire to show the ownership of the processes that belong to us as we act here in the community.  There was further discussion by the Committee regarding the study and the funding thereof.  Additional information will be gathered before this item is brought before the full Commission.

Chairman Elliott requested an update on the first contract for the SPLOST project.  Mr. Junkin advised that the kickoff meeting had been held with discussion of progress towards the 30% design.  It was also noted that pump selections had been made, and that progress is where it was expected to be. Discussion continued with updates regarding various projects that are new, ongoing and those nearing completion such as Lift Station 2032, Holly Street Project, Alder Street, Urbana, Mansfield, Canal Crossing, Altamaha, Force Main on Harry Driggers Blvd., State Road 99, etc.

EXECUTIVE DIRECTOR’S UPDATE

Mr. Junkin updated the Committee on some informal projects.  Staff is working on some temporary upgrades to Lift Station 4003.  There are some needs for capacity that cannot wait 18-24 months until SPLOST Project to get started and completed and other downstream issues.  Staff is working on coming up with a near term package plan and bridge that gap in capacity and time until we get the SPLOST Project completed.  Pricing on the temporary project is being obtained.  This will give a temporary bypass to Lift Station 4003.

Meeting was adjourned at 3:43 pm.