Commission Minutes – April 3, 2014

For your consideration, please review the minutes for the Commission Meeting from April 3, 2014:

BGJWSC_Commission_Minutes_April_3,_2014

To read the minutes, please open or download the pdf from the link above or you may see more below:

Call to Order

Invocation               

Pledge

PRESENT:                           Sandra J. Dean, Vice-Chairman

                                           Thomas A. Boland, Commissioner

                                           John A. Cason, III, City Commissioner

                                           Donald M. Elliott, Commissioner

                                           David H. Ford, Commissioner

                                           Ronald E. Perry, Commissioner            

ABSENT:                            Dale Provenzano, Chairman                                                                                                                                 

ALSO PRESENT:               Stephen A. Swan, Executive Director  

                                          John D. Donaghy, Director of Administration           

                                          Gary Moore, Attorney

                                          Barbara Rogers, JWSC Acting Clerk

Vice-Chairman Dean called the meeting to order and Commissioner Perry provided the invocation and led the pledge.

Vice-Chairman Dean introduced and welcomed Gary Moore as our attorney for today’s meeting.

PUBLIC COMMENT PERIOD

There being no citizens who wished to address the Commission, Vice-Chairman Dean closed the Public Comment Period.

COMMITTEE UPDATES

Communications & Customer Service – Commissioner Dean

Vice-Chairman Dean stated the Communications & Customer Service Committee had no report at this time.

Economic Development – Chairman Provenzano

Executive Director, Steve Swan, reported that the Committee met with the staff of the Economic Development Authority. Thomas and Hutton Engineering presented a needs study on the Glynco Industrial Park.

Facilities – Commissioner Perry

Commissioner Perry stated that John Hunkele, P.E. distributed an updated complete project list and encouraged all the Commissioners to pick-up a copy.

Finance – Commissioner Elliott

Commissioner Elliott stated that the JWSC is entering into a four (4) month trial with Badger Meter on a new Badger system, Beacon. The system offers cellular tracking of consumption for utilities and customers viewing. JWSC will be evaluating the benefits of the system over the four month period.

Commissioner Elliott reviewed the Budget Calendar. Staff will be meeting with Burton and Associates on April 14, 2014 prior to the April 15, 2014 Finance Committee meeting. The Commission will meet and review the budget at a Special Called Meeting on April 24, 2014. The customer inserts will go out in billing beginning on May 19, 2014.

Human Resources – Commissioner Cason

Commissioner Cason requested John Donaghy distribute a draft resolution to change the Vehicle Use, Care, and Maintenance section of the Human Resources Standards of Practice to provide for GPS monitoring of JWSC vehicles. It was the general consensus to add the word “or” in paragraph 11 C to read, “…unsafe or unauthorized…”.

Commissioner Elliott made a motion seconded by Commissioner Perry to approve the changes to Article 4, Section 4.16 of the Vehicle Use, Care and Maintenance, of the Human Resources Standards of Practice; to provide for GPS monitoring of JWSC vehicles. Motion carried 6-0-0.

Commissioner Cason stated the Human Resources Committee has developed a position description and salary range for the proposed Director of Purchasing. The Committee recommends this position be included in the budget preparation for FY15.

Commissioner Elliott made a motion seconded by Commissioner Boland to create the Director of Purchasing position and salary range subject to funding in the FY2015 budget. Motion carried 6-0-0.

Commissioner Cason stated the Human Resources Committee will be working with Teamwork Services on a benefit and wage survey and reporting back to the Board within the next thirty days.

Human Resources will also be evaluating vacation and sick leave accruals, excessive overtime, and making changes to the current evaluation tools to match the tasks outlined in the position descriptions.

Commissioner Perry stated that the Carl Vinson Institute’s reports should be received in the next few weeks.

Legislative – Chairman Provenzano

Commissioner Boland reported the Legislative Committee is continuing to review and draft proposed changes to the Local Act, City and County Ordinances and the Operating Agreement.

APPROVAL

1. Minutes of the March 20, 2014 regular meeting and the executive      session of March 20, 2014, (subject to any necessary changes).

Commissioner Perry made a motion seconded by Commissioner Boland to approve the minutes of the March 20, 2014 regular meeting and the March 20, 2014 executive session. Motion carried 6-0-0.

DISCUSSION

1. Director’s Update

            Due Diligence Progress Report

Steve Swan advised Commissioners the due diligence on the Gloucester Street property was on schedule and he would provide an additional update at the next meeting.

Mr. Swan stated a meeting was scheduled for Wednesday at 10:00 a.m. with Bob Roberson concerning funding that the JWSC will be applying for to obtain low interest funding to supplement JWSC funds for necessary projects.   Mr. Swan encouraged Commissioners to attend if possible.

Mr. Swan stated an information gathering conference was being held on Monday at 10:00 a.m. for replacement of communication devices. All providers in Glynn and surrounding counties have been invited by email and called by phone.

Mr. Swan reminded Commissioners to let him know any topics for the Retreat agenda.

2. Chairman’s Update

The Chairman was out of town and did not have an update.

EXECUTIVE SESSION

Commissioners did not have any items to discuss in Executive Session.

There being no further business to bring before the Commission, Vice-Chairman Dean adjourned the meeting.